Hiring Now | Administrator: Processing Data Admin | Reitz, Free State | Full-Time Permanent Position Available

Grain Field Chickens, a major subsidiary of VKB Agriculture (Pty) Ltd and a premier player in South Africa’s integrated broiler industry, is seeking an organized, detail-oriented, and analytical Administrator: Processing Data Admin to join their team in Reitz, Free State. Operating within the VKB Agri Processors Division at the Grain Field Chickens Abattoir, this full-time permanent administrative position is responsible for operations data capturing, daily production planning (Fresh & Frozen), compiling statistical operational reports, generating graphs, and performing data analysis. If you hold a Grade 12 Certificate, bring 2–5 years of data capturing or administrative experience, and possess advanced computer skills, Grain Field Chickens offers a rewarding career opportunity in the countryside. Apply today to secure your role.

Job Overview

About the Role

Grain Field Chickens operates a state-of-the-art poultry abattoir in Reitz, processing high-quality chicken products for distribution across South African retail and wholesale markets. Accurate data management and precise operational planning are essential to maintaining efficiency, controlling yield, and aligning processing rates with sales demands.

As the Processing Data Administrator, you will play a central operational role within the abattoir. You will be responsible for capturing daily processing metrics, compiling the crucial Farm Report, formulating daily production schedules for fresh and frozen product lines, and preparing statistical analysis, tables, and graphs for operations management. This fast-paced role demands logical thinking, numerical accuracy, and strong cross-departmental coordination with sales, dispatch, and processing units.

Key Responsibilities

Operations Data Capturing & Farm Reporting

• Capture all daily abattoir processing data, operational metrics, and yield figures into electronic systems in strict alignment with standard operating procedures (SOPs).

• Prepare, verify, and submit the daily Farm Report accurately and timeously within set departmental deadlines.

• Compile and update operational data reports, historical records, and analytical tables required by operations management.

• Perform statistical analysis on abattoir processing trends, generating visual graphs and summaries to highlight operational efficiency.

Production Planning & Departmental Coordination

• Plan and schedule daily production targets for both Fresh and Frozen poultry processing lines.

• Maintain continuous communication with Sales, Dispatch, Processing, and Quality Assurance teams to align daily output with customer orders.

• Communicate directly with customers and suppliers regarding delivery schedules, order queries, and processing status.

• Assist with invoicing processes and verify operational billing data.

General Administrative Support

• Prepare operational presentations, proposals, and departmental performance analyses as assigned by line managers.

• Perform general office administrative duties, including document filing, managing emails, handling phone inquiries, and drafting professional correspondence.

• Maintain complete confidentiality and integrity of company processing data and internal operational statistics.

Minimum Requirements

Educational Qualifications

• Grade 12 / Matric Certificate or NQF Level 4 Equivalent — mandatory baseline requirement

• Certificate / Diploma in Office Administration, Data Management, or Secretarial Studies — highly advantageous

Experience & Technical Competencies

• 2 to 5 years’ practical experience in data capturing, office administration, or operational record-keeping — mandatory

• Previous administrative experience within an abattoir, poultry plant, food manufacturing, or agricultural environment — highly advantageous

• Solid understanding of invoicing procedures, billing cycles, and basic financial reconciliations

• Knowledge of specialized abattoir or agricultural processing software systems — advantageous

Computer Literacy & Personal Skills

• Demonstrated proficiency in MS Excel (data formatting, formulas, graphs), MS Word, and MS Outlook — mandatory

• Exceptional logical thinking, data manipulation, and statistical analytical capabilities

• Excellent verbal and written communication skills

• Well-organized, energetic, self-motivated, and capable of working independently under minimal supervision

• Strong team player mindset with a positive, proactive attitude

• Willingness and flexibility to work overtime and weekends when production schedules require

Core Values

Analytical Precision & Data Integrity

Accurate data capturing and meticulous statistical reporting ensure that operations management can make informed, data-driven decisions to optimize abattoir yield.

Operational Synergy & Communication

Seamless coordination between processing, dispatch, and sales teams guarantees that customer orders are filled accurately and fresh poultry reaches markets on schedule.

Dedicated Work Ethic & Accountability

Exhibiting energy, reliability, and precision in daily task execution supports Grain Field Chickens’ commitment to quality food production.

Expected Workspace Career Progression

Joining Grain Field Chickens as a Processing Data Administrator provides clear pathways into senior operational and administrative roles within poultry processing:

Data Processing Administrator → Senior Operations Controller → Abattoir Production Planner → Operations Data Manager

Application Guidelines & Tips

When applying through the official VKB Group / Grain Field Chickens Career Portal, ensure you adhere to these guidelines:

1. Browser Requirement: Access the application portal using Google Chrome for smooth system performance.

2. Document Formatting: Upload a clear copy of your CV in either PDF or Word format. Ensure there is no handwriting anywhere on the document.

3. CV Upload Rule: Upload ONLY your CV in the dedicated “Upload CV” section. Do not combine your ID, diploma, or Matric certificate into a single file with your CV; separate upload fields are provided for supporting credentials.

4. Profile Picture: If prompted to upload a profile photograph, ensure the minimum image dimensions are 300 x 300 pixels.

Frequently Asked Questions

What is the closing date for this Data Processing Admin position in Reitz?

This vacancy was posted on 20 July 2026 and officially closes on 27 July 2026. Interested candidates should complete their applications immediately.

Is abattoir experience strictly required?

While 2–5 years of general admin or data-capturing experience is required, prior experience in an abattoir or agricultural environment is considered an added advantage rather than a strict prerequisite.

Where is this position located?

The position is based permanently at the Grain Field Chickens Abattoir in Reitz, North-Eastern Free State.

How to Apply

To apply for the Administrator: Processing Data Admin position at Grain Field Chickens (VKB Group), submit your complete application online via the official recruitment portal. Ensure your submission includes an updated CV highlighting your data capturing experience, certified copies of your Matric certificate, qualifications, ID document, and contact details for professional references.

• Closing Date: 27 July 2026 (Apply immediately)

• Employment Equity: VKB Group is an equal opportunity employer. VKB’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. Applications from People with Disabilities are actively supported.

• Disclaimer: The company reserves the right to expire vacancies or fill the position at any time at its own discretion.

👉 Apply Online via the Official Recruitment Portal

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