Hiring Now | Admin Clerk | Tzaneen, Limpopo | Permanent Position Available

RCL Foods, one of South Africa’s most recognisable and ambitious food manufacturing groups, is looking for a detail-oriented, organised, and proactive Admin Clerk to join its Commercial team at the Tzaneen Bakery in Limpopo. This is a permanent position that sits at the operational core of the bakery’s administrative function — covering order administration, stock and spares counting, creditor payment processing, cash office relief, reception, and general ledger support. If you hold a tertiary qualification in Finance, Accounting, or a related field and have 1 to 3 years of office or administrative experience, RCL Foods wants you on the team.

Don’t miss this opportunity — vacancies are filling fast. Apply before 11 June 2026.

Admin Clerk Job Overview

Detail	Information
Job Title	Admin Clerk
Reference Number	RCL260529-3
Company	RCL Foods
Division	Commercial
Industry	Food & Beverages / FMCG / Bakery
Job Type	Permanent
Salary	Market Related
Location	Tzaneen, Limpopo, South Africa
Minimum Qualification	Tertiary Qualification in Finance, Accounting or related field
Experience Required	1–3 Years Office / Administrative Environment
Closing Date	11 June 2026
Application Status	Open – Accepting Applications Now

About the Role

The Admin Clerk at RCL Foods Tzaneen provides essential office and administrative support to the Tzaneen Bakery teams. In this role, you will manage the end-to-end process for general office orders — from raising purchase orders and verifying deliveries to sending documentation to the head office creditors team and ensuring suppliers are paid on time. You will also assist with monthly stock counts for production, distribution, and maintenance spares, support the GL and Cashbook Clerk with petty cash, act as a relief cashier and van sheets clerk during peak periods, and ensure the general ledger is maintained accurately on a daily basis.

This is a multi-functional role that demands accuracy, strong organisational discipline, and a high level of personal accountability. The ideal candidate is someone who thrives in a structured environment, who manages tasks proactively without waiting to be reminded, who communicates professionally with suppliers and internal stakeholders, and who understands that timely, accurate administration underpins the financial integrity of the entire bakery operation. At RCL Foods, the team sees and does things differently — thinking bigger, working smarter, and collectively driving towards the ambition to Grow What Matters.

Please note: All employees are required to adhere to Sunbake ethical standards and company governance requirements. Any areas of non-compliance must be reported and escalated through the appropriate channels.

Key Responsibilities of an Admin Clerk

Order Administration & Creditor Payment Processing

• Place general orders for stationery, staff refreshments, consumables for the cash office, and other office goods as required.
• Communicate all late or unrealistic delivery dates to end users and ensure all orders carry the correct authorisation in accordance with the Letter of Authority (LOA).
• Process all RTOs (Requests to Order) for general orders accurately, on time, and receipted accordingly within the system.
• Send all documentation — including POs, invoices, and credit notes — to the head office creditors team for payment on time.
• Follow up on all outstanding back orders and ensure that these are receipted in the system once delivered.
• File all invoices, POs, and GRNs daily to maintain a clean, audit-ready filing system.
• Maintain a listing of all monthly expenses and obtain invoices from suppliers in advance of due dates to ensure timely processing and payment — including rental invoices for the company’s depots.
• Receive consumable items and stationery from supplier delivery representatives, counting and verifying all goods delivered against purchase orders.
• Count all stationery and staff refreshments in storage weekly to minimise losses and ensure that all collecting staff sign the required company documentation before taking receipt of goods, ensuring full accountability.

Stock & Spares Administration

• Assist with monthly stock counts for both production and distribution areas.
• Assist with monthly maintenance and transport spares counts, ensuring all variances are identified and investigated.
• Prepare the daily stock movement report and investigate and resolve any variances promptly and accurately.
• Assist with daily stock counts where applicable, supporting the broader stock management function of the bakery operation.

