Hiring Now | Secretary | SA Navy Headquarters | Pretoria, Gauteng | Permanent Public Sector Position Available

The South African Navy (SAN), a vital arms service of the Department of Defence (DOD) responsible for the maritime security, defense, and strategic administrative governance of our nation’s naval forces, is seeking a highly organized, professional, and well-spoken administrative professional to fill the permanent vacancy of Secretary within the SA Navy Headquarters in Pretoria. This Level 05 government post, officially listed on the jobsandcareeropportunities.co.za portal, is an entry-level professional opportunity for a dedicated individual looking to provide executive secretarial, personal assistant, and administrative support services to management. If you possess a Matric qualification, exhibit excellent communication skills, and demonstrate high proficiency in the Microsoft Office Suite, apply before the closing date. Don’t miss this opportunity — public sector vacancies are filling fast. Apply today.

Detail	Information
Job Title	Secretary
Reference Number	NAVAL/20/23/26/20
Salary Scale	R237,453 – R279,708 per annum (Level 05 Cost-to-Employer Structure)
Division / Section	SA Navy Headquarters
Position Type	Permanent
Experience Level	Entry-Level / No Experience Required
Job Functional Area	Executive Support, Secretarial Services & Office Administration
Primary Location	Pretoria Central, Gauteng
Posted Date	04 July 2026
Closing Date	17 July 2026 (Standard 2-week public service notification protocol)
Application Status	Open – Accepting Applications Now

The South African Navy is firmly committed to fostering a public service workforce that reflects the diverse demographics of South Africa. In strict alignment with the Public Service Employment Equity Act and corporate transformation mandates, all shortlisting parameters, technical evaluations, and final appointments are conducted in accordance with the Department’s equity targets. The SA Navy reserves the right to make structural modifications to these employment terms, salary adjustments, and core functional outputs at any given time based on national security protocols and state departmental directives.

About the Role

Within a disciplined military corporate environment like the South African Navy Headquarters, streamlined secretarial support and absolute organizational efficiency are critical to keeping executive management focused on strategic mandates. The primary purpose of the Secretary within the SA Navy Headquarters office is to render comprehensive secretarial and Personal Assistant (PA) functions to the assigned Manager. Positioned as the central coordination hub of the office based in Pretoria, you will ensure the seamless management of communication channels, documents, scheduling, and general workspace flow.

This entry-level professional position requires no prior work experience but demands an exceptional foundation in modern office administration, high typing speeds, and outstanding telephone etiquette. As a key support pillar, you will keep the manager’s diary updated daily, write and transcribe official correspondence, prepare professional slide briefings, and organize localized or national travel logistics. Crucially, you will be expected to conceptualize and initiate innovative approaches to optimize the secretarial services delivered to the manager, ensuring that the workspace remains highly organized, efficient, and secure under strict institutional parameters.

The ideal candidate brings a vibrant work ethic, absolute confidentiality, and excellent interpersonal skills to act as the primary frontline liaison for the office. Joining the SA Navy Headquarters framework provides an aspiring administrator with outstanding public service stability, exposure to high-profile state defense operations, and a clear, structured path to long-term career growth within the broader Department of Defence.

Please note: Holding a verified Grade 12 (NQF Level 4) certificate or recognized equivalent qualification is a strict, non-negotiable prerequisite for this public service position.

High-level typing skills, excellent verbal and written English communication capabilities, and strong baseline familiarity with standard Personal Assistant workflows will be heavily prioritized during the interview phase.

Key Responsibilities

Diary Coordination & Personal Assistant Services

• Render top-tier secretarial and personal assistant functions, proactively keeping and updating the Manager’s diary on a daily basis.

• Coordinate, screen, and arrange appointments for internal staff members, external defense partners, and visiting military officials.

• Produce and transcribe high-quality correspondence, including detailed minutes, confirmatory notes, formal memorandums, and executive letters.

• Prepare sophisticated briefings and slideshow presentations via MS PowerPoint, ensuring content is formatted accurately according to naval corporate standards.

Office Management & Logistics Administration

• Manage general day-to-day office duties, arrange official engagements, and handle the comprehensive setup of executive meetings.

• Execute all travel arrangements and hospitality logistics for the Manager, aligning bookings with public service finance frameworks.

• Order office stationery and operational supplies through the relevant procurement sections, tracking inventory usage efficiently.

• Maintain immaculate office housekeeping, ensuring the Manager’s desk is cleared daily and important documents are filed immediately.

Reception, Communication & Security Services

• Provide an exceptional reception, communication, and coordination service, acting as a professional first point of contact for the division.

• Provide an ironclad office security service, managing access control for visitors and safeguarding all physical and digital classified files.

• Field incoming telephonic queries with impeccable phone etiquette, routing messages or handling minor procedural administrative tasks independently.

Minimum Requirements

Education & Academic Qualifications

• Grade 12 (NQF Level 4) or recognized equivalent secondary school qualification.

• No prior formal work experience is required (outstanding entry-level career opportunity).

Skills & Software Competencies

• Foundational knowledge of secretarial, corporate reception, and Personal Assistant (PA) functions.

