Company: AFGRI
Job Ref #: AO-2233
Location: Ermelo
Industry: Horticulture/Agriculture
Job Type: Permanent
Positions Available: 2
Closing Date: 12 March 2026

Overview

AFGRI Retail is currently seeking to appoint two Administration Clerks to be based at its branch in Ermelo, Mpumalanga. This permanent opportunity is ideal for individuals who are detail-oriented, organised, and passionate about maintaining efficient administrative systems within a retail environment.

The successful candidates will play a vital role in ensuring that all administrative functions at the branch are managed effectively and in line with company procedures. This position requires accuracy, strong communication skills, and the ability to work closely with both internal and external stakeholders.

Minimum Requirements

Education

• Grade 12 (Matric)

Work Experience

• A minimum of 1 year administration experience

Candidates must demonstrate the ability to manage documentation, process transactions accurately, and maintain organised filing systems within a retail or similar operational environment.

Key Performance Areas

Stock Receiving and Documentation

The Administration Clerk will be responsible for receiving and comparing stock against delivery notes to ensure accuracy. All delivery notes must be properly filed, and support must be provided with ad-hoc receiving duties when required.

Ensuring that all documents are processed correctly and that system number sequences remain accurate is essential to maintaining proper administrative control.

Invoice and Claims Management

The role involves collecting invoices electronically for the receiving process and linking them to corresponding delivery notes and purchase orders. The successful candidate will also capture, process, and manage claims, including:

• Warranty claims
• Damaged items
• Short or surplus deliveries
• Expired stock

Regular follow-ups with suppliers on outstanding invoices, credit notes, and stock discrepancies will form part of the daily responsibilities.

Reporting and Stock Control

A key component of this role is generating daily, weekly, and monthly system reports. These reports may include:

• Outstanding claims
• Outstanding purchase orders
• Negative on-hand reports

The Administration Clerk will also generate stock-taking reports and assist with quarterly stock-taking processes. Capturing stock count sheets on the system and generating variance reports for submission to the line manager is required.

Ensuring that product codes, prices, and stock levels correspond with purchase orders and received stock is critical for maintaining inventory accuracy.

Cash Handling and Reconciliation

The position requires daily cash-ups to ensure that all transactions are balanced accurately. Any surpluses or shortages must be handled in accordance with company policy.

Daily cash-up reports, including balances and discrepancies, must be submitted to the Regional Banking Clerk.

Client and Supplier Communication

Maintaining good relationships with both internal and external clients is essential. The Administration Clerk will be expected to resolve client queries professionally and communicate effectively with suppliers regarding documentation and stock matters.

Technical Knowledge and Competencies

• Computer literacy (MS Office)
• Strong verbal and written communication skills
• Ability to generate and interpret system reports
• Understanding of administrative processes within a retail environment

Behavioural Competencies

The ideal candidate should demonstrate:

• Accuracy and attention to detail
• Discipline in following procedures
• Identification with management objectives
• Cooperation and teamwork
• A strong team-player mindset

These behavioural attributes are essential to maintaining operational efficiency and ensuring compliance with company standards.

Employment Equity and POPIA Notice

The filling of this position will be aligned with AFGRI’s Employment Equity Policy.

Applicants are advised that in order to be considered for employment, the company will process personal information in accordance with the Protection of Personal Information Act, 4 of 2013 (POPIA). Details regarding the processing of personal information are contained in the HR Processing Notice available on the AFGRI Group website. Applicants are encouraged to download and read the notice.

Please note that correspondence will be limited to shortlisted candidates only. If you have not received feedback within 30 days after the closing date, please consider your application unsuccessful.

Application Process

Interested candidates who meet the above requirements should submit their applications before 12 March 2026. Ensure that all required documentation is complete and submitted in line with the company’s recruitment guidelines.

This is an excellent opportunity for individuals looking to grow their administrative career within a reputable agricultural and retail organisation.  👉 Apply here