Company: RecruitMyMom
Location: Remote (Work from Home), South Africa
Job Type: Independent Contract
Work Schedule: Part-time, 2–3 hours per day, flexible
Experience Level: Intermediate / Administrative Support
Industry: Health Care / Clinical Administration
Functional Area: Virtual Assistance / Office Administration / Client Coordination
Date Posted: 31 October 2025
Reference Number: ZR_15570_JOB
About RecruitMyMom
RecruitMyMom is South Africa’s trusted recruitment platform, connecting skilled professionals to flexible, part-time, and remote work opportunities nationwide. The platform is committed to supporting career growth while offering work-life balance through reputable organisations and meaningful roles.
This opportunity is with a busy Clinical Psychologist in Cape Town, seeking a detail-oriented Virtual Assistant to manage administrative, scheduling, and light marketing tasks. The role offers flexibility and remote work for professionals who are organised, discreet, and efficient.
Explore similar administrative and remote roles at Jobs and Career Opportunities South Africa.
Position Overview
The company is seeking a Remote Part-time Administrator to support daily operations, client coordination, and marketing initiatives. This role is ideal for a candidate with experience in medical or clinical administration, strong digital skills, and the ability to work independently while maintaining confidentiality.
The successful candidate will assist in diary management, client bookings, invoicing, and improving administrative processes to ensure smooth and efficient practice operations.
Key Responsibilities
1. Administrative Support & Office Coordination
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Manage the psychologist’s diary and coordinate client appointments efficiently.
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Handle email correspondence, bookings, and general office communications.
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Send invoices and maintain accurate administrative records.
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Refine and optimise existing administrative systems for efficiency.
2. Marketing & Digital Assistance
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Assist with light marketing tasks and digital media updates.
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Support occasional event coordination and outreach initiatives.
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Use Mailchimp and other digital tools for communications and campaigns (if applicable).
3. Client Service & Communication
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Maintain professional communication with clients and colleagues.
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Ensure high levels of discretion, confidentiality, and sensitivity in all interactions.
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Serve as the primary remote point of contact for administrative and scheduling queries.
Minimum Requirements
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Prior experience in a medical or clinical setting, such as doctor’s offices or practice management.
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Tech-savvy with proficiency in digital tools, booking systems, and email management.
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Strong attention to detail and critical thinking skills.
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Excellent written and verbal communication abilities.
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Ability to manage diary and calendar bookings accurately.
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Capable of sending invoices and handling routine administrative tasks.
Core Competencies
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Exceptional organisational and multitasking skills.
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High level of discretion and professionalism.
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Strong initiative and problem-solving ability.
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Reliability, accuracy, and attention to detail.
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Adaptable and able to work independently in a remote environment.
Why Join RecruitMyMom
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Flexible remote working opportunity, ideal for part-time engagement.
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Work with a reputable Clinical Psychologist, contributing to smooth practice operations.
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Opportunity to refine administrative processes and gain experience in health care administration.
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Supportive environment that values reliability, discretion, and professionalism.
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Competitive hourly rate of R200 – R220 per hour, depending on experience.
POPIA Compliance
All personal information submitted by applicants will be handled confidentially and in compliance with the Protection of Personal Information Act (POPIA). Applicant data will be used exclusively for recruitment purposes and stored securely.
How to Apply
Submit your CV via the official RecruitMyMom Careers Portal or apply directly through Jobs and Career Opportunities South Africa.
Application Guidelines:
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Highlight prior medical or clinical administrative experience.
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Demonstrate organisational skills, attention to detail, and ability to work independently.
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Only shortlisted candidates will be contacted for interviews.
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