Hiring Now | Secretary | Armscor Building, Erasmuskloof, Pretoria | Permanent Position Available
The Department of Defence is urgently hiring a Secretary within the Directorate Risk Management at the Armscor Building in Erasmuskloof, Pretoria. If you are looking for a stable entry-level government secretarial position with no experience required, this is your chance to join a strategic defence directorate and build a long-term career in government secretarial and administrative support services.
🗂️ Don’t miss this opportunity — government vacancies are filling fast. Apply today.
Secretary Job Overview
| Detail | Information |
|---|---|
| Job Title | Secretary |
| Reference Number | DPSP/15/16/26/05 |
| Industry | Government / Defence / Secretarial & Administrative Support |
| Job Type | Permanent |
| Salary | R237 453 – R279 708 per annum (Level 05) |
| Location | Armscor Building, Erasmuskloof, Pretoria |
| Minimum Qualification | Grade 12 (NQF Level 4) or equivalent |
| Experience Required | No experience required |
| Security Clearance | Must obtain confidential security clearance within one year |
| Application Status | ✅ Open – Accepting Applications Now |
What Does a Government Secretary Do?
Secretaries are essential to the effective functioning of senior directorates within the Department of Defence. In this role, you will be responsible for providing comprehensive secretarial and receptionist support to the Director — managing the diary, handling correspondence, arranging meetings and travel, processing claims and invoices, maintaining filing systems, and ensuring the Director is well-prepared for all engagements at all times.
This is a trust-based, detail-driven support role that requires a Grade 12 qualification, strong computer literacy, excellent organisational skills, and the ability to act with tact and discretion in a sensitive government defence environment.
📢 Preference will be given to applicants who have completed an internship in the Public Service. Applicants with prior learning through experience or alternative courses are also welcome to apply.
⚠️ Please note: The successful candidate must be able to obtain a confidential security clearance within one year of appointment.
Key Responsibilities of a Secretary
Secretarial & Receptionist Support
- Provide secretarial and receptionist support services to the Director.
- Receive telephonic calls and refer them to the correct role players where appropriate.
- Record appointments and events on the Director’s diary accurately and timeously.
- Remain abreast with procedures and processes that apply in the office of the Director.
Document Typing, Filing & Correspondence
- Type documents for the Director and other staff within the unit.
- Draft routine correspondence and reports as directed.
- Do filing of documents for the Director and the unit where necessary.
- Maintain a manual filing system and an electronic document management database for the Director.
- Receive, record, and distribute all incoming and outgoing documents.
Meeting & Event Arrangement
- Arrange meetings and events for the Director and staff in the unit.
- Identify venues, invite role players, organise refreshments, and set up for scheduled meetings and events.
- Record basic minutes of meetings of the Director where required.
- Collect all relevant documents to enable the Director to prepare for meetings.
- Prepare briefing notes for the Director as required.
Travel, Claims & Invoice Processing
- Liaise with travel agencies to make travel and accommodation arrangements for the Director.
- Check arrangements when relevant documents are received.
- Process travel and subsistence claims for the Director.
- Process all invoices that arise from the activities of the Director’s work.
Office Administration & Procurement
- Operate office equipment including fax machines, scanners, and photocopiers.
- Administer matters such as leave registers, telephonic accounts, and attendance registers.
- Handle the procurement of standard items including office refreshments for the Director.
- Study relevant Public Service and departmental prescripts, policies, and documents to ensure proper understanding and application.
Research & Policy Awareness
- Do research and analyse documents and situations as required by the Director.
- Remain up to date with prescripts, policies, and procedures applicable to the work environment.
- Ensure efficient and effective support to the Director at all times.
