Hiring Now | Permanent Judicial Administration & Court Recording Position | Level 4 | Gauteng Division of the High Court: Pretoria
The Office of the Chief Justice (OCJ) has officially opened applications for a permanent position as a Data Capturer (Salary Level 04) within the Gauteng Division of the High Court in Pretoria. This critical administrative role functions as a foundational support node for legal case flow tracking, record preservation, and audio-visual court technology auditing. The successful candidate will be responsible for converting court rolls into digital formats, capturing audio court proceedings, managing high-volume data entries, running diagnostic checks on court recordings, and maintaining secured database registers.
This permanent public service position requires a formal performance agreement upon appointment and offers standard state benefits (such as medical aid, housing allowance, and government pension options). If you hold a Grade 12 certificate, possess exceptional typing speed, show a high eye for detail, and can operate effectively under pressure, submit your application directly via the dedicated digital channel.
Post Overview & Financial Remuneration
| Recruitment Framework | Formal Profile Details |
| Position Title | Data Capturer |
| Reference Number | 2026/76/OCJ |
| Institution | Office of the Chief Justice (OCJ) |
| Workplace Centre | Gauteng Division of the High Court: Pretoria |
| Salary Package | R201 093 – R236 877 per annum (Salary Level 04) plus standard state benefits |
| Employment Status | Permanent (Performance agreement signature mandatory) |
| Technical Enquiries | Mr PA Nkone — Tel No: (012) 492 7606 |
| HR Related Enquiries | Ms T Mbalekwa — Tel No: (010) 494 8515 |
Core Duties & Responsibilities
The successful candidate will execute complex administrative, digital, and technological recording tasks structured across the following parameters:
1. High-Volume Data Capture & Validation
-
Capture data from available records into required formats, including institutional databases, tracking tables, and data spreadsheets.
-
Review, validate, and verify missing data or typographical errors observed during manual entry cycles.
-
Capture the official Court roll from daily court lists and books, prescheduling cases accurately prior to the commencement of legal proceedings.
-
Submit data entries and perform regular secure system backups to preserve institutional history.
2. Court Recording & Technology Auditing
-
Record active Court proceedings according to physical appearances and input specific annotations tailored to the case type in session.
-
Search for postponed case lines and link subsequent recording sessions to those precise file locations.
-
Transfer digital Court recordings to the site server at strict 15-minute intervals throughout the day.
-
Check all physical courtroom recording machines and microphones daily, performing fault diagnosis on Court Recording Technology (CRT) hardware.
-
Report equipment faults experienced during diagnosis and log support queries to the IT helpdesk immediately.
3. File Registry Maintenance & Compliance
-
Keep, maintain, sort, and secure physical files and database records to prevent unauthorized access.
-
Ensure all case records and physical court documents for data capturing are kept completely safe while in your possession.
-
Sort and distribute incoming data batches equally among unit team members.
-
Open new legal files, update registers, compile statistics, and scan or save documents upon official request.
Minimum Appointment Requirements
Applicants must satisfy the following educational, practical, and competency criteria:
-
Basic Academic Profile: Possession of an authentic Grade twelve (12) certificate (Matric).
-
Experience Level: Entry level — no previous experience required. Full procedural training on court registries and CRT equipment is provided on-site.
-
Logistical Asset: A valid driver’s license will serve as an added advantage.
-
Core Technical Knowledge: Clear knowledge of clerical duties, office practices, data capture methodologies, and workplace operational procedures.
-
Functional Skills: Strong computer literacy, analytical abilities, basic numeric skills, effective communication (written and verbal), planning, organizing, and problem-solving skills.
-
Personal Attributes: Meticulous attention to detail, high self-motivation, flexibility, strong interpersonal relations, and the resilience to work productively under tight judicial pressure.
-
Assessment Prerequisite: All shortlisted candidates must undertake a pre-entry practical exercise as part of the assessment method to determine speed, accuracy, and technical suitability for the post.
How to Apply & Document Submission Protocol
The Office of the Chief Justice is an equal opportunity, affirmative action employer and will give preference to candidates in line with its institutional Employment Equity goals.
Application Package Checklist
-
A fully completed, signed, and dated New Z83 Application Form (effective 1 January 2021). The job title (Data Capturer) and specific post reference number (2026/76/OCJ) must be written clearly.
-
A comprehensive, updated Curriculum Vitae (CV) displaying a chronological timeline of your educational achievements, computer literacy proficiencies, personal details, and contactable references.
-
Note on Supporting Documents: Certified copies of your ID, Grade 12 certificate, or driver’s license do not need to be attached for initial application screening. These will be formally verified by the human resource unit only when you are shortlisted for an interview.
Submission Address
Applications for this specific Pretoria High Court vacancy must be transmitted directly via electronic mail to the dedicated human resource inbox:
-
Email Application Route: 2026/76/OCJ@judiciary.org.za
Ensure that you indicate the exact reference number 2026/76/OCJ in the subject line of your email submission to prevent automated processing delays.
Explore More Administration & Data Capturer Positions
Looking to track additional judicial support openings, access administration career tools, or grab the newest official Z83 templates? Use the career channels below:
Leave a Reply