Hiring Now | Remote Part-time Personal Assistant | RecruitMyMom Independent Contract | South Africa | Part-Time Executive Coaching & Workflow Automation Positions

RecruitMyMom, South Africa’s premier recruitment agency specializing in flexible, high-caliber talent solutions, is seeking a highly professional, organized, and discrete individual to fill the remote part-time position of Part-time Remote Personal Assistant. This elite virtual executive support, booking pipeline automation, and consulting practice administration post, officially listed under Job Opening ID: ZR_17064_JOB, is an exceptional career opportunity for established virtual assistants dedicated to streamlining daily business schedules, monitoring client-side project management pipelines, and driving operational efficiency directly for the principal of a scaling executive coaching and fundraising consultancy. If you offer a proven background as an Executive or Personal Assistant, possess exceptional communication skills, and bring advanced technical command of project management platforms, apply today. High-paying remote independent contract and corporate administrative vacancies are filling fast — secure your premium work-from-home career path today.

Detail	Information
Job Title	Part-time Remote Personal Assistant
Recruiting Agency	RecruitMyMom (On behalf of an Executive Coaching & Fundraising Consultancy)
Job Opening ID	ZR_17064_JOB
Industry Sector	Consulting
Position Type	Independent Contract (Part-Time)
Hours of Work	5 – 7 Hours per week (Standard UK hours: Monday to Thursday, 09:00 to 16:30 UK time / 10:00 to 17:30 South African time)
Primary Location	Remote (Work from Home, South Africa)
Hourly Remuneration	R 240 – R 250 Per Hour
Date Opened	25 June 2026
Closing Date	Active intake cycle (Reviewing digital profiles immediately)
Target Tools	ClickUp, Calendly, Claude Pro, LinkedIn, WhatsApp Desktop, GWR App
Confidentiality	Strict discretion navigating 2FA environments and charity client data
Application Status	Open – Accepting Corporate Digital Applications Now

RecruitMyMom is firmly committed to fostering inclusive, flexible, and high-performance employment opportunities that empower skilled professionals across South Africa. In strict alignment with progressive workplace diversity frameworks and independent contracting compliance measures, all candidate profiles, software competency results, and past professional references are evaluated thoroughly and fairly. The contracting consultancy reserves the right to adjust specific operational hours, project workflows, or expire this vacancy at any time at its own discretion based on global client demands and executive coaching priorities.

About the Role

Operating seamlessly from a home office anywhere in South Africa, this remote independent contract forms the administrative backbone of a scaling executive coaching and fundraising consultancy. The primary purpose of the Part-time Remote Personal Assistant is to drive operational flow, high-level administrative precision, and seamless project management, serving as a proactive and tech-savvy business partner directly to a busy principal for 5 – 7 hours per week.

This specialized part-time contract offers a premium hourly remuneration rate ranging from R 240 to R 250 per hour, commensurate with your administrative depth. To step into this fast-paced, modern entrepreneurial environment successfully, candidates must possess a minimum of 3+ years of proven Virtual Assistant experience supporting independent professionals, directors, or consultancies. Because the consultancy operates across international boundaries, candidates must be fully available to work standard UK hours (Monday to Thursday, 09:00 to 16:30 UK time / 10:00 to 17:30 South African time). You must exhibit an autonomous mindset, the confidence to act as a firm executive accountability partner, and a demonstrated ability to leverage advanced generative AI tools to draft professional correspondence and maximize practice efficiency.

The ideal independent contractor brings a tech-forward approach to solve complex scheduling and workflow problems. Joining this consultancy through the RecruitMyMom platform gives remote administrative specialists premium exposure to high-level executive coaching systems, a collaborative corporate culture, and the ultimate flexibility of a structured, high-paying work-from-home schedule with a long-term view to a permanent operational partnership based on performance.

Please note: Extensive experience handling highly complex diaries and architecting automated project workflows is a strict, mandatory prerequisite to pass the initial screening phase.

Active proficiency in ClickUp, Calendly, and advanced generative AI platforms like Claude Pro will be heavily prioritized during the initial candidate selection loop.

Key Responsibilities

Complex Calendar & Booking System Automation

• Take full ownership of a diverse coaching diary comprising 24 active clients, coordinating 1:1 sessions, group coaching, and team away days.

• Optimize and oversee Calendly configurations, ensuring precise buffer times, cross-continental timezone alignments, and automated client reminder sequences.

• Navigate unique client-side scheduling constraints creatively, implementing technical workarounds (such as remote access configurations) for an in-house charity client utilizing strict 2FA protocols.

• Maintain a highly responsive, fluid communication loop with the principal via WhatsApp Desktop to manage urgent, real-time scheduling adaptations.

Workflow Optimisation & Project Management

• Build out, refine, and maintain operational pipelines and coaching inquiries within ClickUp to minimize administrative friction.

• Create automated task flows within digital environments to streamline daily consulting operations and ensure project tracking.

• Act as a firm executive accountability partner to the principal, monitoring operational deadlines, chasing upcoming deliverables, and keeping practice tasks on track.

• Review, polish, and manage professional email correspondence and client-facing documentation using advanced generative AI productivity platforms.

Travel Coordination & Content Scheduling

• Research, coordinate, and prepare monthly travel itineraries between Devon and London (1–2 times per month) using the Great Western Railway (GWR) application.

• Present concise, cost-effective travel options clearly for prompt executive review and formal sign-off.

