Senior Administrative Clerk Jobs in South Africa | Municipal Services & Utilities Careers

November 17, 2025 admin Government Jobs & Public Sector Careers 0

Location: Bloemfontein
Reference Number: PWI 25/41 (X3 Posts)
Directorate: Operational Property and Housekeeping
Salary: R228 321 per annum (Level 05)
Job Type: Permanent / Government Appointment

About the Senior Administrative Clerk Role

The Senior Administrative Clerk – Municipal Services (Utilities Division) is a critical role within the Bloemfontein municipal operations. This position involves managing administrative processes related to municipal property rates, debtors management, rental invoicing, and financial reconciliation. The role ensures accurate financial tracking and effective coordination with relevant departments.

This position is ideal for candidates with strong clerical, administrative, and computer skills who are detail-oriented, organized, and committed to public service excellence.

Position Overview

As a Senior Administrative Clerk, you will provide general clerical support while ensuring all municipal utilities and property services are efficiently managed. You will handle tasks such as monitoring payments, reconciling debtor accounts, capturing invoices, and liaising with various departments to ensure compliance with municipal policies and procedures.

Key Responsibilities

  • Process property rates payments accurately and efficiently.

  • Monitor and reconcile the debtors register and PASTEL system to ensure correct monthly rental invoicing.

  • Capture monthly rental invoices in the PASTEL system according to signed lease agreements.

  • Request and verify BAS reports weekly to confirm payments received.

  • Allocate cash receipts on PASTEL system based on BAS reports.

  • Compile debtor reconciliations between PASTEL and BAS based on actual payments.

  • Liaise with departmental Salary sections to ensure PERSAL deductions are correctly implemented.

  • Follow up on outstanding debt per approved Debtors Management Policy.

  • Implement debt write-offs in line with approved policies.

Minimum Requirements

  • NQF Level 4 (Grade 12 or equivalent).

  • Computer literacy with experience in PASTEL, BAS, and general office software.

  • Strong verbal and written communication skills.

  • Planning and organization skills to handle multiple administrative tasks.

  • Ability to work independently and within a team environment.

Skills and Competencies

  • Attention to detail and accuracy in financial and administrative records.

  • Strong organizational and time management skills.

  • Analytical skills for reconciling accounts and reports.

  • Customer-focused mindset with professional communication skills.

  • Problem-solving skills to resolve discrepancies efficiently.

  • Ability to maintain confidentiality and adhere to public service standards.

Why Join

  • Work in a professional municipal services environment with exposure to utilities management.

  • Develop your skills in financial reconciliation, administrative operations, and municipal property management.

  • Contribute to efficient public service delivery in Bloemfontein.

  • Gain experience in government administration and property services.

How to Apply

All applications should be submitted via email to:
Apply Here

Enquiries:

  • Mr. G Du Plessis – Tel: 051 410 7517

The Department of Free State promotes equity and encourages applications from candidates that support employment equity goals.

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