Hiring Now | Contract Administrator: Forwarding | Centurion, Gauteng | Permanent Position Available

AFGRI Group, one of South Africa’s foremost agricultural services companies, is seeking a precise, driven, and experienced Contract Administrator: Forwarding to join their team in Centurion, Gauteng. This is a permanent opportunity for a detail-obsessed administrative professional with solid contract administration experience in the agricultural environment, who is ready to take ownership of a complex, high-volume reconciliation and contract capture function within AFGRI’s grain forwarding operations. If you thrive in a fast-paced, accuracy-critical environment and have a working knowledge of the agricultural grain sector, this role is for you.

Don’t miss this opportunity — vacancies are filling fast. Apply today.

Job Overview

Detail	Information
Job Title	Contract Administrator: Forwarding
Reference Number	AO-2365
Department / Industry	Agricultural Logistics & Grain Forwarding
Job Type	Permanent
Work Level	Skilled
Salary	Market Related
Location	Centurion, Gauteng
Closing Date	29 May 2026
EE Position	Yes
Application Status	Open – Accepting Applications Now

The filling of this position will be aligned with AFGRI’s Employment Equity Policy. Preference will be given to suitably qualified candidates from designated groups.

Applicants are required to read AFGRI’s HR Processing Notice in compliance with the Protection of Personal Information Act, 4 of 2013 (POPIA), available at https://www.agh.co.za before applying.

About the Role

AFGRI’s grain forwarding function sits at the intersection of trading, logistics, and financial administration — a high-stakes environment where the accurate and timely capture of load data directly determines whether clients are invoiced correctly and transport vendors are paid on time. The Contract Administrator: Forwarding is the operational backbone of this process, responsible for reconciling and capturing loads onto the Agris system for invoicing and vendor payment, managing contract delivery movements, and ensuring that every tonne delivered is accounted for with precision.

This role demands a candidate who is exceptionally accurate, methodical, and accountable — someone who understands that an uncaptured load, an unreconciled delivery, or a missed anomaly report has real financial consequences for the business and its clients. You will work closely with Traders, Logistics Operators, and Admin Assistants to plan deliveries, resolve queries, manage third-party silo transactions, and maintain contract integrity across a busy forwarding operation.

The ideal candidate brings 2 to 5 years of contract administration experience in the agricultural environment, a sound knowledge of the agricultural grain sector, and ideally some familiarity with the Agris system. Candidates must be results-oriented, stress-resilient, and capable of driving tasks through to full resolution without losing accuracy under pressure.

Please note: Accuracy and attention to detail are described as a highly critical and essential strength for this role. Candidates who do not demonstrate exceptional precision in administrative and reconciliation work are unlikely to succeed in this environment. Knowledge of the agricultural grain sector is also required.

Key Responsibilities

Contract Monitoring & Delivery Tracking

• Monitor contract delivery movements on an ongoing basis using the Daily Open Orders Report and Ticket Report, ensuring all deliveries are tracked accurately and timeously.
• Liaise with Traders and Logistics Operators to plan upcoming monthly and ad hoc deliveries, ensuring contract requirements are understood and execution is coordinated in advance.
• Prepare Agris contracts via Deal Sheet for intercompany (IC) contracts in time for the relevant delivery date, and issue instructions and orders to the Logistics Operator in sufficient time for on-time execution.
• Extend contract delivery end dates at month end where applicable, ensuring no contracts lapse due to administrative oversight.
• Monitor Agris system integrations to ensure data flows are functioning correctly and flag any integration issues to the relevant manager promptly.

Load Capture & Reconciliation

• Manually capture tonnages ordered and delivered to non-AFGRI silos for third-party transactions, ensuring all data is entered accurately and completely.
• Reconcile all deliveries between loading and off-loading locations, capturing destination tonnages and matching loads in shipment to facilitate accurate and timely invoicing.
• Capture tonnages on contracts delivered on a Direct Delivery basis and match purchases and sales in accordance with contract terms.
• Ensure all loads are captured timeously so that Admin Assistants can process transport tickets and vouchers to SAP for payment within agreed terms.
• Maintain accurate transport Shipper IDs and freight rates in Agris to minimise queries, payment stoppages, and reconciliation discrepancies.

Contract Balancing & Close-Off

• Balance and close off Sales contracts in Agris once all deliveries have been reconciled and confirmed, ensuring the system accurately reflects contract status at all times.
• Reconcile and close off IC contracts in accordance with AFGRI’s intercompany contract management procedures.
• Ensure all contract close-off activities are completed within the required timeframes and that no open contracts remain unresolved beyond their delivery end dates without appropriate action.