Minimum Requirements – Secretary
Educational Qualifications:
- Grade 12 (NQF Level 4) or equivalent qualification (essential)
- No experience required
- Knowledge in client services, secretarial, or a related occupation (added advantage)
- Completion of a Public Service internship (preference given)
- Prior learning through experience or alternative courses (welcome to apply)
Security Requirements:
- Must be able to obtain a confidential security clearance within one year of appointment
Technical Skills:
- Computer literacy — Microsoft Word, Excel, PowerPoint, and related applications (essential)
Skills & Competencies:
- Good telephone etiquette
- Sound organisational skills and events management ability
- Excellent interpersonal skills
- High level of reliability
- Ability to act with tact and discretion at all times
- Good presentation skills
- Ability to do research and analyse documents and situations
- Good verbal and written communication skills
- Knowledge of departmental policies and procedures
- Analytical and innovative thinking ability
- Problem-solving skills
Core Values We Look For in a Secretary
✅ Discretion & Confidentiality
Supporting a Director in a defence directorate requires absolute discretion. We value Secretaries who handle all sensitive information, correspondence, and communications with the highest level of confidentiality and professionalism.
✅ Organisation & Reliability
Diary management, meeting coordination, travel arrangements, and document management all depend on exceptional organisational skills and unwavering reliability. We value Secretaries who are thorough, proactive, and dependable in every task.
✅ Communication & Presentation
This role requires clear, professional written and verbal communication across all levels of the organisation. We value Secretaries who draft correspondence with precision, communicate with confidence, and present information effectively.
✅ Initiative & Analytical Thinking
A great Secretary anticipates the Director’s needs and resolves issues before they escalate. We value Secretaries who bring analytical thinking, sound judgment, and innovative problem-solving to every challenge.
✅ Willingness to Grow
The Department of Defence invests in employees who show commitment and initiative. Secretaries who demonstrate strong performance are well-positioned for advancement into senior administrative and management support roles within the department.
Career Growth Opportunities in Government Administration & Defence
Starting as a Secretary in the Directorate Risk Management is a solid foundation for a long-term government administrative career. For motivated individuals, progression is clear:
- Secretary → Senior Secretary / Personal Assistant
- Senior Secretary → Administrative Officer
- Administrative Officer → Assistant Director: Administration
- Assistant Director → Deputy Director / Director Support
Many experienced government administrators began their careers in secretarial and personal assistant roles within key government directorates. Your career path is in your hands.
Frequently Asked Questions – Secretary Jobs
Do I need experience to apply for this post? No. No experience is required. A Grade 12 (NQF Level 4) or equivalent qualification is the minimum requirement. Preference will be given to applicants who have completed a Public Service internship.
Is a security clearance required? Yes. The successful candidate must be able to obtain a confidential security clearance within one year of appointment.
What computer skills are required? Computer literacy in Microsoft Word, Excel, PowerPoint, and related applications is an essential requirement for this post.
Will internship experience help my application? Yes. Applicants who have completed an internship in the Public Service will be given preference. Prior learning through experience or alternative courses is also taken into account.
What is the salary for this post? The salary is R237 453 – R279 708 per annum at Level 05, in line with the applicable government salary band.
Where is this post based? This post is based at the Armscor Building, Corner of Delmas and Nossob Street, Erasmuskloof, Pretoria, within the Directorate Risk Management.
How to Apply for This Secretary Job
Ready to start your government career in the Directorate Risk Management? Applications are open now. Quote reference number DPSP/15/16/26/05 in all correspondence.
👉 Apply via Email: Sonnyboy.Nkosi@dod.mil.za
📮 Postal: Department of Defence, Defence Policy, Strategy and Planning Division, Directorate Risk Management, Private Bag X910, Pretoria, 0001
🏢 Hand Delivery: Armscor Building, Defence Headquarters Unit, Corner of Delmas and Nossob Street, Erasmuskloof, Pretoria (place in the box at reception, during office hours only)
For enquiries, contact: 📞 Mr T.B. Khunou – Tel: (012) 355 5812 📞 Ms M.P. Msimango – Tel: (012) 355 5974
Apply early — government vacancies close quickly.
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