• Execute a structured weekly LinkedIn posting schedule (1–2 posts per week), managing the mechanics of content staging, consistency tracking, and performance visibility.

• Maintain rigorous data security and audit readiness when interacting with sensitive corporate or charity IT frameworks.

Minimum Requirements

Experience & Environment Prerequisites

• Minimum of 3+ years of proven Virtual Assistant experience supporting independent professionals, directors, or boutique consultancies.

• Demonstrated track record managing highly complex diaries, automated booking pipelines, multi-location workflows, and multi-party reminders.

• Practical familiarity with managing, staging, and scheduling professional content posts on networking platforms like LinkedIn.

Software & Technical Skills

• Advanced Project Management Architecture: Practical experience building out tasks, timelines, pipelines, and automated workflows within ClickUp or equivalent environments.

• Automated Booking Infrastructure: Comprehensive knowledge of Calendly management, timezone mapping, and integration settings.

• Generative AI Proficiency: Active familiarity leveraging Claude Pro or similar generative AI productivity tools to streamline document drafting and communication.

• Travel & Communication Tools: High comfort level utilizing WhatsApp Desktop and specialized travel booking software like the Great Western Railway (GWR) app.

Core Competencies & Virtual Attributes

• Executive Accountability Support: Ability to think ahead, work completely autonomously, and gently but firmly hold an executive partner accountable to key deadlines.

• Technical Problem Solving: Strong capability to troubleshoot and navigate technical workarounds within secure IT frameworks or 2FA environments.

• Time-Management Brilliance: Superb organizational capability suited for managing high-responsiveness communication networks under shifting schedules.

• Extreme Attention to Detail: Exceptional precision in checking automated reminder tracks and cross-continental appointment alignments.

Remote Work Infrastructure Prerequisites

• Must possess a reliable, high-speed, and secure fiber internet connection at your home office location.

• Must have a dedicated, quiet, and professional workspace free from background noise to conduct virtual operations.

• Must submit a clean, highly legible digital copy of your CV in either PDF or Word format without any handwritten notes, signatures, or markings on the document.

• The CV must be uploaded strictly within the designated “Upload CV” section of the application portal.

What We Offer (Benefits)

This independent contract provides remote professionals with a highly lucrative, flexible, and elite corporate platform:

• Fully Remote Flexibility: Operate comfortably from any distraction-free home office setup in South African time zones.

• Lucrative Hourly Remuneration: Competitive, highly transparent contract rates from R 240 to R 250 per hour.

• Modern Work Culture: A highly communicative, collaborative, and modern entrepreneurial environment that values tech-forward, AI-driven solutions.

• Long-Term Growth: Start with part-time flexibility (5 – 7 hours per week) with a clear path toward a permanent operational partnership based on performance alignment.

Career Growth Opportunities

A part-time independent contract with a scaling coaching consultancy serves as an outstanding professional launchpad for scaling your remote corporate career path:

Part-time Remote Personal Assistant (Contractor) → Executive Accountability Support Specialist

Executive Accountability Support Specialist → Virtual Operations Manager / Consulting Practice Lead

Virtual Operations Manager → Permanent Strategic Operational Partner

Permanent Strategic Operational Partner → Chief of Staff / Consultancy Practice Director

Your workflow optimization accuracy, AI mastery, and autonomous drive determine your growth path.

Frequently Asked Questions

Are the required work hours flexible, or must I be online during strict times?

There is an absolute requirement to work standard UK hours, specifically Monday to Thursday from 09:00 to 16:30 UK time (which corresponds to 10:00 to 17:30 South African time), to align seamlessly with active coaching consults.

What types of alternative reminder tracks are used for the charity client?

Because the charity client utilizes strict two-factor authentication (2FA), the assistant creates alternative notification frameworks and manual or remote-access configurations to bypass automated blockages safely.

How does the executive accountability partnering work in daily practice?

The assistant acts as a proactive business partner by monitoring core project deadlines within ClickUp and using high-responsiveness loops like WhatsApp to remind the principal of upcoming deliverables.

What format should my supporting software credentials be in when uploading my digital profile?

Your CV, certifications, and technical portfolios must be saved as high-clarity digital PDF or Word files to ensure corporate applicant tracking systems parse your background data accurately.

Will I be required to handle travel bookings outside of the Devon and London routes?

The primary focus is managing monthly itineraries using the Great Western Railway (GWR) application, but assignments may expand as the consultancy continues to scale its operations.

How to Apply

Are you a highly autonomous, tech-savvy virtual assistant ready to use your ClickUp workflow architecture skills, manage complex Calendly pipelines, and build a premier remote career? Applications are officially open through the jobsandcareeropportunities.co.za portal. Ensure your clean digital CV, software credentials, and professional references are fully updated before submitting.

Application Steps

🔗 Official Application Link:

Access the remote logistics portal directly via: Apply Online – RecruitMyMom Digital Careers Portal

Applicants must ensure their uploaded digital profile and cover note explicitly reference the unique identifier: Job Opening ID: ZR_17064_JOB to guarantee immediate tracking, automated data parsing, and accurate routing by the RecruitMyMom selection committee.

All applications must include a comprehensive, recently updated Curriculum Vitae highlighting detailed commercial references from your past virtual assistant exposure, a clear copy of your qualifications, and a description of your remote home office configuration.

Apply early — this premium remote part-time independent contract is subject to immediate shortlisting and interview scheduling as soon as the target technical workflow assistant profiles are identified.

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