Anomaly Reporting & Claims Management

• Report anomalies, deviations, and non-deliveries on contracts to the relevant manager without delay, providing clear and accurate detail to support timely resolution.
• Report stock differences — both tonnage and grade variances — and initiate claims from either the Transporter or Silo Operator where discrepancies are identified.
• Follow up and resolve queries on invoiced loads within a 2-working-day turnaround, ensuring client and vendor queries are closed efficiently and accurately.
• Assist Admin Assistants in resolving transport queries, providing guidance and support to ensure accurate and timely processing.
• Provide necessary documentation to the manager when clients are handed over for non-payment, ensuring all relevant records are complete and accurately maintained.

Stakeholder Liaison & Communication

• Maintain effective working relationships with Traders, Logistics Operators, Admin Assistants, and other internal stakeholders to ensure seamless contract administration and delivery execution.
• Communicate load status updates, anomalies, and query resolutions clearly and professionally to all relevant parties within required timeframes.
• Engage proactively with transport vendors and silo operators to resolve discrepancies, confirm delivery data, and facilitate claims processes where required.
• Support the broader forwarding team in achieving accurate, compliant, and timely contract administration outcomes across the full portfolio of grain contracts.

Minimum Requirements

Educational Qualifications

• Grade 12 / Matric — minimum requirement.
• Any additional qualification in administration, logistics, supply chain, or agricultural management will be advantageous.

Experience

• 2 to 5 years’ contract administration experience in the agricultural environment — essential.
• Demonstrated experience in load reconciliation, contract capture, or logistics administration within a grain, commodity, or agri-logistics environment.
• Prior exposure to third-party silo transactions, direct delivery contracts, or intercompany contract management will be a strong advantage.

Technical Skills

• Computer literacy — proficient in MS Office, particularly Excel, for reconciliations, reporting, and data management.
• Understanding of the Agris system — advantageous; candidates with Agris experience will be given preference during shortlisting.
• Ability to capture and reconcile large volumes of transactional data accurately and efficiently.
• Familiarity with SAP or similar ERP systems for transport ticket and voucher processing will be beneficial.

Knowledge Requirements

• Knowledge of the agricultural grain sector — including an understanding of grain trading, forwarding, silo operations, and transport logistics.
• Understanding of contract delivery processes, including direct delivery, third-party silo, and intercompany contract structures.
• Awareness of invoicing and vendor payment processes within a grain forwarding or commodity logistics environment.
• Familiarity with freight rate structures and Shipper ID management in an Agris or similar system context will be advantageous.

Skills & Competencies

• Exceptional accuracy and attention to detail — described in the role as a highly critical and essential strength; non-negotiable.
• Strong verbal and written communication skills for effective liaison with traders, logistics operators, vendors, and management.
• Results-oriented and accountable — drives tasks through to full completion and resolution without leaving loose ends.
• Assertive — able to follow up firmly and professionally with internal and external parties to obtain the information or action required.
• Ability to learn quickly and adapt to new systems, processes, and operational demands through on-the-job training.

Personal Attributes

• Stress-resilient — manages pressure effectively in a high-volume, deadline-driven environment without compromising accuracy.
• Highly organised and methodical — approaches reconciliation and contract management with a structured, systematic mindset.
• Team player — works collaboratively with Admin Assistants, Traders, and Logistics Operators to achieve shared administrative outcomes.
• Flexible and adaptable — responds effectively to changing priorities, ad hoc delivery requirements, and month-end pressures.
• Accountable — takes full ownership of the accuracy and completeness of all work produced, including documentation, captures, and reports.

This is a designated EE position. AFGRI actively encourages applications from suitably qualified candidates from previously disadvantaged groups in accordance with its Employment Equity Policy.

Core Values

Precision as a Non-Negotiable

In grain forwarding contract administration, inaccuracy is not a minor inconvenience — it is a financial risk. A mismatched load, an uncaptured tonnage, or an unreconciled delivery can result in incorrect invoicing, late vendor payments, and damage to client and transporter relationships. AFGRI expects its Contract Administrator to treat accuracy as a professional standard that is never compromised, regardless of workload or time pressure.

Accountability & Ownership

This role operates at the centre of a complex web of contracts, deliveries, and financial transactions. The Contract Administrator is expected to take full personal ownership of every task within their scope — following up on outstanding items proactively, resolving queries within committed timeframes, and never leaving a reconciliation incomplete or an anomaly unreported. Accountability here means seeing every task through to a clean, documented conclusion.

