Hiring Now | Executive Assistant (Accounting, Tax & Workflow Administration) | Remote Independent Contractor | Global Priority (South Africa, Philippines & LATAM)

An expanding international accounting and professional services firm is recruiting a dedicated, tech-savvy Executive Assistant. Operating under Job ID 20334, this full-time remote independent contracting position is open to global talent, with priority consideration given to candidates located in South Africa, the Philippines, and LATAM. Working in direct alignment with US East Coast business hours (9:00 AM – 5:00 PM EST, Monday through Friday), the successful candidate will provide comprehensive administrative support to a busy accounting and tax team. Offering a monthly remuneration package ranging from $1,000 to $2,500 USD, this role provides a high-level opportunity to manage client communications, handle financial data entry, organize digital documentation in Canopy and Google Drive, and implement social media templates using Canva. If you bring strong organizational precision, hands-on experience with financial administration platforms, and proactive problem-solving skills, apply today to secure this top-tier virtual position.

Job Overview

Field	Detail
Job Title	Executive Assistant (Remote)
Job Opening ID	ID 20334 / 43835640334
Hiring Company	Global Accounting & Tax Services Firm
Industry	Accounting / Financial Services / Administrative Operations
Job Type	Full-Time Independent Contractor
Location Type	100% Remote (Priority: South Africa, Philippines, LATAM)
Working Hours	9:00 AM – 5:00 PM EST (Monday – Friday)
Salary Range	$1,000 – $2,500 USD per month (Commensurate with experience)
Contract Type	Independent Contractor
Date Posted	22 July 2026
Application Status	Open – Accepting Applications Now

About the Role

The hiring organization is a reputable professional services firm providing specialized accounting, financial advisory, and tax compliance solutions to international corporate and individual clients. Because accounting environments depend heavily on strict regulatory submission deadlines, accurate client recordkeeping, and organized documentation, seamless workflow administration directly influences client satisfaction and operational success.

As an Executive Assistant, you will serve as a vital operational anchor supporting the executive tax and accounting team. Moving beyond basic administrative assistance, you will take active ownership of client file management, software system updates, engagement letter processing, software tool tracking, and digital document workflows. Working across cloud-based platforms like QuickBooks, Drake, Canopy, and Google Drive, you will handle data entry, generate tax summaries, and assist in maintaining the company’s digital footprint across platforms like LinkedIn, Instagram, and TikTok using Canva.

Key Responsibilities

Document Management & Data Entry

• Print, catalog, organize, and securely save tax financials, client correspondence, and compliance records within Canopy and Google Drive platforms.

• Retrieve client documents from inbound emails and client portals, applying standard file-naming protocols and organized folder structures.

• Input accurate financial data into QuickBooks software, custom management spreadsheets, and cloud accounting databases.

• Extract tax diagnostics, report lists, and client account information directly from Drake tax software.

Client Support & Communication

• Issue clear, polite follow-up emails to clients regarding missing tax schedules, required signatures, and tax filing statuses.

• Draft, dispatch, and track formal engagement letters (EL) and invoices for accounting services.

• Collect and verify client banking details securely to facilitate prompt electronic tax refunds and EFTPS payments.

• Manage recurring client billing configurations in QuickBooks and escalate complex tax inquiries to senior team members.

Compliance & Administrative Support

• Assist the tax team in collecting, preparing, and distributing annual 1099 forms for small business clients.

• Verify correct setups for federal/state EFTPS payment platforms and corporate business tax filings.

• Maintain rigorous corporate calendars recording company tax deadlines, licensing renewals, and annual registration schedules.

• Perform research, track software subscriptions, and manage access credentials for accounting software tools.

Workflow & Task Coordination

• Monitor and update client databases within Canopy, logging prospective leads and active account metrics.

• Assign, track, and follow up on team task dependencies in Canopy to ensure project deadlines are met without delay.

• Organize internal executive meetings, prepare detailed agendas, compile discussion summaries, and drive execution.

Social Media & Template Administration

• Execute social media updates across official company channels, including Instagram, TikTok, and LinkedIn.

• Utilize graphic design software like Canva to update social media templates and maintain consistent visual branding.

Minimum Requirements

Educational Qualifications & Professional Track Record

• Proven administrative experience working as an Executive Assistant, Administrative Assistant, or Virtual Assistant.

• Prior work experience within an accounting, finance, tax, or legal professional services firm is highly preferred.

• Demonstrated track record of independently managing digital filing systems, document workflows, and client scheduling.

Technical & Software Competencies

• Cloud Accounting & Practice Tools: Practical familiarity or working knowledge of QuickBooks, Canopy practice management, and Drake tax software.

• Document Management: Advanced proficiency in Google Drive, cloud storage structures, and spreadsheet administration.

• Design & Marketing Tools: Hands-on experience using Canva to edit, format, and prepare social media templates.

Operational & Language Skills

• Flawless Communication: Clear, professional written and verbal English skills suitable for client interactions and executive reporting.

• Meticulous Precision: Outstanding attention to detail when working with numeric data, complex files, and tight tax filing deadlines.

• Self-Direction: Strong proactive problem-solving abilities with the self-discipline to thrive in a remote working environment.

Preferred Qualifications (Advantageous)

• Experience working with US tax schedules, 1099 filings, or federal EFTPS payment setups.

• Prior experience working remotely for international firms based in North America or Europe.

• Proven ability to coordinate complex project workflows across multiple cloud management systems.

Core Values & Ideal Candidate Profile

Uncompromising Administrative Precision

Understanding that accurate documentation management protects clients from costly compliance errors, missing deadlines, and misfiled tax returns.

Proactive Workflow Ownership

Anticipating operational needs, following up on open tasks, and keeping systems updated before bottlenecks occur.

Discreet & Professional Client Engagement

Handling highly sensitive financial metrics, tax returns, and client banking credentials with complete confidentiality and professionalism.

Expected Workspace Career Progression

Joining a growing global professional services team as an Executive Assistant provides a clear pathway into specialized operational and financial management roles:

Executive Assistant → Senior Practice Coordinator → Operations Manager → Head of Administrative Operations

Frequently Asked Questions

What working hours are required for this remote role?

This position requires full alignment with US East Coast business hours (9:00 AM – 5:00 PM EST, Monday through Friday), ensuring real-time collaboration with the international tax and accounting team.

Is this an independent contracting position?

Yes, this position is offered as a Full-Time Independent Contractor role, allowing remote professionals located in South Africa, LATAM, the Philippines, and globally to build an international career.

What is the compensation for this role?

The salary range for this full-time role is $1,000 to $2,500 USD per month. The final offer is made at the client’s discretion based on interview performance, software skills, and relevant industry experience.

How to Apply

To apply for the Executive Assistant (Job ID: 20334) position, submit your application online through the official recruitment portal. Ensure your CV clearly highlights your virtual administrative experience, software tool proficiency (QuickBooks, Google Drive, Canva, Canopy), and relevant background in accounting or corporate operations.

• Job Reference: ID 20334 / 43835640334

• Location: 100% Remote (South Africa, LATAM, Philippines, Global)

• Closing Date: Open until filled (Apply immediately)

👉 Apply Online via the Official Recruitment Portal

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