• Excellent proficiency in the MS Office Suite (Microsoft Word, Excel, PowerPoint, and Outlook) for drafting text documents and managing electronic calendars.

• Strong capability to communicate effectively (both written and verbal) in English across all institutional ranks and organizational levels.

• Exceptional typing speed, data entry accuracy, and professional telephone etiquette.

Behavioral & Organizational Attributes

• Demonstrated ability to conceptualize and initiate new innovative approaches to optimize office systems and administrative services.

• Solid basic planning, organizing, time-management, and proactive problem-solving skills.

• High level of personal integrity, neatness, customer service orientation, and absolute commitment to handling sensitive security data discretely.

Administrative Requirements

• South African citizenship with a clean criminal record; candidates must be willing to undergo state security vetting and clearance procedures to work within military headquarters.

KINDLY NOTE THAT IF YOU ARE NOT CONTACTED WITHIN 2 WEEKS AFTER THE CLOSING DATE OF 17 JULY 2026, PLEASE CONSIDER YOUR APPLICATION AS UNSUCCESSFUL.

Core Public Service Values

Disciplined Integrity & Absolute Discretion

Executive offices at SA Navy Headquarters process sensitive, high-level defense data. We maintain zero tolerance for lost files, leaked scheduling information, or unverified visitors. We expect our Secretaries to guard office data and maintain professional boundaries with absolute fidelity.

Batho Pele Service Excellence

In line with the national “People First” framework, our administrative frontlines set the tone for the entire department. We value secretaries who radiate warmth and professionalism—handling stressful schedules calmly, greeting officials politely, and treating every caller with respect.

Proactive Innovation & Clean Workspaces

Modern public service relies on organized, forward-thinking coordinators. We look for individuals who take true pride in their environment—keeping physical desks immaculately clean, ensuring tech tools are utilized to speed up filing, and finding creative ways to reduce administrative friction for their managers.

Career Growth Opportunities

A permanent Level 05 appointment within the South African Navy Headquarters offers an exceptional trajectory toward senior corporate administration and defense executive coordination leadership:

Secretary (Level 05) → Senior Secretary / Principal Assistant (Level 07)

Senior Secretary → Assistant Director: Executive Support Services (Level 09)

Assistant Director → Deputy Director: Office of the Chief of the Navy (Level 11)

Deputy Director → Director: Corporate Communication & Administrative Governance (SMS / Level 13)

Your typing excellence, administrative innovation, and clean office reviews determine your path.

Frequently Asked Questions

Where is the SA Navy Headquarters based, and how do I deliver my profile?

The position is officially centered at the SA Navy Headquarters in Pretoria Central. Hand-delivered applications must be taken directly to the security reception desk situated at: SA Navy Headquarters, 224 Visagie Street, Pretoria, 0001, Attention: Ms T.C. Sibaya.

Is prior secretarial or personal assistant work experience strictly required?

No. This reference number is officially classified as an entry-level public service vacancy requiring a minimum of a Grade 12 certificate. It is perfectly structured for ambitious graduates or entry-level typists who possess strong computer literacy and communication skills.

Are email submissions accepted for this Pretoria-based SA Navy vacancy?

Yes. In order to optimize public sector access and ensure convenient electronic processing, the SA Navy allows candidates to submit their fully compiled application profiles directly via email to the centralized human resource desk at ssoncm@sanavy.co.za.

What standard benefits are included in a Level 05 public service salary scale?

The post offers a highly competitive basic salary scale ranging from R237,453 to R279,708 per annum. This permanent package is supplemented by standard state benefits, which include medical aid contributions, Government Employees Pension Fund (GEPF) components, and a 13th check.

Who can I contact to check on the technical parameters of this post?

For official operational or administrative queries regarding this specific reference code, you can contact the designated naval recruitment coordinator directly: Ms T.C. Sibaya at Tel No: (021) 339 4185 or (021) 339 4186 during standard business hours.

How to Apply

Are you ready to showcase your typing skills, manage executive diaries, and launch a professional administrative career with the South African Navy? Applications are officially open via the jobsandcareeropportunities.co.za network. Ensure your Z83 form, CV data, and references are perfectly compiled before submitting.

Application Channels

📫 Postal Option:

Send to: WO2 W.M. Simango, SA Navy Headquarters, Private Bag X104, Pretoria, 0001

📍 Physical Hand-Delivery Option:

SA Navy Headquarters, 224 Visagie Street, Pretoria, 0001, Attention: Ms T.C. Sibaya

📧 Direct Email Option:

Submit to: ssoncm@sanavy.co.za

Applicants must ensure their email subject line or physical cover note reads exactly: Application - Secretary - Ref NAVAL/20/23/26/20 to guarantee immediate tracking, automated data parsing, and accurate routing within the SA Navy Headquarters HR department.

All applications must be submitted on the newly updated official Z83 Application Form (obtainable from any Public Service Department or online at www.dpsa.gov.za). The form must be fully completed, dated, and signed by the applicant. It must be accompanied by a comprehensive, updated Curriculum Vitae highlighting detailed character references, as well as clear copies of your Matric certificate, typing or computer literacy certificates, and your South African Identity Document.

Apply early — this vacancy closes on 17 July 2026.

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