Hiring Now | Administrative Clerk: Requisition and Order Requests | Pretoria, Gauteng | Permanent Government Position Available
The Department of Employment and Environment (DEE) is hiring an Administrative Clerk: Requisition and Order Requests at its Head Office in Pretoria. If you are looking for a stable entry-level government job in supply chain management with no experience required, this is your chance to enter the public service and build a long-term career in procurement and SCM administration.
📋 Don’t miss this opportunity — entry-level government SCM vacancies fill fast. Apply today.
Administrative Clerk Job Overview
| Detail | Information |
|---|---|
| Job Title | Administrative Clerk: Requisition and Order Requests |
| Reference Number | DEE2026/006 |
| Department | Department of Employment and Environment (DEE) |
| Location | Head Office, Pretoria, Gauteng |
| Salary | R228 321 per annum (Level 05) |
| Job Type | Permanent |
| Positions Available | 1 |
| Application Status | ✅ Open – Accepting Applications Now |
What Does an Administrative Clerk: Requisition and Order Requests Do at DEE?
Administrative Clerks in the Requisition and Order Requests function are the backbone of the department’s day-to-day procurement processing. In this role, you will receive requisitions from the Demand Management unit, verify budget allocations and item descriptions, record requisitions on the requisition register, capture order information on LOGIS, record order numbers on the order register, and forward orders to suppliers. You will play a critical role in keeping the department’s procurement pipeline moving accurately and efficiently.
This is a detail-oriented, systems-based entry-level SCM role that requires a Grade 12 / Matric certificate, computer literacy, and a working knowledge of the key legislative frameworks governing public sector supply chain management. No prior experience is required — making this an excellent entry point into government procurement.
Key Responsibilities of an Administrative Clerk: Requisition and Order Requests
Receiving Requisitions from Demand Management
- Receive all requisitions submitted by the Demand Management unit in a timely and organised manner.
- Check that all requisitions are complete, correctly authorised, and supported by the required documentation before processing.
- Log all received requisitions and track their progress through the procurement process from receipt to order placement.
- Communicate any incomplete, incorrect, or unauthorised requisitions back to the Demand Management unit for correction.
Verification of Allocations and Item Descriptions
- Verify that the budget allocations reflected on each requisition are correct and that sufficient funds are available before proceeding.
- Check that item descriptions on requisitions are accurate, complete, and sufficiently detailed for order placement.
- Identify and resolve discrepancies between requisitions and approved demand plans or budget allocations.
- Escalate any allocation or description issues that cannot be resolved at clerk level to the line manager without delay.
Requisition Register Management
- Record all received and verified requisitions accurately on the departmental requisition register.
- Maintain the requisition register in an organised, up-to-date, and auditable format at all times.
- Ensure all requisition entries include the required reference information, dates, and processing status.
- Produce requisition register reports as required by the line manager for monitoring and reporting purposes.
LOGIS Capturing
- Capture all approved requisition information accurately on LOGIS in accordance with departmental SCM procedures.
- Ensure all LOGIS entries are correctly coded, allocated to the correct budget line, and linked to the corresponding requisition.
- Verify LOGIS entries before submission and correct any capturing errors promptly.
- Maintain accurate and complete LOGIS records to support audit readiness and financial reporting.
Order Register & Supplier Communication
- Record all generated order numbers accurately on the order register upon confirmation from LOGIS.
- Forward completed orders to all relevant suppliers promptly and within the required procurement timelines.
- Maintain an organised order register that allows for quick tracking of order status and outstanding deliveries.
- Follow up with suppliers on outstanding orders and report delays to the line manager for escalation.
Compliance & Governance
- Ensure all requisition and order processing activities comply with the Public Finance Management Act (PFMA), Treasury Regulations, PPPFA, and the SCM Framework.
- Maintain complete and accurate records of all transactions for audit trail and compliance purposes.
- Report any compliance concerns, irregularities, or deviations from procedure to the line manager immediately.
Departmental Values & Culture
- Uphold and actively promote the values and professional standards of the Department of Employment and Environment.
- Conduct all duties with integrity, accuracy, and accountability in line with public sector SCM principles.
- Represent the SCM unit professionally in all interactions with end-users, suppliers, and colleagues.