Agricultural Knowledge & Commercial Awareness

Understanding the agricultural grain sector — how grain moves from farm to silo to buyer, how contracts work, and what drives the complexity of forwarding operations — is not background knowledge for this role; it is functional knowledge that shapes every decision made. AFGRI expects its Contract Administrator to bring genuine sector insight to the work, enabling more effective liaison with traders, logistics operators, and vendors.

Composure Under Pressure

Month-end close-offs, high-volume delivery periods, and time-sensitive query resolutions create real pressure in this environment. The most effective Contract Administrators are those who manage their emotions professionally, prioritise intelligently, and maintain the accuracy and quality of their work even when the volume is at its peak. Stress management is not a soft skill here — it is an operational requirement.

Collaborative Professionalism

The Contract Administrator does not work in isolation — the role requires constant, productive engagement with traders, logistics operators, admin assistants, transporters, and silo operators. Building and maintaining effective working relationships, communicating clearly and assertively, and supporting colleagues to resolve queries efficiently is as important to success in this role as technical competence.

Career Growth Opportunities

AFGRI Group supports the development of skilled administrative professionals within its grain trading and logistics operations:

• Contract Administrator → Senior Contract Administrator
• Senior Contract Administrator → Contracts Supervisor / Forwarding Team Leader
• Forwarding Team Leader → Forwarding Manager / Logistics Administration Manager
• Logistics Administration Manager → Operations Manager / Divisional Director

Your career path is in your hands.

Frequently Asked Questions

What agricultural experience is specifically required for this Contract Administrator role? The role requires 2 to 5 years’ contract administration experience in the agricultural environment. This is not a generic administration role — candidates must have worked within the agricultural sector, specifically in a grain, commodity, or agri-logistics context. Experience with load reconciliation, contract capture, silo transactions, or grain forwarding will be given strong preference during shortlisting.

Is knowledge of the Agris system required to apply? An understanding of the Agris system is listed as advantageous, meaning candidates with Agris experience will be preferred but those without it will not be automatically excluded if they meet all other requirements strongly. The role does involve intensive daily use of Agris for contract preparation, load capture, reconciliation, and system monitoring, so the ability to learn the system quickly is essential.

How critical is accuracy in this role compared to other competencies? The original job specification explicitly describes accuracy and attention to detail as a highly critical and essential strength — ranking it above all other behavioural competencies. This is a high-volume reconciliation and contract capture environment where errors have direct financial consequences. Candidates who do not demonstrate exceptional precision in administrative and data-intensive work should not apply for this position.

What is the salary for this Contract Administrator position? The salary is market related and will be discussed with shortlisted candidates during the interview process. AFGRI offers competitive remuneration for skilled contract administration professionals within its grain and logistics operations.

Is this an Employment Equity position? Yes. This is a designated EE position and the appointment will be made in alignment with AFGRI’s Employment Equity Policy. Suitably qualified candidates from previously disadvantaged groups are encouraged to apply.

When does this vacancy close, and how will I know if my application was successful? The closing date is 29 May 2026 — which is approaching soon. Candidates are strongly encouraged to apply immediately. Correspondence will be limited to shortlisted candidates only. Applicants who have not received feedback within 30 days of the closing date may consider their applications unsuccessful.

How to Apply

Ready to bring your contract administration expertise to one of South Africa’s leading agricultural groups? Applications are open now. Quote reference number AO-2365 in all correspondence.

👉 Apply Online via the AFGRI Group Careers Portal

Please read AFGRI’s HR Processing Notice at https://www.agh.co.za before submitting your application, in compliance with POPIA requirements.

Only shortlisted candidates will be contacted. Applicants who have not received feedback within 30 days of the closing date (29 May 2026) may consider their applications unsuccessful.

This position will be filled in accordance with AFGRI’s Employment Equity Policy.

Apply early — this vacancy closes on 29 May 2026.

Explore More Jobs

👉 Browse All Contract Administration & Logistics Jobs in Gauteng 2026 👉 Agricultural Admin & Forwarding Jobs in Centurion 2026 👉 AFGRI Group Careers – Current Vacancies 👉 Grain & Commodity Administration Jobs in South Africa 2026 👉 Permanent Administration Jobs in Gauteng – Apply Now

Post last updated: 2026 | Keywords: contract administrator jobs 2026, AFGRI Group vacancies Centurion, agricultural contract administration jobs Gauteng, grain forwarding administrator South Africa, Agris system jobs 2026, logistics contract admin Centurion, AFGRI careers Centurion 2026, grain sector administration jobs, EE contract administrator position Gauteng, agricultural logistics jobs South Africa 2026, permanent admin jobs Centurion, forwarding contract administrator vacancy