Hiring Now | Administration Clerk Supervisor | Fleet Command HQ: Inspectorate Naval Ordinance (INO) | Simon’s Town, Western Cape | Permanent Public Sector Position Available

The South African Navy (SAN), a vital arms service of the Department of Defence (DOD) responsible for the maritime security and defense of our nation’s territorial waters, is seeking a highly organized, professional, and structurally minded administrative professional to fill the permanent vacancy of Administration Clerk Supervisor within the Fleet Command HQ: Inspectorate Naval Ordinance (INO) in Simon’s Town. This Level 07 government post, officially listed on the jobsandcareeropportunities.co.za portal, is an associate-level supervisory opportunity for a specialist dedicated to governing office support systems, managing registry documentation, and administering specialized naval databases. If you possess a Matric qualification, bring a minimum of three years of functional experience in a demanding administrative environment, and exhibit strong supervisory capabilities, apply before the closing date. Don’t miss this opportunity — public sector vacancies are filling fast. Apply today.

Detail	Information
Job Title	Administration Clerk Supervisor
Reference Number	NAVAL/20/23/26/01
Salary Scale	R338,106 – R398,277 per annum (Level 07 Cost-to-Employer Structure)
Division / Section	Fleet Command HQ: Inspectorate Naval Ordinance (INO)
Position Type	Permanent
Experience Level	Associate / Junior Supervisory Management
Job Functional Area	Office Administration, Registry Governance & Database Support
Primary Location	Simon’s Town, Cape Town, Western Cape
Posted Date	04 July 2026
Closing Date	17 July 2026 (Standard 2-week public service notification protocol)
Application Status	Open – Accepting Applications Now

The South African Navy is firmly committed to fostering a public service workforce that reflects the diverse demographics of South Africa. In strict alignment with the Public Service Employment Equity Act and corporate transformation mandates, all shortlisting parameters, technical evaluations, and final appointments are conducted in accordance with the Department’s equity targets. The SA Navy reserves the right to make structural modifications to these employment terms, salary adjustments, and core functional outputs at any given time based on national maritime security protocols and state departmental directives.

About the Role

Within a disciplined military environment like the South African Navy, streamlined administrative management and rigorous document control are critical to maintaining absolute operational readiness. The primary purpose of the Administration Clerk Supervisor within the Inspectorate Naval Ordinance (INO) office is to manage the total office support function and govern the administration section comprehensively. Positioned as a key regulatory and operational coordinator based at Fleet Command HQ in the historic maritime hub of Simon’s Town, you will ensure that the day-to-day corporate data, files, and personnel tracking systems run with maximum efficiency.

This associate-level supervisory position demands a sharp combination of leadership, organizational accuracy, and technical adaptability. You will manage all aspects of the INO registry, administer everyday work attendance records, and oversee the critical SA Naval Ammunition Service Life Monitoring Database—including its vital ammunition restriction list. Because you support a high-level manager, you must bring the capability to conceptualize and initiate new innovative approaches to optimize office systems, producing flawless correspondence while utilizing the Microsoft Office Suite under strict institutional deadlines.

The ideal candidate brings a proven three-year history of functional administration within a large-scale corporate enterprise, municipal registry, or state department, backed by exceptional typing skills and telephone etiquette. Joining the Fleet Command HQ framework provides an administrative professional with outstanding public service stability, exposure to highly structured naval protocols, and a clear path to contributing directly to the logistical strength of our national fleet.

Please note: Holding a verified Grade 12 (NQF Level 4) certificate or recognized equivalent qualification is a strict, mandatory requirement for this public service vacancy.

Outstanding proficiency in the MS Office Suite, exceptional typing speed, and a demonstrated ability to effectively supervise, plan, and solve problems will give applicants a highly distinct advantage during the shortlisting phase.

Key Responsibilities

Office Governance & Section Supervision

• Manage the comprehensive office support function of the Inspectorate Naval Ordinance (INO) office, ensuring a seamless flow of daily operations.

• Supervise and manage the Administration Section of the INO, providing leadership, distributing workloads fairly, and monitoring subordinate performance metrics.

• Conceptualize and initiate new innovative approaches to optimize the overall office administration service provided to the senior manager.

• Administer the Work Attendance Register within the INO, monitoring timekeeping compliance and compiling leave documents accurately.

Registry Management & Specialized Database Administration

• Manage all aspects of the INO registry system, ensuring that classified documents, files, and incoming/outgoing correspondence are cataloged securely.

• Oversee and manage the SA Naval Ammunition Service Life Monitoring Database, meticulously updating data entries and maintaining the official ammunition restriction list.

• Produce professional official correspondence, reports, and minutes, ensuring absolute accuracy, formatting precision, and confidentiality.

• Advise members within the Inspectorate Naval Ordinance regarding changes, procedural updates, and system amendments tied to related administrative functions.

Communication & Customer Service

• Deliver exceptional customer service and expert telephone etiquette, fielding internal queries from naval personnel and external updates from defense contractors.

• Perform detailed divisional functions and general support tasks as officially delegated by your superior to preserve the operational integrity of the Fleet Command HQ.

• Maintain immaculate office housekeeping and electronic filing systems, ensuring that data retrievals can be executed rapidly during auditing reviews.

