Hiring Now | Personal Assistant (x5 Posts) | Johannesburg, Gauteng | Permanent Government Positions Available

The Gauteng Department of Finance (Gauteng Treasury) is inviting applications for five permanent Personal Assistant positions based in Johannesburg, Gauteng, across three separate directorates. These are government posts remunerated at R338 106 per annum plus benefits, open to candidates who hold a Matric certificate and a three-year tertiary qualification (NQF Level 6) in Secretarial Studies or an equivalent field, with 3 to 5 years of office management experience. If you are a highly organised, discreet, and experienced PA professional ready to support senior government officials at Chief Director and Director level, apply without delay.

Don’t miss this opportunity — vacancies are filling fast. Apply today.

Job Overview

Detail	Information
Job Title	Personal Assistant
Number of Posts	X5
Department	Gauteng Department of Finance (Gauteng Treasury)
Job Type	Permanent
Salary	R338 106 per annum (plus benefits)
Location	Johannesburg, Gauteng
Application Status	Open – Accepting Applications Now

Please note: There are five posts across three separate directorates, each with its own reference number. A separate application must be submitted for each post you wish to be considered for, quoting the relevant reference number.

Available Posts

Directorate	Reference Number	Number of Posts
Chief Director: Municipal Accounting, Reporting & Asset Management and Local Government Financial Services	REFS/049846	2
Chief Director: Public Finance and Macro-Economic Analysis	REFS/049847	2
Director: Performance Audit Services	REFS/049848	1

A separate application must be submitted for each post, quoting the relevant reference number.

What Does a Personal Assistant Do?

The Personal Assistant within the Gauteng Treasury supports senior officials at Chief Director and Director level, providing high-quality secretarial, administrative, and office management support that enables these executives to function at their best. This is not a standard administrative role — it requires a seasoned professional who exercises independent judgement, maintains strict confidentiality, and takes full ownership of the executive support function.

In this role, you will manage the diary and meeting schedule of the senior manager, scrutinise incoming documents to determine what information or action is required, compare budget allocations and inform management of variances, and handle procurement of standard items for the unit. Critically, you will exercise discretion in deciding whether to accept, decline, or refer meeting requests based on your assessment of their importance and urgency — a responsibility that requires sound judgement and a thorough understanding of the manager’s priorities.

The ideal candidate holds a three-year tertiary qualification (NQF Level 6) in Secretarial Studies or an equivalent field, brings 3 to 5 years of office management experience, and has the communication skills, computer literacy, and professional presence to operate effectively at the senior executive level of a provincial government department.

Please note: A three-year tertiary qualification (NQF Level 6) as recognised by SAQA in Secretarial Studies or an equivalent qualification is an essential requirement for all five posts. Candidates who do not meet this educational requirement will not be shortlisted.

Key Responsibilities

Executive Diary & Meeting Management

• Manage the diary and scheduling of the senior manager, coordinating meetings, engagements, and official functions to ensure optimal use of the manager’s time.
• Utilise discretion to decide whether to accept, decline, or refer incoming requests for meetings with the senior manager, based on an informed assessment of the importance, urgency, and strategic relevance of each request.
• Scrutinise documents to determine the actions, information, and other documents required for upcoming meetings, ensuring the manager is fully briefed and prepared for every engagement.
• Arrange and coordinate meetings and events, including identifying venues, inviting participants, organising refreshments, and preparing schedules and documentation packs.
• Ensure the senior manager’s schedule is current, accurate, and efficiently structured to support the demands of a senior government executive function.

Budget Monitoring & Financial Support

• Compare the MTEF allocation with the requested budget for the unit and inform the manager of any changes, variances, or matters requiring attention.
• Support the manager in monitoring expenditure and budget utilisation within the unit, flagging anomalies or concerns for management action.
• Assist with budget-related documentation and correspondence, ensuring all financial administration activities within the office are handled accurately and in line with departmental procedures.
• Process and track procurement of standard items such as stationery and refreshments for the activities of the manager and the unit, in compliance with applicable supply chain management procedures.

