Hiring Now | Office Admin Assistant – Highveld Mall | Emalahleni, Mpumalanga | Permanent Position Available

Broll Property Group, one of South Africa’s leading property management companies, is seeking a competent and professional Office Admin Assistant to join their Resilient Portfolio business unit within the Broll Property Management / Investor Services division, permanently based at Highveld Mall in Emalahleni, Mpumalanga. This is an entry-level permanent opportunity for an organised, people-oriented administrative professional with 2 to 3 years of secretarial experience who is ready to provide high-quality administrative and clerical support across a busy retail property management office. If you hold a Diploma in Administration, are proficient in MS Office, and take pride in accurate, timely, and professional administrative work, apply before the closing date.

Don’t miss this opportunity — vacancies are filling fast. Apply today.

Job Overview

Detail	Information
Job Title	Office Admin Assistant
Property	Highveld Mall, Emalahleni
Division	Broll Property Management / Investor Services
Business Unit	Resilient Portfolio
Job Type	Permanent
Experience Level	Entry Level
Industry	Retail – Property Management
Salary	Market Related
Location	Emalahleni, Mpumalanga
Posted Date	03 June 2026
Closing Date	09 June 2026
Application Status	Open – Accepting Applications Now

The closing date for this position is 09 June 2026. This deadline is critically close — submit your application without delay.

About the Role

Broll Property Group manages a diverse portfolio of commercial and retail assets on behalf of institutional investors across South Africa. Highveld Mall is a well-established retail property in Emalahleni, Mpumalanga, and the Office Admin Assistant is the administrative backbone of the on-site property management office — keeping records, managing communications, processing invoices, supporting FICA compliance, and ensuring the office runs efficiently and professionally every day.

In this permanent role, you will handle a broad range of administrative and clerical functions — from receiving and screening visitors and telephone calls to typing correspondence, maintaining files, preparing statistical reports, capturing FICA documentation, and controlling the office budget and inventory. You will be the first point of contact for visitors and callers, the custodian of accurate records and documentation, and the person who ensures management is always appropriately informed of office activities.

The ideal candidate holds a Diploma in Administration or equivalent, brings 2 to 3 years of secretarial experience, and is proficient in word processing and spreadsheet applications. This is a role for someone who is well organised, self-directed, and genuinely takes pride in producing accurate, professional administrative outputs in a retail property management environment.

Please note: This role includes responsibility for capturing and uploading FICA documentation for all tenants on the leases module. Candidates must be comfortable handling compliance-related administrative tasks with the accuracy and confidentiality they require.

Key Responsibilities

Administrative & Clerical Support

• Receive and screen all visitors and telephone calls, notifying staff members of arrivals, recording and relaying messages accurately, and conducting visitors to the appropriate offices.
• Type and assemble a variety of documents including memos, letters, reports, and other correspondence, ensuring all outputs are accurate, neatly presented, and completed promptly.
• File all correspondence, memos, records, and reports in an organised and accessible manner, maintaining a filing system that supports audit readiness and efficient retrieval at all times.
• Perform miscellaneous clerical and administrative tasks as required, providing flexible support to the property management office across all administrative functions.
• Ensure the work area is always clean, secure, and well maintained in accordance with Broll’s professional office standards.

Invoice Processing & Financial Administration

• Receive, review, and pay all invoices in accordance with the office’s approval and payment procedures, ensuring all payments are correctly processed and documented.
• Allocate expenditures accurately to the correct budget codes, maintaining a clear and current record of all office spending.
• Control the office budget and inventories, monitoring expenditure against approved limits and alerting management to any variances or concerns.
• Ensure all financial administration activities are handled in compliance with Broll’s established policies and procedures.

Records, Reports & Statistical Data

• Assemble, tabulate, calculate, and maintain reporting and statistical data on a regular and ad hoc basis, ensuring all data is accurate, current, and presented in the required format.
• Prepare documents and reports as required by management, supporting the property management team with accurate and timely administrative outputs.
• Capture FICA documentation for all tenants and upload FICA documents to the FICA tab on the Leases module, ensuring full compliance with Financial Intelligence Centre Act requirements for all tenants on the portfolio.
• Maintain all records and reports in a manner that supports regulatory compliance, audit readiness, and management reporting at all times.

Client, Vendor & Stakeholder Relations

• Resolve or appropriately refer questions, requests, complaints, and problems from clients, vendors, and other business professionals, ensuring every interaction is handled professionally and efficiently.
• Obtain and convey information as needed between the office, management, tenants, vendors, and external contacts.
• Promote goodwill and project a positive image of Broll Property Group in all interactions with clients, tenants, visitors, and external stakeholders.
• Maintain effective business relations with all outside professionals and service providers relevant to the Highveld Mall property management office.

Team Support & Management Communication

• Assist area staff as needed, providing administrative and clerical support across the property management team at Highveld Mall.
• Keep management informed of all area activities, significant issues, and administrative matters requiring attention.
• Perform and oversee specific projects and programmes as assigned by management, taking ownership of project administration and reporting.
• Assist, direct, and coordinate others where required, supporting the effective functioning of the office team.
• Complete special projects as assigned, applying project management skills to deliver outputs accurately and on time.

Minimum Requirements

Educational Qualifications

• Diploma in Administration or equivalent — minimum requirement.
• Some college or further education is preferred.
• Any additional qualification in office administration, secretarial studies, property management, or a related field will be advantageous.

Experience

• 2 to 3 years of secretarial experience — essential.
• Demonstrated experience in office administration, document management, invoice processing, and report preparation in a professional business environment.
• Prior experience in a retail, property, or real estate environment will be a strong advantage.

