Hiring Immediately | Finance Administrator & Personal Assistant | Family Office & Financial Services Sector | Cape Town (Remote with Local Context) | Independent Contract | R200 – R240 Per Hour | Premium Part-Time Work from Home Opportunity

RecruitMyMom has announced an exceptional independent contract opening for an organized, highly discerning Finance Administrator / Personal Assistant to provide critical daily support within a high-profile family office environment. This specialized, part-time remote position requires a committed allocation of 2 to 3 hours of dedicated support per day, offering an elite level of micro-flexibility for a seasoned financial administration professional who is permanently based in Cape Town. Operating directly at the intersection of private estate management and corporate financial oversight, the successful candidate will act as a foundational support pillar, balancing precise bookkeeping coordination with attentive personal, diary, and household administration. With an attractive hourly remuneration structure ranging from R200 to R240 per hour, this contract is ideal for an autonomous corporate professional seeking long-term flexibility—apply today to secure your placement.

Job Specification Overview

Job Specification Element	Position Details
Job Title	Finance Administrator / Personal Assistant
Reference Number / Job ID	ZR_16981_JOB
Recruitment Partner	RecruitMyMom
Industry Sector	Financial Services / Private Family Office / Wealth Management
Job Type / Contract Framework	Independent Contract
Hours of Work	Part-time (2 to 3 Hours Per Day, High Flexibility)
Workplace Type	Remote (Work from Home with localized Cape Town context)
Remuneration Term	R200 – R240 Per Hour (Dependent on experience)
Date Opened	11 June 2026
Geographic Prerequisite	Must reside permanently in Cape Town, Western Cape

Job Context & Family Office Operational Framework

Operating within a family office or supporting a High-Net-Worth Individual (HNWI) requires an administrative professional who understands that private wealth preservation and smooth lifestyle logistics go hand in hand. Unlike traditional corporate structures where roles are rigidly siloed, a family office assistant must be multi-talented. This dual-focused role demands an expert who can seamlessly pivot from reviewing complex, cloud-based ledger entries on Xero to organizing high-level corporate travel itineraries or coordinating localized maintenance teams for luxury estate properties.

Even though this position is primarily configured as a remote, work-from-home contract, the candidate must be permanently based in Cape Town. Local residency is a non-negotiable prerequisite because the role demands deep, contextual knowledge of Western Cape municipal structures, localized domestic utility frameworks, and established premium service providers. Furthermore, occasional face-to-face handovers, physical document signings, or localized estate check-ins may be required by the Principal, making complete geographic proximity essential to the everyday operational flow.

Confidentiality and Integrity Mandate: Given the direct exposure to sensitive investment accounts, confidential tax documentation, private correspondence, and estate-level capital allocations, the incumbent must maintain an impeccable ethical posture. Absolute professional discretion and a strict adherence to data privacy protocols are mandatory attributes for this placement.

Key Duties and Responsibilities

1. Advanced Financial Administration & Ledger Management

• Maintain clean, audit-ready financial records and digital ledgers for the private estate and family trust structures.

• Execute regular transaction categorizations and accurate monthly banking, credit card, and investment portal reconciliations to secure absolute financial clarity.

• Monitor operational expense profiles against family office budgets, flagging variances or unauthorized charges proactively to the Principal.

2. Seamless Accounting Coordination & Tax Preparation

• Act as the authoritative primary liaison between the internal family office structure and external corporate accountants, auditors, or SARS tax practitioners.

• Collect, compile, index, and prepare comprehensive financial documentation, source invoices, receipts, and asset tracking sheets for formal financial year-end or VAT submission cycles.

• Track accounts payable and receivable pipelines, ensuring domestic payroll records, professional service retainers, and private vendor invoices are processed accurately and on schedule.

3. Executive Personal Assistance & Schedule Diagnostic

• Oversee the Principal’s complex daily personal and professional calendars, managing meeting invitations, preventing scheduling conflicts, and prioritizing critical appointments.

• Monitor incoming email correspondence, drafting polite, corporate-grade responses and managing follow-up actions independently.

• Coordinate multi-leg national and international travel logistics, securing flights, luxury accommodation, ground transit, private transfers, visas, and detailed travel itineraries.

4. Household Logistics & Private Estate Coordination

• Supervise the smooth continuous operation of the Principal’s residential and investment properties across Cape Town.

• Coordinate, schedule, and oversee specialized domestic service providers, private contractors, security personnel, and maintenance teams.

• Manage localized utility accounts, municipal property rates, home insurance policy renewals, and ad-hoc household procurement requests efficiently.

Minimum Requirements & Ideal Candidate Profile

Experience Parameters & Industry Background

• A minimum of 5+ years of continuous, referenceable experience working within a finance-related administration, executive personal assistant, or senior bookkeeping capacity.

• Proven history of operating successfully within an intense investment house, private wealth firm, family office, or directly supporting HNWIs/C-suite corporate executives.

• Prior professional exposure to the financial services or investment sector is highly preferred, giving the candidate an innate familiarity with financial terminology and wealth portfolios.

Academic Background & Formal Accreditations

• Must possess a recognized, valid Certification or Diploma in Business Administration, Bookkeeping, Financial Management, or a closely adjacent commercial discipline.

• An advanced NQF-aligned qualification or official certification within the Xero cloud accounting ecosystem will be viewed as highly advantageous.

Mandatory Software Competencies

• Xero: Strong functional literacy to perform ledger allocations, expense tracking, and reporting independently.

• Microsoft 365 Suite: Advanced practical command of Excel for financial data profiling, along with Word, Outlook, and SharePoint for centralized cloud filing.

• Google Workspace: Total comfort navigating Google Docs, Sheets, and shared calendars to ensure fluid communication with the Principal.

Benefits & Work-Life Integration

• Exceptional Micro-Flexibility: Highly adaptable part-time hours (2 to 3 hours daily) that allow professionals to maintain an elite corporate footprint while balancing parental duties, personal projects, or advanced studies.

• Premium Compensation Structure: A highly competitive hourly rate of R200 to R240 per hour, paid out reliably based on recorded tracking metrics.

• Work From Home Independence: Complete remote autonomy from your Cape Town home office, eliminating daily highway commuting and reducing workplace fatigue.

• Direct Strategic Access: High-yield exposure to the investment, wealth management, and private corporate operations of a structured family estate.

How to Apply

To register your interest for this premium independent contract vacancy (Reference Number: ZR_16981_JOB), please organize your professional digital submission application immediately. Your file packet must contain an updated CV documenting your 5-year assistant or bookkeeping track record, certified copies of your administration/finance diplomas, reference letters from previous executive-level employers or high-net-worth Principals, and a brief introductory cover letter confirming your permanent residential location within Cape Town.

👉 Apply Online via Corporate Recruitment Portal: Go to RecruitMyMom Job Application Gateway

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Post last updated: June 2026 | Keywords: Finance Administrator Jobs Cape Town, Personal Assistant Remote Work South Africa, RecruitMyMom Vacancies 2026, Family Office Bookkeeper Western Cape, Part-time Remote Jobs, Xero Accounting Admin Hourly Rate, High Net Worth Individual Assistant, Estate Management Careers Cape Town, Independent Contract Financial Assistant.