Document Management & Correspondence

• Scrutinise all incoming documents and correspondence, determining what action, information, or supporting documentation is required and routing items appropriately.
• Draft routine correspondence, reports, and communications on behalf of the senior manager, ensuring all outputs are professionally written and accurately reflect the intended content.
• Maintain a well-organised filing system for the senior manager’s office, ensuring all documents are correctly classified, filed, and retrievable at any time.
• Receive, record, and distribute all incoming and outgoing documents, ensuring the flow of official correspondence through the office is tracked and accounted for.
• Ensure all documentation is handled with the level of confidentiality and discretion appropriate to a senior government executive office.

Procurement & Office Administration

• Handle the procurement of standard items including stationery and refreshments for the activities of the manager and the unit, following applicable government procurement procedures.
• Maintain accurate procurement records and ensure all purchasing activities are correctly documented and aligned with the unit’s budget allocation.
• Ensure the senior manager’s office is well-resourced and operationally ready at all times, proactively managing supplies and administrative requirements.
• Provide general office administration support including copying, faxing, and managing incoming and outgoing correspondence as required.

Policy Compliance & Continuous Learning

• Remain up to date with all prescripts, policies, and procedures applicable to the work terrain of the senior manager’s office to ensure efficient and effective support at all times.
• Study and apply relevant public service legislation, departmental policies, and standard operating procedures to ensure all administrative activities are conducted in full compliance.
• Proactively identify changes in applicable prescripts or procedures and advise the senior manager accordingly, ensuring the office remains current and compliant at all times.
• Contribute to a culture of continuous improvement in the administrative support function, suggesting process enhancements where appropriate.

Minimum Requirements

Educational Qualifications

• Matric / Grade 12 — minimum requirement.
• Three-year tertiary qualification (NQF Level 6) as recognised by SAQA in Secretarial Studies, Office Management, or an equivalent field — essential; candidates without this qualification will not be shortlisted.

Experience

• 3 to 5 years’ experience in office management or a similar role — essential.
• Demonstrated experience providing executive-level secretarial or PA support to a senior manager in a corporate or government environment.
• Prior experience in a provincial government or public sector environment will be a strong advantage.

Technical Skills

• Computer literacy — proficient in MS Office (Word, Excel, Outlook, PowerPoint) for correspondence, scheduling, reporting, and document management.
• Ability to scrutinise and analyse documents to identify required actions and supporting information.
• Budget monitoring and MTEF awareness — ability to compare budget allocations, identify variances, and communicate findings clearly to management.
• Competence in government procurement procedures for standard items and office consumables.

Knowledge Requirements

• Sound knowledge of prescripts, policies, and procedures applicable to a senior government executive support function.
• Understanding of public service administrative frameworks and the legislative environment governing a provincial government department.
• Awareness of MTEF (Medium-Term Expenditure Framework) budget processes as they apply to a government directorate.
• Familiarity with confidentiality requirements and information security standards applicable to a senior government office.

Skills & Competencies

• Language skills and communication ability — communicates professionally with people at different levels and from different backgrounds, in both written and spoken form.
• Good telephone etiquette — handles all calls to and from the senior manager’s office with professionalism and discretion.
• Interpersonal skills — builds effective relationships with internal and external stakeholders at all levels.
• Judgement and discretion — exercises sound, independent judgement in deciding how to manage the manager’s diary and meeting requests.
• Organisational and prioritisation skills — manages multiple competing demands efficiently and ensures the most important matters receive attention first.

Personal Attributes

• Highly organised and detail-oriented — manages complex schedules, documents, and administrative requirements without allowing anything to slip.
• Discreet and confidential — handles sensitive government information and executive-level communications with absolute professionalism.
• Proactive and self-managed — anticipates the manager’s needs and takes initiative without waiting to be directed.
• Calm under pressure — maintains quality and composure during demanding periods including budget cycles, audits, and executive engagements.
• Professional and presentable — represents the senior manager’s office with the appearance and conduct expected at the executive level of provincial government.

Core Values

Executive-Level Professionalism

A Personal Assistant at Chief Director or Director level within Gauteng Treasury operates at the interface between senior government leadership and the broader organisation. Every interaction — from managing a meeting request to drafting a letter or briefing the manager for an engagement — must reflect the highest standards of professionalism, accuracy, and public service conduct.

Discretion & Confidentiality

The Personal Assistant is exposed to budget information, policy deliberations, personnel matters, and senior-level strategic decisions. The ability to handle all of this with absolute discretion — never discussing confidential matters outside appropriate channels and always applying sound judgement about what information to share and with whom — is a fundamental requirement of the role and a cornerstone of the trust placed in this position.

