Food Safety & Quality Administration Role – Speciality Division

RCL Foods is seeking a SHEQ Administrator FTC (Fixed Term Contract) to join the Speciality division based in Spartan, Gauteng. This contract role forms part of the SHEQ function and reports directly to the Senior QAT.

As a leading player in the food manufacturing industry, RCL Foods focuses on delivering high-quality products while maintaining strong safety, health, environmental, and quality standards. The SHEQ Administrator FTC will support the Food Safety Management System (FSMS) by administering collected data, maintaining documentation, and ensuring compliance systems remain updated and effective.

This opportunity is suited to candidates with strong administrative skills, attention to detail, and experience within food safety, health and safety, or quality management environments.

Purpose of the Role

The primary purpose of the SHEQ Administrator FTC is to provide administrative support to the Food Safety Management System and Health & Safety systems.

The role focuses on document control, equipment calibration administration, non-conformance reporting (NCR) tracking, complaint logging, audit support, and reporting functions. The position ensures that all relevant documentation, records, and trackers are maintained accurately and updated in line with compliance standards.

This role plays an important part in maintaining structured SHEQ processes within the Speciality Spartan operation.

Key Responsibilities

The SHEQ Administrator will create, amend, publish, and upload Food Safety Management System documentation and report monthly on documentation numbers.

Control of documents for FSMS and H&S systems must be maintained, including updating documents and ensuring proper version control. Assistance must be provided to the cleaning supervisor with compiling CSOP drafts and sending them for approval.

All documents must be updated to reflect “RCL group services” where required.

Equipment calibration administration forms a core responsibility. The administrator must assist with workflow management for equipment calibrations including mass pieces, scales, pH meters, hygrometers, oil testers, metal detectors, x-ray equipment, and thermometers.

Calibration log sheets must be kept up to date. Communication with suppliers must be maintained to arrange on-site calibrations and send equipment for calibration as required.

Non-conformance reports (NCRs) must be opened and followed up. The weekly NCR tracker must be updated and shared accordingly.

The role includes assisting QATs with logging complaints onto the SheqX system, raising internal and external audit NCRs, facilitating weekly technical reports and trackers, and updating customer complaints dashboards.

The yearly internal audit schedule must be updated. Sales reports must be obtained for monthly reporting purposes.

The administrator must create BRs on trackers and workflows and generate workflows for Microchem, scientific pest control services, and other ad hoc service providers.

SheqX overall administration includes uploading documents, creating users, and maintaining system integrity.

Monthly reporting responsibilities include trending micro results such as environmental swab results (TVC, Coliforms, E. coli), hand swab capturing, product results, water results, Listeria results, and cleaning efficiency.

The role includes verifying weekly thermometer verification records, maintaining calibration files, ensuring verification and calibration certificates are updated and filed, and ensuring hand-held measuring devices are sent for calibration.

Capturing and updating over massing trackers, customer complaints trackers, and RTV trackers as complaints arise is required.

Stationery arrangements and general administrative support must be managed as required.

Minimum Requirements

Matric / Grade 12 with an administration qualification

Minimum 2 to 3 years’ experience in a similar role will be advantageous

Mathematical and statistical acumen

Computer literacy in MS Office, Excel graphs, PowerPoint, Q-Pulse (SheqX advantageous)

Candidates applying for this SHEQ administrator job must demonstrate strong administrative capability, attention to detail, and proficiency in managing data and compliance documentation.

Technical and Professional Skills

Document control and compliance administration capability

Understanding of Food Safety Management Systems

Experience with NCR tracking and audit support

Strong numerical and statistical understanding

Excel reporting and dashboard updating skills

System administration knowledge (SheqX advantageous)

Ability to coordinate with internal teams and external suppliers

Strong organisational and record-keeping ability

These competencies are essential for candidates pursuing SHEQ administrator jobs and food safety administration careers within manufacturing environments.

Work Environment and Operational Focus

This contract position operates within a food manufacturing environment at the Speciality Spartan site in Gauteng.

The role requires structured administrative execution, compliance monitoring, and coordination with quality assurance teams. The SHEQ Administrator must ensure all records, calibrations, audits, and complaints are accurately captured and maintained.

The position demands accuracy, accountability, and consistency in maintaining quality and safety systems.

Employment Details

Position: SHEQ Administrator FTC
Reference Number: RCL260212-1
Company: RCL Foods
Function: SHEQ
Job Type: Contract (Fixed Term)
Location: Spartan, Gauteng, South Africa
Closing Date: 17 February 2026

Applicants who do not receive feedback after the recruitment process may consider their application unsuccessful.

Employment Equity

RCL Foods supports fair and responsible employment practices in line with company policy and applicable labour legislation.

Apply for SHEQ Administrator FTC – Spartan

Candidates who meet the administrative and compliance requirements and are ready to support food safety and quality systems are encouraged to apply before the closing date.

👉 Apply for SHEQ Administrator FTC – Spartan

Applications close on 17 February 2026.

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