Company: Confidential – Financial Services / Administration
Location: Bloemfontein, Free State
Job Type: Permanent
Reference Number: FDC00001
Industry: Finance / Office Administration
Work Level: Skilled
Salary: Market Related
EE Position: Yes
Closing Date: Open until filled
About the Company
Join a well-established financial services organization in Bloemfontein that values operational excellence, ethical practices, and employee development. The company is committed to accurate financial management, high-quality service, and process efficiency.
As a Financial Debtors Clerk, you will play a key role in ensuring the smooth operation of orders processing, banking, inventory management, and general administration, contributing directly to the efficiency and reliability of financial operations.
Position Overview
The Financial Debtors Clerk is responsible for processing orders, managing invoices, handling banking transactions, overseeing inventory, and supporting general office administration. This role requires precision, attention to detail, and strong organizational skills to ensure that financial and administrative processes are executed efficiently.
This position is ideal for individuals with a background in office administration or finance, who are bilingual in English and Afrikaans, and can manage multiple administrative and financial tasks accurately.
Key Responsibilities
1. Orders Processing
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Process Avbob Orders and ensure timely entry into the system.
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Handle Omega Orders, Head Office Orders, and Water Bottling Plant orders accurately.
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Print new orders approved in the Inventory System and forward them to the correct department.
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Process invoice numbers in the system before filing.
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Convert Head Office orders into Excel format for record-keeping.
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Issue invoices for repairs of machinery and equipment.
2. Banking and Financial Transactions
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Receive cash sales, receipts, and repair payments, and perform banking in line with company policy.
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Process daily bank statements and record receipts accurately.
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Send weekly payment records to OMEGA Bloemfontein and OMEGA Maitland.
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Record, print, and file weekly invoices and credit notes.
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Provide monthly summaries of invoices to the accountant, reconciling totals with Head Office before receipts are processed.
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Create requisitions for stock requested by central stores.
3. Books and Inventory Management
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Order books through Head Office and ensure delivery accuracy.
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Receive, check, and sign invoices for books, and pass them on to the accountant.
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Pack books in order in steel cases and record start and end numbers.
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Issue inventory to departments and maintain an up-to-date inventory register.
4. General Administration
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Responsible for printing and stationery management.
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Assist at the reception desk when required.
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Ensure all administrative duties are completed efficiently and accurately.
Minimum Requirements
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Matric / Grade 12 certificate.
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Post-matric qualification in Office Administration is beneficial.
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Three years relevant experience in office administration or financial clerical work.
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Bilingual proficiency in English and Afrikaans.
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Strong computer literacy, including MS Excel and Word.
Competencies and Skills
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Excellent attention to detail and organizational skills.
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Ability to multi-task and manage competing priorities effectively.
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Strong numerical and analytical skills for financial accuracy.
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Competent in office systems, bookkeeping, and records management.
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Good communication and interpersonal skills to interact with colleagues and clients.
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Ability to maintain confidentiality and integrity in handling financial records.
Remuneration and Benefits
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Competitive market-related salary.
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Permanent position with career growth opportunities.
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Work in a professional environment that values accuracy, accountability, and employee development.
Application Process
Applicants must submit:
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Covering letter demonstrating suitability for the role.
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Detailed Curriculum Vitae (CV).
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Certified copies of qualifications and supporting documents.
Incomplete applications will not be considered. Shortlisted candidates will be contacted for interviews. The company reserves the right not to fill the position.
Equal Opportunity
This position is EE-compliant, and preference will be given to candidates in line with the company’s Employment Equity Plan. The company is committed to diversity, inclusion, and equal employment opportunities across all levels.
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