Chief Directorate: Legal Services – Personal Assistant Vacancies 2026

The Department of Agriculture, Land Reform and Rural Development invites qualified candidates to apply for the position of PERSONAL ASSISTANT: REF NO 3/3/1/54/2025 within the Chief Directorate: Legal Services in Pretoria, Gauteng. This position provides high-level administrative and secretarial support to senior management within a professional government legal services environment.

The successful candidate will be responsible for managing communication, scheduling, document control, and administrative coordination within the manager’s office. This role requires confidentiality, strong organizational capability, and the ability to operate in a fast-paced professional environment. Candidates with experience supporting senior management will be preferred.

Salary

R325 101 per annum (Level 07)

Remuneration will be paid according to public service salary scales for Level 07 positions.

Centre

Pretoria
Gauteng Province

Applicants must clearly indicate the correct reference number 3/3/1/54/2025 in their applications.

Minimum Requirements

Educational Qualification:

• National Diploma in Secretarial Studies / Office Administration / Management (NQF Level 6).

Experience Requirements:

• Minimum of 3 years’ experience providing administrative or secretarial support to senior management.

Job Knowledge Requirements:

• Knowledge of relevant legislation, departmental policies, and public service prescripts.
• Telephone etiquette and professional communication standards.
• Basic financial administration knowledge.

Skills Requirements:

• Strong organizational and planning skills.
• Computer literacy (MS Office applications).
• Good interpersonal and communication skills.
• High level of reliability and discretion.
• Ability to work under pressure and meet deadlines.
• Professional grooming and presentation.
• Ability to work extended working hours when required.

Candidates must demonstrate maturity, professionalism, and ethical conduct in handling sensitive information.

Key Duties and Responsibilities

Secretarial and Reception Support

• Provide secretarial support to the Manager.
• Receive telephone calls and screen calls with discretion.
• Decide on appropriate call routing where necessary.
• Resolve simple enquiries where possible.

Administrative Support

• Perform advanced typing of official documents.
• Operate office equipment such as fax machines and photocopiers.
• Maintain proper records and ensure safe document storage.
• Manage filing systems for the office and unit.

Communication and Information Management

• Ensure efficient flow of information between the manager’s office and stakeholders.
• Respond to internal and external enquiries professionally.
• Draft letters, reports, and official documents as required.
• Collect, analyze, and present information requested by management.

Scheduling and Logistics Management

• Manage the manager’s appointments and engagements.
• Coordinate travel arrangements.
• Prioritize meetings based on urgency and importance.
• Prepare briefing notes and meeting documentation.

Meeting Coordination

• Prepare documents and information packs for meetings.
• Record minutes and decisions during meetings.
• Follow up on action items and progress reports.
• Arrange logistical requirements for meetings.

Financial and Budget Administration

• Support budget management and monitoring.
• Maintain records of expenditure commitments.
• Review BAS financial reports for accuracy.
• Assist in MTEF budget submissions.
• Alert management regarding over or under spending risks.

Procurement and Office Administration

• Assist with procurement of standard office supplies such as stationery and refreshments.
• Obtain required signatures on procurement and financial documents.
• Maintain leave registers and telephone account records.

Policy and Compliance Support

• Study and remain updated on public service prescripts and departmental policies.
• Ensure proper application of procedures within the office environment.

The Personal Assistant plays an important role in ensuring efficient office operations and supporting senior management decision-making processes.

Work Environment

The position is based in Arcadia, Pretoria at Agriculture Place.

The work environment involves high administrative responsibility, confidentiality management, and interaction with internal and external stakeholders.

Candidates must be willing to work extended hours when operationally required.

Enquiries

Ms Kanthi Nagiah
Tel: 066 116 3174

How to Apply

Applications can be submitted via:

Hand Delivery (Office Hours Only):
20 Steve Biko Street
Agriculture Place
Arcadia, Pretoria, 0002

Or Email Applications to:
PArecruit542025@nda.gov.za

Applicants must clearly quote REF NO 3/3/1/54/2025 in their application submissions.

Applicants must ensure that certified copies of qualifications, CV, and supporting documents are included.

Important Notes

• Employment Equity Target: African Males and Persons with Disabilities.
• Only shortlisted candidates will be contacted.
• Shortlisted candidates may undergo verification checks and assessments.

Applicants must ensure that all information submitted is accurate and complete.

Apply for PERSONAL ASSISTANT: REF NO 3/3/1/54/2025

Interested and qualified candidates are encouraged to submit applications before the closing date.

Closing Date: 13 March 2026 at 16:00

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Submit your application via email or hand delivery and ensure all supporting documents are attached.