Location: Pretoria, Gauteng
Job Type: Permanent
Closing Date: [Insert Closing Date]
Reference Number: INTFMNHQ/02/43/25/3
Salary: R228 321 – R268 950 per annum (Level 05)
About Company
The SA Army Intelligence Formation is a key component of the South African National Defence Force (SANDF), responsible for providing intelligence support and strategic guidance across the Army. The Formation ensures operational readiness and contributes to national security by collecting, analyzing, and managing vital intelligence.
Position Overview
The Secretary will provide comprehensive secretarial and administrative support to the General Officer Commanding (GOC) of the SA Army Intelligence Formation. This role is critical in ensuring smooth office operations, effective communication, and proper record management.
Key Responsibilities
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Provide secretarial support services to the GOC.
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Schedule weekly and monthly meetings, appointments, and work-related engagements.
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Compile agendas and take minutes during meetings.
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Draft routine notes, memos, letters, and reports.
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Screen incoming and outgoing calls for the office.
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Manage correspondences and maintain proper record keeping.
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Create and maintain databases for effective record management.
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Arrange travel, accommodation, and process related claims for the GOC.
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Maintain attendance and leave registers for the Command Division.
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Improve filing, tasking, and document tracking processes.
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Maintain an up-to-date database of internal and external stakeholders.
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Handle petty cash payments for office purchases such as stationery and refreshments.
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Provide high-quality typing services.
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Manage classified files and documents.
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Authorize visitor access and parking arrangements.
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Contribute to building a high-performing team within the Command Division.
Minimum Requirements
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Grade 12 (NQF Level 4) or equivalent.
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No previous experience required.
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Computer literate (MS Word, PowerPoint, Access, Excel).
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Excellent communication skills (written and verbal).
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Proficiency in English.
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Strong organisational and planning skills.
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Good interpersonal skills.
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Problem-solving and analytical skills.
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Ability to work independently.
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Events management experience and database management skills.
Core Competencies
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Attention to detail and accuracy.
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Time management and multitasking abilities.
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Discretion and confidentiality handling sensitive information.
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Initiative and creativity to improve administrative processes.
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Teamwork and collaboration skills.
Why Join
Joining the SA Army Intelligence Formation offers the opportunity to develop professionally within a disciplined, high-performance environment that values equity, diversity, and operational excellence.
POPIA Compliance
The Department of Defence is committed to ensuring that all personal information provided by applicants is handled in accordance with the Protection of Personal Information Act (POPIA).
How to Apply
Applicants may submit their applications via:
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Mail: SA Army Intelligence Formation, Private Bag X172, Pretoria, 0001
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Hand Delivery: Corner of Patriot and Koraalboom Street, Sebokeng Building, Pretoria, 0001
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Email: Koos.Mahlangu@dod.mil.za
For enquiries, contact Major W. Theron / Captain M.C. Baloyi at (012) 355 2709 / 2729.
Note: The Department is committed to promoting equity (race, gender, and disability) in line with its Employment Equity plan. Preference will be given to candidates whose appointment advances representivity.
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