Hiring Now | Hospital Clerk (Ref No: HRMC 67/26/2) | Department of Home Affairs (DHA) | Ceres Small Office (Western Cape) | Permanent Public Sector Vacancy
The Department of Home Affairs (DHA) has advertised a permanent public service vacancy for a Hospital Clerk based at the Small Office in Ceres, Western Cape.
This position carries an annual salary scale of R237 453 – R279 708 per annum (Salary Level 05), plus standard public service benefits. Candidates require a Grade 12 Certificate alongside an NQF Level 5 qualification (or the DHA Qualification in Home Affairs Services at NQF Level 5) as recognized by SAQA, and a valid driver’s license. The successful candidate will be responsible for rendering birth and death registration services, capturing entries on the National Population Register (NPR), verifying client details, issuing certificates, and maintaining official vital statistics registers within a health facility or designated office setting.
Applications can be submitted online via the official Home Affairs e-Recruitment portal or physically delivered to the Western Cape provincial office before the official closing deadline.
Job Overview: Hospital Clerk (Department of Home Affairs)
| Detail | Information |
| Post Title | Hospital Clerk |
| Reference Number | HRMC 67/26/2 |
| Department | Department of Home Affairs (DHA) |
| Location / Station | Western Cape: Small Office: Ceres |
| Salary Scale | R237 453 – R279 708 per annum (Level 05) basic salary + benefits |
| Minimum Educational Qualification | Grade 12 + NQF Level 5 Qualification / DHA Home Affairs Services NQF 5 |
| Driver’s License | Valid Driver’s License Required |
| Experience Required | Entry-level with NQF Level 5 qualification |
| Employment Type | Permanent Public Service Appointment |
| Application Methods | Online via DHA e-Recruitment Portal OR Physical Hand Delivery |
Key Performance Areas & Duties
The appointed Hospital Clerk will execute frontline vital registration, population database updates, and record management services:
Birth Registration Services
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Receive notices of birth (DHA 24 forms) along with required supporting documents from clients and health personnel.
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Perform online identity verification of informants or capture a full set of fingerprints when online verification systems are offline.
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Capture birth applications accurately onto the National Population Register (NPR).
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Submit processed applications for quality assurance and supervisory review.
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Confirm informant details, print official birth certificates, and sign/issue certificates as delegated.
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Ensure informants sign the register to acknowledge receipt of official certificates.
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Maintain comprehensive records of birth occurrences versus registered births, alongside foreign birth occurrence registers.
Death Registration & Governance
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Provide efficient, respectful death registration services to clients and funeral undertakers in line with departmental Standard Operating Procedures (SOPs).
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Ensure strict adherence to departmental legislation, prescripts, and statutory regulations governing civil status.
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Maintain good governance, risk management, and statutory compliance within the operational unit.
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Assist in the effective, efficient management of human, physical, and financial resources allocated to the post.
Minimum Requirements & Competencies
Qualifications & Education
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Grade 12 Certificate as recognized by SAQA.
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An NQF Level 5 qualification as recognized by SAQA, and/or DHA Qualification: Home Affairs Services (NQF Level 5).
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A valid driver’s license is mandatory.
Knowledge Base
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Clear understanding of departmental legislation, civil status prescripts, and operational guidelines.
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Basic knowledge of the Public Service Regulatory Framework and Batho Pele Principles.
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In-depth operational knowledge of Standard Operating Procedures (SOPs) for birth and death registrations.
Required Skills & Personal Attributes
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Technical Skills: Computer literacy, financial administration basics, record management, and data entry accuracy.
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Operational Skills: Planning, organizing, multitasking, analytical thinking, time management, and problem-solving abilities.
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Interpersonal Skills: Professionalism, excellent communication skills, team collaboration, and proven client focus/orientation.
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Core Values: High level of patriotism, honesty, integrity, accountability, and strict attention to detail.
How to Apply for Department of Home Affairs Vacancies
Applicants can submit their complete application package online or physically deliver it to the Western Cape provincial office:
Option 1: Online Application (DHA e-Recruitment Portal)
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Access the official Home Affairs recruitment site: 👉 Apply Online via DHA e-Recruitment Portal
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Register your user profile or log in if you have an existing account.
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Locate the vacancy: Hospital Clerk (Ref No: HRMC 67/26/2).
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Fill out the electronic Z83 Application Form completely and attach your detailed Curriculum Vitae (CV).
Option 2: Physical Hand Delivery
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Complete and sign the latest official government Z83 Application Form (obtainable from any government office or online).
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Clearly indicate the Post Title (Hospital Clerk), Reference Number (HRMC 67/26/2), and Station (Ceres) on your Z83 form.
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Attach an updated, detailed Curriculum Vitae (CV) highlighting your NQF Level 5 qualifications and civil registration skills.
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Note: Ensure all sections of the Z83 form are answered in full to avoid disqualification.
Hand Deliver Applications to:
Department of Home Affairs – Western Cape Provincial Office4th Floor, Fair Cape Building56 Barrack Street, Cape Town, 8000
Contact Enquiries
For operational or application enquiries regarding this post, contact the Western Cape provincial recruitment office:
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Enquiry Contact: Mr M Pienaar
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Telephone Number: (021) 488 1409
Explore More Government & Administrative Careers in South Africa
Looking for additional Department of Home Affairs vacancies, civil registration clerk posts, and administrative opportunities across the Western Cape and South Africa? Browse our latest job listings:
Post last updated: 2026 | Keywords: Hospital Clerk jobs Department of Home Affairs 2026, HRMC 67/26/2 vacancy, DHA Ceres small office jobs, Level 5 Home Affairs clerk Western Cape, online application erecruitment.dha.gov.za
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