Hiring Now | Secretarial Support | Level 5 | Multiple Centres Across South Africa

The Department of Defence (DOD), through the South African Military Health Service (SAMHS), has released an extensive circular of entry-level clerical opportunities for passionate individuals seeking to join the public sector as a Secretary (Salary Level 05). These vacancies are distributed across several military medical centers, training formations, and headquarters units in the North West, Western Cape, and Gauteng provinces. The primary purpose of these roles is to deliver high-quality, professional administrative, logistical, and secretarial support services directly to appointed Directors and Chief Directors, ensuring operational efficiency across various commands.

These positions require a minimum of a Grade 12 (NQF Level 4) certificate and require no previous formal work experience, making them an exceptional career-entry gateway for youth, recent school-leavers, and administrative job seekers in South Africa. If you possess sound organizational skills, strong computer literacy, and excellent communication abilities, make sure to submit your comprehensive application package to the designated human resource office before the closing date.

Post Overview & Reference Numbers

Post Info	Details & Reference Numbers	Centres & Contact Details
POST 24/22	Ref No: SG 01/24/26/11 Salary: R237 453 – R279 708 per annum Level: 05	Centre: Area Military Health Unit North West, Potchefstroom Enquiries: Capt R. Mokgatlhe — Tel: (018) 289 1305
POST 24/23	Ref No: SG 01/24/26/12 Salary: R237 453 – R279 708 per annum Level: 05	Centre: Area Military Health Unit Western Cape, Wynberg Enquiries: Maj T.B. Nkonzo — Tel: (021) 799 6893
POST 24/24	Ref No: SG 01/24/26/13 Salary: R237 453 – R279 708 per annum Level: 05	Centre: Military Health Training Formation HQ, Pretoria Enquiries: Maj A.V. Teka / WO2 M.M. Motjopi — Tel: (012) 674 6125/6221
POST 24/25 (4 Posts)	Ref No: Psychology (SG 01/24/26/14A) Social Work (SG 01/24/26/14B) HRM (SG 01/24/26/14C) Force Support (SG 01/24/26/14D)	Centre: SAMHS Headquarters (Centurion / Lyttelton) Enquiries: Ms K.S. Ledwaba — Tel: (012) 671 5097/5099
POST 24/26	Ref No: SG 01/24/26/15 Salary: R237 453 – R279 708 per annum Level: 05	Centre: 7 Medical Battalion Group, Lyttelton, Pretoria Enquiries: WO1 M.M. Van Den Berg — Tel: (012) 671 6845
POST 24/27	Ref No: SG 01/24/26/16 Salary: R237 453 – R279 708 per annum Level: 05	Centre: 8 Medical Battalion Group, Lyttelton, Pretoria Enquiries: Maj M.M Jagers — Tel: (012) 671 6403

Core Duties & Responsibilities

The duties across all advertised Level 5 Secretary positions are standardized and encompass a broad scope of executive office administration, communication routing, travel logistics, and regulatory document processing:

Office Administration & Diary Management

• Provide comprehensive secretarial support services directly to the assigned unit Director or Chief Director.

• Manage the Director’s diary systematically, recording all upcoming appointments, official events, operational meetings, and strategic engagements.

• Collect and organize all relevant documents in advance to enable the Director to prepare thoroughly for scheduled briefings and command meetings.

• Manage all incoming and outgoing correspondence moving through the Director’s office, maintaining strict data integrity and filing protocols.

• Ensure all administrative documents submitted for the Director’s approval strictly adhere to set departmental norms, formats, and professional standards.

• Establish and maintain an airtight physical and digital filing system within the office to guarantee swift document retrieval.

Reception & Communication Services

• Receive incoming telephone calls promptly, manage general user queries with excellent telephone etiquette, and refer callers to the correct role players.

• Receive visitors and corporate stakeholders entering the executive suite with a high level of hospitality, tact, and professional discretion.

• Draft routine correspondence, formal memorandums, letters, and basic internal reports as directed by command management.

• Record basic minutes during unit meetings led by the Director, ensuring accurate documentation of action items and institutional decisions.

Logistical & Financial Administration

• Liaise directly with registered travel agencies to coordinate complex travel arrangements, accommodation, and transport for the Chief Director or Director.

• Process official travel and subsistence claims accurately, following up on logistics to ensure the Director formalizes and endorses accommodation prior to final reservation confirmation.

• Coordinate events and arrange formal meetings, which includes booking state venues, inviting key institutional role players, organizing refreshments, and setting up schedules.

• Process all incoming commercial invoices that emanate from the functional operational activities of the Director’s office.

• Handle the procurement of standard operational items such as office stationery, department refreshments, and basic consumer goods.

• Administer day-to-day personnel matters within the executive suite, including tracking and submitting leave records for the Director.