Minimum Requirements – Administrative Clerk: Requisition and Order Requests
To be considered for this Administrative Clerk position, applicants must meet the following requirements:
Educational Qualifications:
- Matric / Grade 12 Certificate at NQF Level 4, recognised by SAQA — essential
- No prior experience required — entry-level applicants are welcome to apply
Knowledge Requirements:
- Public Finance Management Act (PFMA)
- Treasury Regulations
- Preferential Procurement Policy Framework Act (PPPFA)
- Supply Chain Management (SCM) Framework
- LOGIS — government procurement and logistics system
Skills & Competencies:
- Computer literacy — proficiency in MS Office and LOGIS essential
- Financial administration skills and basic numeracy
- Good verbal and written communication skills
- Ability to communicate effectively with people at different levels of the organisation
- Problem-solving ability and creative thinking in a procurement context
- Ability to negotiate with suppliers and internal stakeholders where required
- Strong report writing skills
Legal Requirements:
- Valid South African ID Document
Advantageous (Not Essential):
- Basic familiarity with LOGIS or similar government procurement systems
- Prior exposure to public sector SCM processes or procurement administration
- Knowledge of government budget allocation and expenditure tracking processes
Core Values We Look For in an Administrative Clerk
✅ Accuracy & Attention to Detail
Requisition processing and LOGIS capturing leave no room for error. A single incorrect budget allocation or item description can disrupt the entire procurement process. We value clerks who check their work carefully and take pride in getting it right the first time.
✅ Compliance & Integrity
Public sector procurement is governed by strict legislation. We value Administrative Clerks who understand the rules, follow procedures consistently, and maintain full transparency in every transaction they process.
✅ Reliability & Consistency
The Demand Management unit and suppliers both depend on timely, accurate order processing. We need a clerk who shows up, works methodically, and ensures nothing falls through the cracks on the requisition register or in LOGIS.
✅ Communication & Professionalism
You will liaise with internal users, suppliers, and colleagues regularly. Clear, professional communication — both written and verbal — is essential to keeping procurement processes on track.
✅ Willingness to Grow
The public service offers structured career development in supply chain management. Administrative Clerks who demonstrate commitment, accuracy, and initiative are well-positioned for advancement into senior SCM and administrative roles.
Career Growth Opportunities in Government Supply Chain Management
Starting as an Administrative Clerk: Requisition and Order Requests at Level 05 is an excellent entry point into a public service SCM career. Clear progression is available:
- Administrative Clerk (Level 05) → Senior Administrative Clerk (Level 06)
- Senior Administrative Clerk → Administrative Officer: SCM (Level 07)
- Administrative Officer → Assistant Director: Supply Chain Management (Level 09)
- Assistant Director → Deputy Director: SCM / Demand Management (Level 10–11)
The public service offers job security, GEPF pension benefits, GEMS medical aid, housing allowance, and structured annual salary increases through the government pay scale.
Frequently Asked Questions – Administrative Clerk Jobs
Do I need experience to apply for this position? No. This position explicitly states that no prior experience is required. Applicants with a Matric / Grade 12 certificate and the required knowledge and skills are welcome to apply.
What is the salary for this position? The position is remunerated at R228 321 per annum (Level 05) on the government salary scale, with access to full public service benefits including GEPF pension and GEMS medical aid.
What is LOGIS? LOGIS (Logistical Information System) is the South African government’s official procurement and logistics management system. It is used to capture purchase orders, track supplier payments, manage requisitions, and maintain procurement records across national and provincial departments. This role requires daily LOGIS capturing — making basic familiarity with the system a strong advantage.
What is the PPPFA? The Preferential Procurement Policy Framework Act (PPPFA) governs how government departments apply preference points in procurement to support B-BBEE transformation objectives. Knowledge of the PPPFA is a requirement for this position.
What does the requisition register involve? The requisition register is an official log maintained by the SCM unit that records every procurement requisition received, its verification status, and its progress through the ordering process. Maintaining this register accurately is a core responsibility of this role.
How do I apply? Submit your application by email to Vacancies4@dee.gov.za. Quote reference number DEE2026/006 clearly in your application. Include your CV and certified copies of your identity document and Grade 12 certificate.
Who do I contact for enquiries? Contact Mr S Msiza at Tel: (012) 406 7910.
How to Apply for This Administrative Clerk Job
Ready to start your supply chain career in the South African public service? Apply now.
👉 Apply for Administrative Clerk Position
By email: Vacancies4@dee.gov.za
Include your CV and certified copies of your identity document and Grade 12 / Matric certificate. Quote reference number DEE2026/006 in your application subject line and cover letter.
For enquiries: Mr S Msiza | Tel: (012) 406 7910
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