Hiring Now | Executive Assistant and Leads Coordinator (Remote Contract) | Independent Contracting Position | Part-Time Flexible Hours

RecruitMyMom, South Africa’s premier recruitment platform for flexible and remote careers, is advertising an exceptional opportunity for an experienced, articulate, and self-directed Executive Assistant and Leads Coordinator. This hybrid independent contracting position supports executive-level operations for a global financial services network and family office across international commercial markets. Working fully remote from home for approximately 40 hours per month aligned with UK business hours, the successful candidate will manage incoming client inquiries, oversee CRM lead pipelines, coordinate multi-jurisdictional contracts, provide high-level executive diary and travel logistics, and act as a strategic gatekeeper. Offering a rate of R250 per hour, this part-time remote position is ideal for senior administrative professionals seeking high-impact international exposure. Apply today to secure your role.

Job Overview

About the Role

The hiring client is a prominent international financial services business and private family office operating across global corporate networks and multi-jurisdictional markets. To maintain operational continuity across time zones and safeguard executive focus, the organization requires a high-caliber Executive Assistant and Leads Coordinator.

In this dual-focus role, you will operate as a direct extension of executive leadership. You will drive business growth by engaging incoming prospective leads, clarifying financial processing services, and tracking deal stages within the CRM. Simultaneously, you will deliver executive support, managing complex international travel, family office lifestyle logistics, contract execution via Adobe Sign, and daily communication channels via RingCentral and Salesforce.

Key Responsibilities

Business Development Coordination & Lead Management

• Manage daily incoming business leads, engaging prospective international clients via email and phone calls to clarify financial processing services.

• Distribute onboarding documentation and guide prospective partners through initial inquiry phases.

• Capture, update, and track all lead interactions, contact notes, and deal progression stages accurately within Salesforce.

Executive & Family Office Assistance

• Deliver high-level administrative support to executive leadership, managing complex calendars and diary schedules across time zones.

• Coordinate comprehensive international travel logistics, including flight bookings, accommodation, itineraries, and holiday arrangements for a private family office.

• Act as an effective operational gatekeeper, filtering incoming inquiries, protecting executive time, and prioritizing urgent matters.

Contract Facilitation & Operational Support

• Coordinate the distribution, tracking, and digital execution of formal agreements, NDA documents, and corporate contracts using Adobe Sign.

• Handle incoming telephony, VoIP messaging, and corporate communications via RingCentral to ensure responsive stakeholder interaction.

• Capture actionable notes from executive meetings, track action items, and proactively follow up on outstanding cross-departmental deliverables.

Minimum Requirements

Experience & Operational Track Record

• Proven Track Record: Solid experience combining executive-level assistance with business development support, lead qualification, or sales pipeline coordination in a professional corporate environment.

• UK Hours Availability: Ability to maintain consistent operational availability aligned with UK business hours (GMT / BST).

• Language Proficiency: Flawless written and spoken English communication skills suitable for executive interaction with high-net-worth individuals and international corporate partners.

Required Software Skills

• Salesforce: Advanced proficiency in CRM lead entry, pipeline updates, and contact management.

• RingCentral: Confidence in managing corporate VoIP telephony, messaging channels, and virtual meetings.

• Adobe Sign: Hands-on experience preparing, sending, and tracking digital contract execution.

Desirable Requirements (Advantageous)

• Fluency in additional European languages.

• Prior experience supporting family office operations, financial service providers, wealth management firms, or international corporate structures.

Package & Contract Benefits

This remote contracting position provides competitive hourly compensation and high professional autonomy:

• Competitive Hourly Compensation: R250.00 per hour.

• 100% Remote Flexibility: Work from home with structured part-time scheduling (approx. 40 hours per month).

• International Professional Exposure: Engage directly with executive leadership, international commercial markets, and family office operations.

• Outcome-Focused Culture: Work within a supportive environment that values proactive ownership, independence, and active participation over micromanagement.

Expected Workspace Career Progression

Serving as a remote Executive Assistant and Leads Coordinator within international financial structures offers clear growth into senior corporate support roles:

Executive Assistant & Leads Coordinator → Senior Virtual Executive Assistant → Chief of Staff / Operations Manager → International Business Operations Consultant

Core Values

Flawless Communication & Gatekeeping

Maintaining professional, clear, and articulate communication protects brand reputation while safeguarding executive availability for strategic decisions.

Precision & CRM Integrity

Meticulous updating of lead pipelines and digital contract tracking ensures zero commercial opportunities are lost across time zones.

Discretion & Confidentiality

Handling sensitive family office logistics, financial agreements, and private executive data requires absolute integrity and professional discretion.

Frequently Asked Questions

What is the hourly rate for this remote position?

The compensation for this independent contracting role is R250 per hour.

How many hours per month are expected?

The position requires approximately 40 hours per month, scheduled to align with UK business hours.

What key software skills are required for this role?

Candidates must possess working experience with Salesforce, RingCentral, and Adobe Sign.

How to Apply

To apply for the Executive Assistant and Leads Coordinator (ZR_17201_JOB) position via RecruitMyMom, submit your application online through the official recruitment portal. Ensure your application includes an updated CV detailing your executive support, lead coordination, and required software experience, along with your availability during UK business hours.

• Job Reference: ZR_17201_JOB

• Date Posted: 21 July 2026

• Closing Date: Open until filled (Apply immediately)

• Next Steps: Shortlisted candidates will be contacted directly for remote interviews and skills verification.

👉 Apply Online via the Official Recruitment Portal

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