Post Overview

Primary Key Duties & Responsibilities

• Provide full secretarial and receptionist support directly to the Director.
• Receive, screen, and route incoming telephone calls to appropriate role players.
• Manage and maintain the Director’s electronic diary, scheduling appointments and recording upcoming events.
• Operate standard office equipment, including printers, scanners, and photocopiers.

• Type and format documents, routine correspondence, and reports for the Senior Manager and departmental staff.
• Liaise with travel agencies to coordinate travel arrangements, flights, accommodation, and vehicle rentals.
• Process Travel and Subsistence (T&S) claims and ensure prompt processing of unit invoices.
• Administer office registers, leave applications, and telephone account reconciliations.
• Manage procurement of standard office consumables, stationery, and refreshments.

• Organize meetings, workshops, and departmental events by securing venues, sending invitations, setting schedules, and arranging refreshments.
• Compile and distribute agendas, take basic minutes during Director meetings, and compile file packs required for upcoming sessions.
• Manage incoming and outgoing mail, register documents, and maintain an organized physical and electronic filing system.
• Stay updated on Public Service prescripts, departmental policies, and administrative guidelines to ensure efficient office support.

Minimum Requirements

• Minimum Requirement: Possession of a Grade 12 Certificate (Matric) or relevant equivalent qualification.
• Experience Level: No experience required (Entry-level public service post).

• Computer Literacy: Proficiency in MS Office Suite (MS Word, MS Excel, MS PowerPoint).
• Interpersonal & Communication: Good telephone etiquette, strong written and verbal communication, tact, and discretion.
• Organisational Competencies: Sound planning, time management, office management skills, and ability to work with people from diverse backgrounds.

Frequently Asked Questions – Chief Registrar of Deeds Vacancies

How to Apply for This Government Vacancy

• Official Source Link: Deeds Portal Online Application System
• Application URL Direct: http://deedsportal.deeds.gov.za
• Reference Number: 3/1/1/1/2026/257
• Job Title: Secretary: Human Resource and Records Management

Application Submission Methods:

• Physical Address: Office of the Chief Registrar of Deeds, 600 Lilian Ngoyi Street, Pretoria, 0083.

Important Notes for Applicants:

• Quote the correct reference number 3/1/1/1/2026/257 on your application.
• Applications and supporting documents sent that are not specified in the official advertisement will not be accepted.
• Ensure all applications conform to the latest public service guidelines (Z83 submission requirements where applicable).

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