Minimum Requirements

Education & Experience

• Grade 12 (NQF Level 4) or recognized equivalent secondary school qualification.

• Minimum of 3 years of verifiable, practical experience working within a professional administrative or clerical environment.

Skills & Software Competencies

• Outstanding proficiency in the MS Office Suite (Microsoft Word, Excel, PowerPoint, and Outlook) for data logging and reporting.

• Exceptional typing skills combined with excellent telephone etiquette and general receptionist capabilities.

• Strong capability to communicate effectively (both written and verbal) in English across all institutional ranks and corporate levels.

• Knowledge of general office administration workflows and the ability to operate and organize a high-volume office efficiently.

Leadership & Management Attributes

• Proven supervisory, planning, organizing, and analytical problem-solving skills to manage office teams and track database anomalies.

• Ability to work independently with high internal motivation, handling operational pressure and strict deadlines with complete composure.

Legal Requirements

• South African citizenship with a clean record; candidates must be willing to undergo state security vetting and clearance procedures to handle military administrative environments.

KINDLY NOTE THAT IF YOU ARE NOT CONTACTED WITHIN 2 WEEKS AFTER THE CLOSING DATE OF 17 JULY 2026, PLEASE CONSIDER YOUR APPLICATION AS UNSUCCESSFUL.

Core Public Service Values

Disciplined Integrity & System Precision

Naval administration demands total operational fidelity. We maintain zero tolerance for unverified attendance records, late database updates, or leaked registry details. We expect our Supervisors to manage data tracking with absolute military precision and care.

Batho Pele Service Excellence

In line with the national “People First” service delivery framework, we believe our administrative staff form the engine room of the fleet. We value supervisors who lead by positive example—handling customer queries politely, greeting visitors professionally, and supporting colleagues enthusiastically.

Proactive Innovation & Problem Solving

As maritime systems rely increasingly on digital records, we favor professionals who don’t just follow static routines. We expect our clerks to initiate smarter digital sorting methods, suggest workflow improvements to managers, and proactively resolve data discrepancies.

Career Growth Opportunities

A permanent Level 07 appointment within the South African Navy Fleet Command HQ offers an exceptional trajectory toward senior corporate administration and defense logistics leadership:

Administration Clerk Supervisor (Level 07) → Assistant Director: Administration (Level 09)

Assistant Director → Deputy Director: Fleet Support Services (Level 11)

Deputy Director → Director: Naval Logistics & Registry (Level 13 / SMS)

Director → Chief of Naval Staff Support Services

Your database management skills, supervisory excellence, and clean office audits determine your path.

Frequently Asked Questions

Where is the Fleet Command HQ based, and how do I deliver my profile?

The position is officially centered at Fleet Command HQ in Simon’s Town, Cape Town. Hand-delivered applications can be taken directly to the secure naval complex situated at Fleet Command HQ, Building 1097, East Dockyard, St George’s Street, Simon’s Town.

What exactly is the SA Naval Ammunition Service Life Monitoring Database?

This is a specialized, secure system used by the Inspectorate Naval Ordinance to track the age, stability, testing dates, and safe storage limits of naval ammunition. The supervisor keeps this database updated and manages the official restriction lists under technical direction.

Are email submissions accepted for this South African Navy vacancy?

Yes. In order to streamline public sector access and ensure convenience for out-of-province applicants, the SA Navy allows candidates to submit their fully compiled application profiles directly via email to the centralized staffing desk at psapstaffing@sanavy.co.za.

What standard benefits are included in a Level 07 salary structure?

The post offers a basic salary scale ranging from R338,106 to R398,277 per annum. This public service package is supplemented by standard state benefits, which include medical aid contributions, Government Employees Pension Fund (GEPF) components, and a 13th check.

Who is the designated point of contact for enquiries regarding this post?

For official operational or administrative clarity regarding this reference number, you can contact the designated naval recruitment lead directly: Capt (SAN) W. Kroukamp at Tel No: (021) 787 3816 or via mobile at 074 871 7871 during standard business hours.

How to Apply

Are you ready to showcase your supervisory expertise, manage vital naval databases, and support national maritime operations with the South African Navy? Applications are officially open via the jobsandcareeropportunities.co.za network. Ensure your Z83 form, CV data, and references are fully accurate before submitting.

Application Channels

📫 Postal Option:

Send to: Mr J. Stander, SA Navy, Private Bag X1, Simon’s Town, 7995

📍 Physical Hand-Delivery Option:

Fleet Command HQ, Building 1097, East Dockyard, St George’s Street, Simon’s Town

📧 Direct Email Option:

Submit to: psapstaffing@sanavy.co.za

Applicants must ensure their email subject line or physical cover sheet reads exactly: Application - Administration Clerk Supervisor - Ref NAVAL/20/23/26/01 to guarantee immediate tracking, automated data parsing, and accurate routing within the SA Navy HR department.

All applications must be submitted on the newly updated official Z83 Application Form (obtainable from any Public Service Department or online at www.dpsa.gov.za). The form must be fully completed, dated, and signed by the applicant. It must be accompanied by a comprehensive, updated Curriculum Vitae highlighting detailed supervisor references, as well as clear copies of your Matric certificate, typing or computer literacy certificates, and your South African Identity Document.

Apply early — this vacancy closes on 17 July 2026.

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