Bank, Cash & Relief Administration

• Assist the GL and Cashbook Clerk with petty cash requests, ensuring all transactions are processed accurately and in line with company policy.
• Act as relief cashier during busy periods and when permanent cashiers are on annual leave, maintaining the same standard of accuracy and integrity in all cash-handling activities.
• Act as relief van sheets clerk during busy periods and when permanent clerks are on annual leave, supporting the distribution administration function as required.

Reception & Visitor Management

• Answer all incoming calls in a professional manner, routing them to the correct person or department efficiently and courteously.
• Ensure that all visitors are attended to by staff and that no visitor roams the offices unattended at any time, maintaining site security and a professional front-of-house environment.

Governance & Compliance

• Ensure that all activities comply with Sunbake ethical standards and company governance requirements at all times.
• Report and escalate any areas of non-compliance appropriately and without delay, supporting a culture of accountability and integrity across the bakery.

Information, Data Management & Reporting

• Capture data accurately and regularly onto the information system to enable access to reliable data for trend analysis and business decision-making.
• Share relevant data with the supervisor to support reliable and timely business decisions.
• Compile ad hoc spreadsheets as required by the Accountant or management.
• Oversee the filing and safeguarding of records within the area of responsibility.

Teamwork, Self-Management & Accountability

• Take ownership and accountability for all assigned tasks and activities, demonstrating effective self-management in planning, prioritising, and self-development.
• Follow through consistently to ensure that quality and productivity standards are maintained accurately and without compromise.
• Inform relevant parties promptly in the event of tasks or deadlines not being met, communicate the potential risks, and propose appropriate resolutions.
• Support and drive RCL Foods’ core values, managing colleague and client expectations with professionalism and transparency at all times.

Minimum Requirements – Admin Clerk

Educational Qualifications:

• Tertiary qualification in Finance, Accounting, or a related field (essential)

Experience:

• Minimum 1 to 3 years’ experience in an office or administrative environment (essential)

Technical Skills:

• Proficiency in Microsoft Office Suite — MS Word, Excel, and PowerPoint (essential)
• Experience working within financial or procurement administration systems (advantageous)
• Experience with stock management or ERP systems (advantageous)

Knowledge Requirements:

• Basic understanding of creditor payment processes, purchase orders, GRNs, and invoice management
• Familiarity with stock counting procedures in a production or distribution environment (advantageous)
• Awareness of governance and compliance standards applicable to a corporate FMCG environment

Skills & Competencies:

• High level of accuracy and attention to detail in all financial data capture, order processing, and record-keeping tasks
• Strong organisational and planning skills with the ability to manage multiple concurrent responsibilities
• Good verbal and written communication skills with the ability to liaise professionally with suppliers, colleagues, and management
• Ability to work independently and as part of a team, taking initiative without losing sight of broader team objectives
• Strong personal accountability and follow-through on all assigned tasks and deadlines

Personal Attributes:

• Reliable, punctual, and self-motivated with a consistent work ethic
• Discreet and trustworthy in handling financial information and company documentation
• Adaptable and willing to step into relief roles as required by operational needs

Core Values We Look For in an Admin Clerk

Accuracy & Financial Integrity

At a bakery operation where general ledger accuracy, creditor payment timelines, and stock count integrity directly affect business performance, precision in administration is not optional. We look for clerks who capture data correctly the first time, who verify deliveries against purchase orders before signing off, who reconcile variances without glossing over them, and who understand that accurate daily administration is the foundation of sound financial management.

Proactivity & Ownership

The best admin clerks do not wait to be reminded — they track their own outstanding items, follow up on back orders before they become problems, obtain supplier invoices ahead of due dates, and flag risks to their supervisor before deadlines are missed. We value candidates who take genuine ownership of their task list and who approach their work with the mindset that if something falls through the cracks, it is on them to catch it.

Adaptability & Willingness to Cover

This role requires someone who can step smoothly into relief cashier and van sheets clerk responsibilities when colleagues are unavailable — maintaining the same standard of accuracy and professionalism regardless of which function they are temporarily covering. We value admin clerks who embrace this flexibility, who do not treat relief duties as an inconvenience, and who understand that a resilient operation depends on versatile, willing team members.

