Hiring Now | Executive & Personal Assistant to Founder & CEO | Multi-Location US Health & Wellness Portfolio | Remote (US Pacific Time Zone Alignment) | Permanent Full-Time EA / Chief-of-Staff Vacancy
A fast-scaling portfolio of U.S.-based health, fitness, and wellness enterprises—including multi-location fitness hubs expanding across major American markets—is seeking a highly proactive, AI-fluent, and organized Executive & Personal Assistant to the Founder & CEO.
This newly created, 100% remote full-time position requires 3+ years of executive support experience, near-native English communication, and hands-on AI and no-code automation fluency. Operating on U.S. Pacific Standard Time (PST alignment), the successful candidate will serve as the founder’s chief operational right hand, managing executive priorities, cross-functional projects, personal life logistics, and AI-enabled operating systems.
Submit your application online through the recruitment portal today.
Executive & Personal Assistant Remote Job Overview
| Detail | Information |
| Job Title | Executive & Personal Assistant to Founder & CEO |
| Company | US Health, Fitness & Wellness Enterprise Portfolio |
| Work Level | Senior Executive Support / Chief of Staff Liaison |
| Industry | Health & Wellness, Fitness Franchises & Private Equity |
| Employment Type | Permanent Full-Time (40 Hours/Week) |
| Location | 100% Remote (Global Search with Strong US PST Overlap) |
| Posting Date | 01 October 2026 |
| Closing Date | Open / As Advertised |
| Compensation | Competitive Monthly USD (Commensurate with Experience) |
| Reporting Line | Directly Reports to the Founder & CEO |
About the Role
This role combines executive management, personal assistance, project coordination, and AI-driven systems architecture into a single strategic role. The Founder leads multiple health and wellness companies hands-on and needs a trusted partner to reduce operational noise, streamline communication, and drive delegated outcomes through to completion.
Rather than performing every task yourself, your primary objective is to act as an operational lever—activating existing team leads, partners, vendors, and automated workflows to resolve bottlenecks and close project loops without requiring the Founder’s constant involvement.
Key Performance Areas & Primary Responsibilities
Executive Support & Priority Management
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Manage and protect the Founder’s inbox and calendar, prioritizing critical items and filtering out non-essential operational noise.
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Organize multi-business priorities, prepare executive meeting briefs, track action items, and enforce project commitments across leadership teams.
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Consolidate complex operational data so the Founder can make rapid, informed decisions without searching for underlying information.
Cross-Functional Project Coordination
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Serve as a trusted liaison between internal executives, branch managers, legal advisors, external vendors, and investment partners.
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Map operational workflows across portfolio companies, assigning clear owners, action items, and firm completion deadlines.
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Identify stalled initiatives, remove logistical obstacles, and escalate issues to the Founder only when executive decision-making is strictly required.
Personal & Life Administration
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Coordinate personal travel itineraries, local transportation, appointments, reservations, and domestic logistics.
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Manage personal administration, property maintenance contacts, service vendor renewals, and remote personal errands.
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Bring the same level of discretion, precision, and follow-through to the Founder’s personal life as applied to his commercial enterprises.
AI, Automation & Operating Systems
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Build and maintain the Founder’s AI operating system using ChatGPT, Claude, custom GPTs, AI agents, and knowledge bases.
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Design no-code/low-code automations to reduce manual administrative tasks across calendar, inbox, and CRM platforms.
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Capture recurring decision frameworks and communication styles to turn routine tasks into scalable, documented Standard Operating Procedures (SOPs).
Minimum Requirements – Remote Executive Assistant
Qualifications & Experience
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3+ years of experience supporting a founder, CEO, or senior corporate executive as an EA, Personal Assistant, or Executive Business Partner (Essential).
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Near-native written and spoken English communication skills (Essential).
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Demonstrated fluency with AI tools and workflow automation beyond basic prompting (must be prepared to demonstrate custom workflows or systems built) (Essential).
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Full-time dedicated availability (40 hours/week) with strong operational overlap during U.S. Pacific Standard Time (PST) business hours (Essential).
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Typing speed of at least 40+ WPM with 95%+ accuracy.
Preferred Experience
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Previous exposure supporting entrepreneurs managing multiple entities or multi-location retail/fitness businesses.
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Background in health, fitness, medical practice, private equity, or real estate sectors.
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Hands-on experience with CRM tools, lead management systems, light bookkeeping, or social media brand coordination.
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Proven track record of long tenure with previous employers.
Ideal Candidate Profile
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High Ownership & Low Ego: Willing to handle light administrative tasks while capable of executing high-level project management.
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Systems-Minded: Instinctively looks for ways to automate, delegate, systemize, or eliminate repetitive work.
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A Reliable Closer: Views a task as complete only when the final business outcome is achieved.
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Discreet & Trustworthy: Maintains confidentiality regarding sensitive commercial and personal affairs.
Frequently Asked Questions – Remote US EA Jobs
Is this position fully remote?
Yes. This is a 100% full-time remote role, provided you can align with U.S. Pacific Time (PST) business hours.
How is the salary paid?
Compensation is paid monthly in U.S. Dollars (USD), structured competitively based on candidate experience and technical capabilities.
Is AI capability mandatory for this role?
Yes. AI and automation fluency (building custom GPTs, automations, and AI workflows) is a core requirement of this role.
How to Apply for This Executive Assistant Job
Take the next step in your executive career with a leading U.S. health and wellness portfolio. Apply online today.
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Official Source Link: US Wellness Group Careers Portal
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Job Title: Executive & Personal Assistant to Founder & CEO.
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Ensure your CV clearly highlights your EA track record, AI tools proficiency, and time zone availability.
Apply early to secure your spot in the selection process!
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Post last updated: 01 October 2026 | Keywords: Executive Assistant to Founder remote jobs 2026, US company executive assistant USD, remote chief of staff health wellness, AI automated EA jobs PST, work from home executive personal assistant 2026
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