Hiring Now | Administration Officer II | Milnerton, Cape Town, Western Cape | Fixed-Term Contract
Unitrans Petroleum Division is urgently hiring an Administration Officer II at its Milnerton Regional Office in Cape Town. If you are looking for a logistics administration role with real analytical responsibility in a fast-paced petroleum transport environment, this is your chance to join a professional operations team and gain valuable experience in logistics cost control, fleet performance monitoring, and data-driven reporting.
📊 Don’t miss this opportunity — applications close 17 April 2026. Apply today.
Administration Officer II Job Overview
| Detail | Information |
|---|---|
| Job Title | Administration Officer II |
| Reference Number | UNI260209-13 |
| Company | Unitrans – Petroleum Division |
| Location | Milnerton, Cape Town, Western Cape |
| Job Type | Temporary – Fixed-Term Contract |
| Contract | Milnerton Admin Regional Office |
| Closing Date | 17 April 2026 |
| Application Status | ✅ Open – Accepting Applications Now |
What Does an Administration Officer II Do at Unitrans?
The Administration Officer II is responsible for monitoring daily logistics operations, analysing transport and fuel data, identifying operational variances, and taking corrective action to ensure efficiency and cost control within the Unitrans Petroleum logistics function. In this role, you will prepare accurate daily, weekly, and monthly reports, support depot and contract managers with data and performance insights, assist with cost control initiatives, and ensure full compliance with company policies and procedures.
This is a detail-driven, analytically focused logistics administration role that requires a relevant diploma in Logistics or Supply Chain, 2–3 years of logistics administration experience, advanced Excel skills, and the ability to work accurately under pressure in a dynamic petroleum transport environment.
Key Responsibilities of an Administration Officer II
Logistics Operations Monitoring & Control
- Monitor daily logistics operations, fleet movements, and fuel usage across the Milnerton regional operation.
- Identify operational variances, inefficiencies, and anomalies and implement corrective actions promptly.
- Ensure compliance with company policies and procedures across all monitored operational activities.
- Investigate discrepancies and resolve operational issues efficiently and accurately.
Data Analysis & Performance Reporting
- Analyse transport costs, fuel consumption, and operational performance data on a daily, weekly, and monthly basis.
- Prepare accurate and well-structured reports for management, depot managers, and contract managers.
- Support depot and contract managers with data insights and performance analysis to enable informed operational decision-making.
- Identify trends, variances, and areas of concern in operational data and escalate findings with recommended corrective actions.
Cost Control & Process Improvement
- Assist with cost control initiatives to reduce transport costs, fuel waste, and operational inefficiencies.
- Identify process improvement opportunities within the logistics administration function and propose practical solutions.
- Support the implementation of corrective actions arising from variance analysis and performance review findings.
Compliance & Administrative Support
- Ensure all administrative activities comply with Unitrans company policies, procedures, and governance requirements.
- Maintain accurate and accessible records of all operational data, reports, and correspondence.
- Perform any other administrative duties as required to support the regional office and operations management team.
Minimum Requirements – Administration Officer II
To be considered for this Administration Officer II position, applicants must meet the following requirements:
Educational Qualifications:
- Diploma in Logistics, Supply Chain, or a related field — essential
Experience:
- 2–3 years of experience in logistics administration — essential
Technical Skills:
- Advanced Excel skills — essential for data analysis, reporting, and variance tracking
- Strong analytical and reporting skills
- Data analysis capability — ability to extract, interpret, and present operational performance data
Skills & Competencies:
- Strong attention to detail and accuracy in all reporting and administrative tasks
- Ability to work under pressure and consistently meet tight operational deadlines
- Good communication skills — written and verbal — for stakeholder reporting and query resolution
- Problem-solving ability and a proactive, solution-oriented approach to operational issues
- Monitoring and control mindset — ability to track operational performance and act on variances
- Initiative and ownership — ability to identify what needs doing and take action without constant direction
- Decision-making capability — ability to assess data and recommend or implement corrective actions
Legal Requirements:
- Valid South African ID Document
Advantageous (Not Essential):
- Prior experience in a petroleum, fuel distribution, or transport logistics environment
- Exposure to fleet management systems or transport management software
- Experience preparing management reports in a logistics or supply chain context
Core Values We Look For in an Administration Officer II
✅ Analytical Rigour & Accuracy
Operational decisions in logistics depend on accurate data. We value Administration Officers who interrogate the numbers carefully, identify what the data is actually saying, and ensure their reports are always reliable.
✅ Proactive Problem-Solving
Variances don’t resolve themselves. We need an Administration Officer who spots an issue, investigates the cause, and takes or recommends corrective action — without waiting to be told.
✅ Deadline Discipline
Daily, weekly, and monthly reporting cycles are fixed. We value team members who manage their workload proactively and consistently deliver quality reports on time, even during high-pressure operational periods.
✅ Accountability & Ownership
This role carries real responsibility for the accuracy of operational performance data used by depot and contract managers. We value people who take full ownership of their outputs and stand behind the quality of their work.
✅ Communication & Stakeholder Support
Supporting depot and contract managers with data insights requires clear, accessible communication. We value Administration Officers who can present complex operational data in a way that is useful and understandable to operational stakeholders.
Career Growth Opportunities in Logistics Administration
A fixed-term contract role at Unitrans Petroleum is an excellent opportunity to build experience and demonstrate capability in a large logistics organisation. Strong performers in fixed-term roles are frequently considered for permanent opportunities:
- Administration Officer II → Administration Officer I / Senior Administrator
- Senior Administrator → Operations Coordinator / Logistics Analyst
- Logistics Analyst → Operations Manager / Contract Manager Support
- Operations Manager → Regional Operations Manager
Unitrans is one of South Africa’s largest transport and logistics businesses — performance in fixed-term roles regularly leads to permanent career opportunities across the group.
Frequently Asked Questions – Administration Officer Jobs
Is this a permanent or fixed-term position? This is a temporary fixed-term contract position. Strong performers in fixed-term roles at Unitrans are frequently considered for permanent opportunities within the group as they become available.
What Excel skills are required? Advanced Excel skills are listed as an essential requirement. This includes proficiency in pivot tables, VLOOKUP/XLOOKUP, data validation, conditional formatting, and the ability to build and maintain operational reporting templates and dashboards.
Is logistics experience specifically required? Yes. 2–3 years of experience specifically in logistics administration is required. General office administration experience without a logistics focus may not be sufficient for this role.
What does “monitoring and control” mean in this context? In a logistics context, monitoring and control refers to the continuous tracking of operational metrics — such as fleet movements, fuel usage, and transport costs — against targets or benchmarks, and taking or recommending corrective action when variances are identified.
Is petroleum or fuel industry experience required? Prior experience in a petroleum or fuel distribution environment is advantageous but not listed as an essential requirement. Candidates with general logistics administration experience and strong analytical skills will be considered.
What is the closing date for applications? The closing date for this position is 17 April 2026. Apply immediately — this deadline is very close.
How to Apply for This Administration Officer Job
Ready to join the Unitrans Petroleum team in Milnerton? Applications close 17 April 2026 — apply now without delay.
👉 Apply for Administration Officer II Position
Submit your application quoting reference number UNI260209-13. Include your CV and a copy of your relevant Logistics or Supply Chain diploma.
⚠ Closing date: 17 April 2026 — apply immediately.
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