Communication & Stakeholder Management

Whether routing a supplier call, notifying an end user of a delayed delivery, sending creditor documentation to head office, or escalating a compliance concern to management, this role demands clear, professional, and timely communication at every turn. We value clerks who manage expectations proactively, who communicate bad news as promptly as good news, and who build a reputation for reliability and transparency with every stakeholder they interact with.

Governance Consciousness & Ethical Conduct

RCL Foods and Sunbake operate within a governance framework that requires every team member — including admin clerks — to uphold ethical standards, report non-compliance, and maintain records that are accurate, complete, and audit-ready. We value candidates who take governance seriously as a personal professional commitment, not as a bureaucratic obligation, and who understand that integrity in administration supports the integrity of the entire organisation.

Career Growth Opportunities in FMCG Commercial Administration

Joining RCL Foods as an Admin Clerk provides a strong foundation for a long-term career in commercial finance, operations administration, and FMCG business management. For motivated, high-performing individuals, the progression pathway is clear:

• Admin Clerk → Senior Admin Clerk / Accounts Payable Clerk
• Senior Admin Clerk / Accounts Payable Clerk → Finance Administrator / Creditors Clerk
• Finance Administrator / Creditors Clerk → Financial Controller / Commercial Coordinator
• Financial Controller / Commercial Coordinator → Finance Manager / Commercial Manager

Your career path is in your hands.

Frequently Asked Questions – Admin Clerk Jobs

Is a tertiary qualification in Finance or Accounting compulsory? Yes. A tertiary qualification in Finance, Accounting, or a related field is listed as an essential minimum requirement for this role. Candidates who hold only a Matric certificate and have not completed any post-school qualification in a relevant discipline will not meet the minimum criteria. The financial administration responsibilities of this role — including order processing, creditor payment coordination, petty cash assistance, and general ledger support — require a foundational academic grounding in financial principles.

How much experience is required? A minimum of 1 to 3 years’ experience in an office or administrative environment is required. Experience in an FMCG, bakery, or food manufacturing administrative environment will be advantageous, particularly where the candidate has prior exposure to purchase order processing, stock counting, or creditor administration.

What does the relief cashier and van sheets clerk requirement involve? The Admin Clerk is expected to step into both the cashier and van sheets clerk functions on a relief basis during busy periods and when permanent staff are on annual leave. Candidates should be comfortable with cash-handling responsibilities and basic distribution administration tasks. This flexibility is a stated requirement of the role, and candidates who are unwilling or unable to perform relief duties should consider this carefully before applying.

What systems and software will I be working with? Proficiency in Microsoft Word, Excel, and PowerPoint is an essential requirement. The role also involves working within the company’s financial and procurement information systems for data capture, RTO processing, stock movement reporting, and general ledger maintenance. Prior experience with ERP or stock management systems will be advantageous.

What governance and compliance obligations apply to this role? All Admin Clerks are required to adhere to Sunbake ethical standards and the company’s governance requirements in full. Any areas of non-compliance identified must be reported and escalated through the appropriate channels. This includes maintaining accurate records, ensuring proper authorisation on all orders, and safeguarding all financial documentation within the area of responsibility.

What is the closing date and how do I apply? The closing date is 11 June 2026. Quote reference number RCL260529-3 in all correspondence. Ensure your CV clearly reflects your tertiary qualification, years of administrative experience, and proficiency in Microsoft Office. Applications received after the closing date will not be considered.

How to Apply for This Admin Clerk Job

Ready to bring your administrative precision and financial acumen to one of South Africa’s most forward-thinking food groups? Applications are open now. Quote reference number RCL260529-3 in all correspondence and submit your application via the RCL Foods careers portal.

👉 Apply Online via RCL Foods Careers Portal

Closing Date: 11 June 2026. Applications received after this date will not be considered.

If you are not contacted within a reasonable period after the closing date, please consider your application unsuccessful.

Apply early — this vacancy closes on 11 June 2026.

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