Hiring Now | Senior Executive Assistant | Remote (South Africa / LATAM) | Full-Time

An established international firm in the accounting sector is actively recruiting a strategic, highly organized Senior Executive Assistant to partner directly with their CEO. In this full-time remote role aligned with US business hours, you will manage executive priorities, streamline corporate communications, drive operational accountability, and support key business initiatives. Don’t miss this opportunity to advance your career as a trusted partner to an ambitious CEO — apply today.

Field	Details
Job Title	Senior Executive Assistant
Job Reference ID	62636502871
Position Type	Full-Time Independent Contractor (40 hours/week)
Work Location	Fully Remote (South Africa or Latin America)
Primary Industry	Accounting & Professional Services
Schedule / Time Zone	Aligned with US Business Hours (EST for SA / CST or PST for LATAM)
Job Functional Area	Executive Support, Operations & Administrative Leadership
Application Status	Open – Accepting Applications Now

About the Role

The Senior Executive Assistant serves as a high-impact administrative partner to the Chief Executive Officer, taking complete ownership of day-to-day executive organization, inbox management, meeting logistics, and operational project tracking. Working in a fast-paced accounting firm environment, you will bridge communication across leadership teams, track strategic action items, maintain Standard Operating Procedures (SOPs), and leverage modern AI tools to maximize leadership productivity.

This position demands a proactive executive assistant with exceptional English communication skills, sharp business judgment, absolute discretion with confidential data, and hands-on experience using Google Workspace, HubSpot, Karbon, or Ninety.io.

Important Operational Requirements: Candidates must have 3+ years of experience supporting a CEO, founder, or senior executive. Proven expertise using Google Workspace, CRM or project management tools (e.g., HubSpot, Karbon, Ninety.io), and AI productivity tools (such as ChatGPT) is required. The ability to work full-time (40 hours/week) aligned with US business hours is mandatory.

Executive Calendar & Inbox Leadership

• Own and proactively optimize the CEO’s master calendar, scheduling, and high-level meeting logistics across time zones.

• Organize corporate inboxes, prioritize incoming messages, screen inquiries, and draft polished, professional correspondence.

• Prepare comprehensive meeting agendas, record detailed meeting notes, track action items, and ensure timeous follow-up on critical deliverables.

Operational & Project Support

• Coordinate executive leadership meetings, maintaining central documentation, company systems, and updated Standard Operating Procedures (SOPs).

• Assist with cross-functional projects across sales, marketing, human resources, and business operations.

• Support administrative recruiting workflows, including scheduling candidate interviews and publishing approved job posts.

• Maintain organized digital databases and management records using Google Workspace, HubSpot, Karbon, and Ninety.io.

• Utilize AI tools (such as ChatGPT) responsibly to automate tasks, improve writing, and streamline operational productivity.

Educational & Background Experience

• 3+ years of direct experience supporting C-suite executives, business founders, or senior enterprise leaders.

• Strong background working within professional services, accounting, or corporate operations environments.

• Proven track record working independently within fully remote international organizations.

Software & Technical Competencies

• Expertise in Google Workspace (Gmail, Google Calendar, Docs, Sheets, Drive).

• Practical experience using CRM, accounting workflow, or management tools like Karbon, HubSpot, and Ninety.io.

• Command of modern AI tools (e.g., ChatGPT) to enhance daily administrative output.

• Exceptional written and spoken English communication skills.

Core Attributes

• Superior organizational, scheduling, and project tracking capabilities.

• Proactive mindset with sound decision-making abilities and meticulous attention to detail.

• Uncompromising integrity and professionalism when handling sensitive, confidential corporate information.

Work Schedule Alignment: South Africa-based candidates will work aligned with US Eastern Standard Time (EST) business hours, while LATAM-based candidates will align with CST or PST.

Executive Operational Alignment

We maximize leadership impact by absorbing operational clutter, managing daily priorities, and guarding executive time.

Systemized Accountability

We drive task execution by implementing clear SOPs, organized record-keeping, and diligent deliverable tracking.

Modern Administrative Innovation

We integrate cutting-edge software and AI tools to deliver fast, efficient, and precise executive support.

Seamless Cross-Border Collaboration

We foster high-trust, synchronized teamwork across global time zones and remote corporate functions.

Partnering with an ambitious CEO in this Senior Executive Assistant position opens key long-term leadership progression routes in operations and management:

• Senior Executive Assistant

• Chief of Staff

• Director of Operations

• Head of Corporate Administration

Your administrative mastery, strategic insight, and dedication to executive efficiency will accelerate your professional trajectory within international accounting and business platforms.

What is the required schedule for South African applicants?

South Africa-based candidates work a full-time 40-hour week aligned with US Eastern Standard Time (EST) business hours.

What minimum level of executive support experience is required?

A minimum of 3 years of direct experience supporting a CEO, founder, or senior executive is required.

Which software tools are referenced for this post?

Applicants should be skilled in Google Workspace, AI tools like ChatGPT, and platforms such as HubSpot, Karbon, or Ninety.io.

Is this post a full-time remote contract?

Yes, this is a full-time (40 hours/week) independent contractor position operating 100% remotely.

To apply for the Senior Executive Assistant position (Ref: 62636502871), compile your detailed CV highlighting your C-suite support background, software proficiencies, and executive references for online submission.

👉 Apply Online via the Official Recruitment Portal

Important Application Notice: Ensure your experience supporting C-level executives, working US business hours, and using tools like Google Workspace, Karbon, or ChatGPT are explicitly detailed on your CV.

Apply early — this remote C-suite executive assistant post is actively accepting applications.

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Post last updated: 2026 | Keywords: Senior Executive Assistant remote jobs 2026, CEO executive assistant remote, US hours remote EA jobs South Africa, Karbon HubSpot executive assistant, remote accounting firm EA vacancies, 62636502871 executive assistant