Hiring Now | Operations & Admin Assistant (Remote Contract) | Independent Contracting Position | Part-Time Flexible Hours

RecruitMyMom, a premier South African recruitment platform specializing in flexible and remote careers, is advertising an exciting opportunity for an organized, detail-oriented, and tech-savvy Operations & Admin Assistant. This position is an independent contract role supporting a dynamic fundraising consultancy and training firm that services both local and international clients. Working fully remote from home, the successful candidate will provide essential operational support, including financial administration, client onboarding, document formatting, content scheduling, and digital workspace management. Offering a competitive rate of R260 to R290 per hour for approximately 10 to 12 hours per month, this flexible role is ideal for self-motivated professionals seeking remote work balance with scalable growth potential. Apply today to secure this independent contracting position.

Job Overview

About the Role

The hiring client is an established fundraising consultancy and training business servicing a diverse network of non-profit, corporate, and social enterprise clients across South Africa and international markets. To ensure smooth daily operations and allow the founder to focus on strategic client delivery, the consultancy requires a reliable, process-driven Operations & Admin Assistant.

This role centers on taking routine administrative and financial workloads off the founder’s plate. You will operate as an independent contractor, managing digital task lists, creating client invoices, recording international transactions, onboarding new consultancy clients, formatting proposals, and keeping digital workspaces highly organized across Notion and Google Workspace.

Key Responsibilities

Financial Administration & Bookkeeping Support

• Draft, generate, and issue accurate client invoices timeously.

• Upload expense receipts and capture basic financial transactions into Zoho Books.

• Reconcile payment streams and transaction logs across multiple global sources, including Stripe, PayPal, South African bank accounts, and UK bank accounts, keeping accounting records current.

Client Onboarding & Contract Administration

• Support the seamless onboarding of new consultancy and training clients.

• Generate formal client contracts and service agreements using standardized templates on Indy.

• Communicate with new clients via email to request required documentation, compliance files, and project briefs.

• Set up, organize, and manage shared client access folders within Google Drive.

Content Formatting & Newsletter Scheduling

• Copy, format, and layout written educational content, newsletters, and course updates.

• Schedule digital publications and course materials efficiently into the Podia platform.

Document Formatting & General Administrative Support

• Format client proposals, consulting reports, strategy documents, and project templates to present a polished, professional appearance.

• Review call transcripts and meeting notes to extract key action points and update task management boards.

• Maintain clean, organized digital file directories and project tracking systems across Notion and Google Workspace.

Minimum Requirements

Education & Technical Capabilities

• Tech Comfort: Confident working with cloud-based software, digital platforms, and productivity suites.

• Software Familiarity: Practical experience with (or demonstrated ability to quickly master) Zoho Books, Notion, Indy, Podia, and Google Workspace.

• Remote Workspace: A fully equipped home office setup with high-speed internet, a functional computer, and reliable power backup.

Work Experience & Essential Competencies

• Financial Admin Experience: Proven background in basic bookkeeping tasks, invoice generation, expense uploading, and payment processing support.

• Attention to Detail: Excellent document formatting skills with a strong eye for visual layout, grammar, and alignment.

• Self-Motivation: Ability to work independently, manage weekly deliverables, ask clarifying questions, and solve operational bottlenecks proactively.

• Reliable Capacity: Consistent weekly availability to dedicate 10–12 flexible hours per month to administrative task execution.

Package & Contract Benefits

This remote contracting position provides exceptional flexibility and competitive compensation:

• Competitive Hourly Compensation: R260.00 – R290.00 per hour based on experience.

• 100% Remote & Flexible Working: Freedom to structure your working hours around your personal schedule from anywhere in South Africa.

• Streamlined Workflows: Clear process guidelines, clear task lists, and direct, supportive leadership from the business founder.

• Growth Potential: Opportunity to scale monthly contracting hours as new consulting projects and training programs launch.

Expected Workspace Career Progression

Working as an independent Operations & Admin Assistant within specialized consultancies opens doors to high-level digital support roles:

Operations & Admin Assistant → Virtual Operations Manager → Independent Business Management Consultant → Executive Virtual Assistant

Core Values

Precision & Quality Execution

Meticulous formatting, accurate transaction logging, and thorough document preparation ensure the consultancy delivers world-class service to global clients.

Digital Agility & Tech Proficiency

Leveraging cloud tools effectively simplifies administrative workflows and maintains seamless project transparency across borders.

Proactive Ownership

Taking initiative to manage task lists independently frees leadership to focus on client strategy and business development.

Frequently Asked Questions

What is the hourly rate for this remote position?

The remuneration ranges from R260 to R290 per hour, depending on qualifications and prior administrative experience.

How many hours per week or month are required?

This is a part-time independent contract role requiring approximately 10 to 12 hours per month, with potential for hour expansion as new client projects launch.

Do I need to live in a specific city in South Africa?

No, this position is 100% remote (work-from-home), allowing candidates anywhere in South Africa with reliable internet and power infrastructure to apply.

How to Apply

To apply for the Operations & Admin Assistant (ZR_17191_JOB) position via RecruitMyMom, submit your application online through the official portal. Ensure your application includes an updated CV highlighting your remote administrative, financial admin, and software experience, along with details regarding your home setup and weekly availability.

• Job Reference: ZR_17191_JOB

• Closing Date: Open until filled (Apply immediately)

• Next Steps: Shortlisted candidates will be contacted directly for remote interviews and skills assessments.

👉 Apply Online via the Official Recruitment Portal

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