Judgement & Initiative

What distinguishes an outstanding Personal Assistant from a competent one is the willingness and ability to exercise independent judgement. The Gauteng Treasury specifically lists the exercise of discretion in managing meeting requests as a key duty — a clear signal that this role requires a professional who thinks, assesses, and decides, rather than one who simply waits for instruction.

Budget Awareness & Commercial Mindset

Working within a finance and treasury environment, the Personal Assistant is expected to understand the basics of government budgeting — including the MTEF allocation process — and to support the manager in monitoring the unit’s financial position. A PA who brings genuine financial awareness to the role adds value that goes well beyond traditional secretarial support.

Continuous Compliance

Provincial government operates within a constantly evolving framework of legislation, prescripts, and departmental policies. The Personal Assistant is expected to stay current with all applicable frameworks and to ensure that the administrative activities of the manager’s office are always conducted in full compliance. Proactive compliance is what protects both the manager and the institution.

Career Growth Opportunities

Permanent government PA positions within Gauteng Treasury provide meaningful exposure to senior government leadership and a strong platform for public service career development:

• Personal Assistant → Senior Personal Assistant / Chief Personal Assistant
• Senior PA → Office Manager / Administration Manager
• Administration Manager → Assistant Director: Corporate Services
• Assistant Director → Deputy Director / Chief Director: Administration

Your career path is in your hands.

Frequently Asked Questions

Is a three-year tertiary qualification strictly required, or will a diploma short course be sufficient? A three-year tertiary qualification (NQF Level 6) as recognised by SAQA in Secretarial Studies or an equivalent field is an essential requirement for all five posts. Short courses, certificates below NQF Level 6, or qualifications not recognised by SAQA will not meet the minimum standard. Candidates must ensure their qualification meets this requirement before applying.

What experience is required and at what level? Candidates must have 3 to 5 years’ experience in office management or a similar role. This experience should ideally include providing secretarial or PA support to a manager, handling diary management, document control, correspondence drafting, and procurement. Experience in a government or public sector environment will be a strong advantage.

Which post should I apply for, and can I apply for more than one? There are five posts across three directorates. You may apply for more than one post, but you must submit a separate application for each post, clearly quoting the relevant reference number (REFS/049846, REFS/049847, or REFS/049848). Applications that do not quote the correct reference number for the intended directorate may not be correctly processed.

What is the salary and benefits package for these positions? All five posts are remunerated at R338 106 per annum plus benefits in terms of the applicable government salary scale. Benefits applicable to government employees — which may include medical aid, pension, and housing allowances — will apply in accordance with the relevant Public Service Regulations.

What does the MTEF budget comparison duty involve? The MTEF (Medium-Term Expenditure Framework) is the government’s multi-year budgeting framework. As part of this role, you will be required to compare the MTEF allocation for the unit with the budget requested and inform the manager of any changes or variances. This requires a basic understanding of government budget processes and the ability to communicate financial information clearly — not an accounting qualification, but a degree of financial literacy and attention to detail.

How do I apply and who do I contact for enquiries? For enquiries, contact Mr Teneko Bangelo by email at teneko.bangelo@gauteng.gov.za. Application submission details are not fully specified in the available post information — candidates are strongly advised to contact Mr Bangelo directly to confirm the correct application platform, required documentation, and any closing date before submitting.

How to Apply

Ready to advance your PA career within one of Gauteng’s leading provincial government departments? Applications are open now. Quote the relevant reference number in all correspondence.

For Chief Director: Municipal Accounting, Reporting & Asset Management and Local Government Financial Services, quote reference number REFS/049846.

For Chief Director: Public Finance and Macro-Economic Analysis, quote reference number REFS/049847.

For Director: Performance Audit Services, quote reference number REFS/049848.

📞 Mr Teneko Bangelo – Email: teneko.bangelo@gauteng.gov.za

A separate application must be submitted for each post you wish to be considered for, quoting the correct reference number.

Contact Mr Teneko Bangelo at teneko.bangelo@gauteng.gov.za to confirm the application portal, required documentation, and closing date before submitting your application.

Late applications will not be considered. Government vacancies close quickly — apply immediately.

Apply early — government vacancies close quickly.

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