Technical Skills

• Proficiency in word processing and spreadsheet applications — essential; MS Word and MS Excel competence is required for document preparation and data management.
• Proficient typing skills — able to produce accurate, professionally formatted documents at a competent speed.
• Ability to capture and manage records on electronic systems, including leasing management platforms such as the FICA tab on the Leases module.
• Computer literacy across standard office applications for correspondence, filing, reporting, and budget tracking.

Knowledge Requirements

• Knowledge of word processing and spreadsheet applications — essential for all document preparation and data management functions.
• Basic understanding of financial administration, including invoice processing, expenditure allocation, and budget control.
• Familiarity with FICA (Financial Intelligence Centre Act) compliance requirements as they apply to tenant documentation is advantageous.
• Understanding of office administration procedures applicable to a professional property management environment.

Skills & Competencies

• Solid analytical, creative, and problem-solving abilities — able to identify issues, research solutions, and resolve or escalate matters effectively.
• Project management skills — able to plan, organise, and deliver assigned projects and administrative programmes to completion.
• Good interpersonal and public relations skills — engages professionally and courteously with visitors, clients, tenants, and colleagues at all levels.
• Well organised and self-directed — manages multiple concurrent administrative tasks efficiently without requiring constant oversight.
• Ability to assist, direct, and coordinate others where required in support of office operations.

Personal Attributes

• Accurate and detail-oriented — produces administrative outputs that are consistently correct, neat, and professionally presented.
• Professional and presentable — projects and maintains a positive image of Broll Property Group in all interactions and communications.
• Discreet and trustworthy — handles confidential financial, tenant, and business information with complete professionalism.
• Proactive and self-managed — anticipates administrative needs and takes initiative rather than waiting to be directed.
• Cooperative and team-oriented — willingly assists colleagues and management across a range of office functions.

Core Values

Professional Administration

In a property management office, administrative quality directly affects the professional image of the company. Every letter typed, every report prepared, every visitor received, and every invoice processed reflects on Broll’s reputation with tenants, clients, and vendors. The Office Admin Assistant at Highveld Mall is expected to maintain the highest standards of accuracy, presentation, and professionalism in everything they produce.

Compliance as a Responsibility

FICA compliance and financial record-keeping are not administrative technicalities — they are legal obligations that Broll Property Group takes seriously. The Office Admin Assistant is expected to approach FICA documentation, invoice processing, and budget control with the rigour and accuracy that compliance demands, ensuring the office’s records are always current, correctly captured, and audit-ready.

Client & Tenant Orientation

As the first point of contact for visitors and callers at the Highveld Mall property management office, the Office Admin Assistant shapes the first impression that clients, tenants, and vendors have of Broll’s on-site team. Courteous, professional, and efficient frontline interactions are not optional — they are a core performance expectation of this role.

Organised Independence

The Office Admin Assistant manages a broad range of concurrent responsibilities — from filing and correspondence to FICA capture, invoice payment, and project administration. The ability to prioritise, self-manage, and deliver consistently without constant direction is what makes this role effective. Broll values administrative professionals who take ownership of their responsibilities and manage them proactively.

Team Support & Collaboration

Property management offices function best when the administrative function actively supports and enables the broader team. The Office Admin Assistant who assists colleagues willingly, keeps management informed accurately, and coordinates project work efficiently is the one who makes the entire office operation more productive. Collaborative, team-oriented administration is a genuine competitive advantage.

Career Growth Opportunities

A permanent position within Broll Property Group’s Resilient Portfolio at Highveld Mall provides a stable foundation for a rewarding career in retail property administration:

• Office Admin Assistant → Senior Admin Assistant / Office Coordinator
• Office Coordinator → Property Administrator
• Property Administrator → Assistant Property Manager
• Assistant Property Manager → Property Manager / Portfolio Manager

Your career path is in your hands.

Frequently Asked Questions

What qualifications are required for this Office Admin Assistant role? The minimum requirement is a Diploma in Administration or an equivalent qualification. Some additional college or further education is preferred. Candidates with strong practical secretarial experience of 2 to 3 years who meet the typing, MS Office, and organisational requirements will also be well considered.

What does the FICA documentation responsibility involve? The Office Admin Assistant is required to capture FICA documentation for all tenants and upload the relevant documents to the FICA tab on the Leases module. This is a compliance function related to the Financial Intelligence Centre Act, which requires property managers to verify and maintain tenant identity and business registration records. Candidates do not need specialist FICA qualifications, but must be comfortable handling this administrative compliance task with accuracy and confidentiality.

Is this a permanent or contract position? This is a permanent position. Unlike some other Broll roles currently advertised in the Resilient Portfolio, this Office Admin Assistant post is a permanent appointment offering long-term job security at Highveld Mall in Emalahleni.

What computer skills are specifically required? Proficiency in MS Word and MS Excel is required as the role involves document preparation, correspondence typing, and statistical data management. General computer literacy including email and the ability to learn the leases management system used on-site are also essential.

What is the salary for this position? The salary is market related and will be discussed with shortlisted candidates during the interview process. Broll Property Group offers competitive remuneration for permanent administrative professionals within its managed retail property portfolio.

When does this vacancy close and how urgently should I apply? The closing date is 09 June 2026 — which is extremely soon given the post date of 03 June 2026. Candidates must submit their applications immediately to be considered. Late applications will not be accepted.

How to Apply

Ready to bring your administrative expertise to one of Mpumalanga’s prominent retail properties under the management of a leading South African property group? Applications are open now.

👉 Apply Online via the Broll Property Group Careers Portal

The closing date for this position is 09 June 2026. This deadline is critically close — submit your application without delay.

Should you not receive feedback within two weeks of the closing date, please consider your application unsuccessful.

Apply early — this vacancy closes on 09 June 2026.

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