Hiring Now | Secretary (Ref No: 3/1/1/1/2026/279) | Department of Agriculture, Land Reform and Rural Development | Directorate: Information Technology Audit | Pretoria (Gauteng) | Permanent Public Service Vacancy

Job Overview: Secretary (Information Technology Audit)

Key Performance Areas & Duties

Secretarial & Receptionist Services

• Provide frontline receptionist and secretarial support to the Director.
• Receive and screen telephone calls, referring them to appropriate role players when necessary.
• Manage appointment schedules, log entries, and maintain the Director’s electronic diary.
• Type documents, reports, and routine correspondence for the Director and unit staff.
• Operate standard office equipment including computers, copiers, and scanners.

Executive Clerical Support & Travel Logistics

• Liaise with travel agencies to arrange transport, flights, and accommodation for official trips.
• Check and verify all travel arrangements upon receipt of booking documentation.
• Process travel and subsistence (T&S) claims and track invoices emanating from the Director’s office.
• Organize venues, issue invitations, arrange refreshments, and set schedules for unit meetings and events.

Records Management & Office Administration

• Record and take basic minutes during meetings as required.
• Maintain a secure, organized filing system for the Director and unit documentation.
• Track incoming and outgoing documents, maintain leave registers, and administer telephone accounts.
• Handle procurement of standard office consumables, stationery, and refreshments.
• Collect and compile all relevant briefing documents enabling the Director to prepare for upcoming meetings.
• Remain updated on departmental policies, public service prescripts, and office administrative procedures.

Minimum Requirements & Competencies

Educational Qualifications & Experience

• Grade 12 Certificate or a recognized equivalent qualification.
• High level of computer literacy (MS Word, MS Excel, MS PowerPoint, and MS Outlook).

Required Knowledge & Competencies

• Communication Skills: Clear written and verbal communication capabilities across different organizational levels and backgrounds.
• Interpersonal Skills: Excellent telephone etiquette, good people skills, tact, and high discretion.
• Organizational Ability: Strong time management, record keeping, administrative planning, and document handling capabilities.

How to Apply for DALRRD Vacancies

Application Requirements:

1. Complete and sign the official government Z83 Application Form (obtainable from any public service department or online).
2. Clearly indicate the Post Title (Secretary), Directorate (Information Technology Audit), and Reference Number (3/1/1/1/2026/279) on your Z83 form.
3. Attach an updated, detailed Curriculum Vitae (CV) highlighting your matric qualification, computer proficiency, and secretarial skills.

Option 1: Hand Delivery

Department of Agriculture, Land Reform and Rural Development

600 Lilian Ngoyi Street (formerly Van Der Walt Street)

Berea Park, Pretoria, 0001

Option 2: Email Application

• Email Address: Post279@dlrrd.gov.za

Contact Enquiries

• Enquiry Contact: Mr M Rammutla
• Telephone Number: (012) 312 9840

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