VIRTUAL ASSISTANT (OPERATIONS & ADMINISTRATIVE SUPPORT)

January 11, 2026 admin Remote Work & Work-From-Home Jobs 0

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locations Remote – South Africa (Supporting EU Operations)

time type Full Time – Permanent

posted on Published January 04, 2026

salary range $1,100 – $1,400 USD per month (approx. R20,000 – R26,000+)

Are you a resourceful administrative professional looking to join a high-growth global tech firm? Somewhere, a leading talent connector, is recruiting a Virtual Assistant for a premier B2B SaaS business headquartered in the Netherlands. This company provides legal professionals and corporate teams with a “central source of truth” for their data, partnering with world-leading systems like iManage. If you are a South African-based professional who thrives in a fast-paced environment and enjoys bringing structure to complex business processes, this remote opportunity offers the chance to work at the intersection of design and technology consulting.

Role Summary

The Virtual Assistant (Operations & Administrative Support) is a dynamic role designed for a detail-oriented individual who excels at keeping a business operating smoothly behind the scenes. You will work directly with the CEO and the broader Executive team to manage daily administrative tasks, internal communications, and process optimization. This role is ideal for someone who is tech-savvy and comfortable supporting international clients within EU business hours.

Key Areas of Responsibility

1. Executive & Administrative Support

  • CEO Assistance: Manage the CEO’s calendar, coordinate internal and external appointments, and ensure consistent follow-ups on critical tasks.

  • Travel & Events: Plan and organize both internal and external events, as well as complex travel itineraries for the leadership team.

  • General Admin: Handle various ad-hoc tasks, including gift ordering for clients/partners and coordinating company-wide training initiatives.

2. Operational Efficiency

  • Documentation: Prepare meeting agendas, take detailed minutes, and track action items to ensure project momentum.

  • Knowledge Management: Organize digital files and maintain the company’s internal Confluence space to ensure data is accessible and up-to-date.

  • Workflow Optimization: Help streamline internal workflows and optimize the use of digital tools like Microsoft Teams and JIRA.

3. Sales & Project Coordination

  • CRM & Sales Support: Assist with CRM updates, proposal formatting, and tracking sales pipeline activities to support the growth of the SaaS platform.

  • Special Projects: Liaise with team members across the globe to ensure timely communication and support for special initiatives implemented by the Executive team.

  • Research: Conduct light market or operational research and summarize insights for the leadership team.

Requirements & Competencies

Essential Requirements

  • Experience: 2+ years’ experience as a Virtual Assistant or in a similar remote support role.

  • Communication: Excellent written and verbal communication in English.

  • Technical Proficiency: Confidence navigating productivity tools such as JIRA, Microsoft Teams, and Microsoft Office.

  • Schedule: Ability to work Monday–Friday during EU business hours (CET ±2).

Core Competencies

  • Organizational Skill: Strong multitasking abilities with a detail-oriented mindset.

  • Independence: Proactive and reliable, with the ability to manage a diverse workload without constant supervision.

  • Global Mindset: Experience supporting European or international clients is highly advantageous.

  • Software Knowledge: Familiarity with CRM or financial tools (e.g., HubSpot, Xero, or Monday.com) is a significant plus.

Package & Remuneration

This position offers a competitive US Dollar-based salary, providing a strong hedge for South African professionals:

  • Salary: $1,100 – $1,400 USD per month (depending on experience).

  • Flexibility: 100% remote work from your home office in South Africa.

  • Growth: Exposure to the global B2B SaaS and legal tech industry.

About the Company

Headquartered in the Netherlands, our client is at the forefront of Document Management System (DMS) integration. They turn overwhelming matter details into clear, actionable insights for legal and professional services firms worldwide. By joining this team, you become part of a culture that values clarity, structure, and efficiency.

How to Apply

If you are ready to bring your administrative expertise to a global stage, please submit your application today.

Official Apply Link: Virtual Assistant – Somewhere Remote

Note: This is a South African-based remote role. Please ensure your home office setup includes a stable, high-speed internet connection and a quiet environment suitable for international video conferencing.

Explore More Remote & Tech Careers

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