Legislative Compliance & System Updates

• Operate standard office equipment such as advanced digital scanning setups, high-volume photocopying machines, and telephonic fax interfaces.

• Remain continuously abreast of updated procedures, software configurations, and workflow processes that apply within the Department of Defence (DOD) to ensure seamless workflow support.

• Study relevant Public Service and Departmental prescripts, regulations, national human resource directives, and organizational policies to ensure their proper application.

Minimum Appointment Requirements

Applicants must satisfy the following minimum criteria at the time of application to be considered for shortlisting:

• Educational Qualifications: A minimum of Grade 12 (NQF Level 4) or an equivalent recognized school-leaving certificate.

• Work Experience: No prior experience is required; this is an entry-level public service position.

• Computer Literacy: Must be computer literate across core office software solutions, specifically Microsoft Word, Excel, and PowerPoint.

• Language & Communication Skills: Strong language skills and the ability to communicate fluently and effectively with people at different organizational and command levels.

• Interpersonal Skills: Good telephone etiquette, reliable interpersonal skills, and a demonstrated ability to operate with tact and maximum discretion when handling confidential state records.

• Organizational Capabilities: Sound organizational skills, a high level of reliability, and a methodical approach to tracking high-volume file structures.

• Legal Conditions: Must be a South African citizen with a clean criminal record. Successful candidates will be subjected to security clearance and background vetting.

How to Apply

Interested candidates who meet the listed requirements can apply using the specific methods designated for each respective centre. Ensure your application references the correct Post Number and Ref No as detailed in the overview table.

Application Documents Required

1. A fully completed and signed new Z83 Application Form (obtainable from any Public Service Department or online via DPSA).

2. A comprehensive, updated Curriculum Vitae (CV) detailing your education, skills, and any volunteer or academic projects.

3. Although certified copies of your Grade 12 certificate and ID are not required on the day of application, ensure your educational history is stated clearly. (Shortlisted candidates will be required to submit authenticated documents on or before the interview day).

Submission Channels by Centre

Center 1: Area Military Health Unit North West (Potchefstroom)

• Postal Address: Department of Defence, Area Military Health Unit North West, Human Resource Office, Private Bag X2011, Noorbrug, Potchefstroom, 2351.

• Hand Delivery: Area Military Health Unit, Gen Koos de la Rey Road, Potchefstroom.

• Email Submission: Sehularo.Legoete@dod.mil.za

Center 2: Area Military Health Unit Western Cape (Wynberg)

• Postal Address: Department of Defence, South African Military Health Services, Area Military Health Unit Western Cape, Private Bag X10, Wynberg, 7824.

• Hand Delivery: Area Military Health Unit, Buren Road, Wynberg.

• Email Submission: Theodora.nkozo@dod.mil.za

Center 3: Military Health Training Formation HQ (Pretoria / Thaba Tshwane)

• Postal Address: Department of Defence, South African Military Health Service, Human Resource Service Department, Military Health Training Formation, Private Bag X1022, Thaba Tshwane, 0143.

• Hand Delivery: Military Health Training Formation, 09 Voortrekker Road, Thaba Tshwane, Pretoria.

• Email Submission: Andisa.Teka@dod.mil.za

Center 4: SAMHS Headquarters (Centurion / Lyttelton)

• Postal Address: Department of Defence, South African Military Health Services, Private Bag X102, Centurion, 0046.

• Hand Delivery: LEW Building, Block A, 388 Cnr Selborne and Trichardt Ave, Lyttelton.

• Email Submission: samhspsaphr@dod.mil.za

Center 5: 7 Medical Battalion Group (Lyttelton, Pretoria)

• Postal Address: Department of Defence, South African Military Health Services, 7 Medical Battalion Group, Private Bag X1010, Lyttelton, Pretoria, 0140.

• Hand Delivery: 7 Medical Battalion Group, Cnr North and Lionel Slade Street, Lyttelton, Pretoria.

• Email Submission: marthinus.VanDerBerg@dod.mil.za

Center 6: 8 Medical Battalion Group (Lyttelton, Pretoria)

• Postal Address: Department of Defence, South African Military Health Services, 8 Medical Battalion Group, Private Bag X1019, Lyttelton, Pretoria, 0140.

• Hand Delivery: 8 Medical Battalion Group, Tek Base, Lyttelton, Pretoria.

• Email Submission: Mamokete.Jagers@dod.mil.za

Explore More Public Sector Opportunities

Looking to expand your search across other government spheres or access the official recruitment platforms? Explore the external resources below:

• ✅ Browse Government Administration Jobs in South Africa

• ✅ View Latest South African Military Health Service Openings

• ✅ Download Official New Z83 Government Application Forms