REF NO: SG 04/44/25/15
Location: North West
Job Type: Permanent
Salary: R228 321 – R268 950 per annum (Level 05)
Closing Date: As per official advert
Department: South African Military Health Service (SAMHS)
About the Department
The Area Military Health Unit North West operates under the South African Military Health Service (SAMHS), providing comprehensive military health support, administrative services, and operational readiness to serve the South African National Defence Force. The unit prides itself on professionalism, discipline, and service excellence — offering a stable career environment with opportunities for growth in public sector administration.
Position Overview
The Department of Defence is seeking a dedicated and highly organised Secretary to provide essential secretarial and administrative support to the Director. This position requires strong communication skills, excellent computer literacy, and the ability to manage sensitive information with tact and discretion.
This is an excellent opportunity for candidates seeking a stable public sector role with long-term career potential and competitive benefits.
Key Responsibilities
As the Secretary, your duties will include:
Administrative & Secretarial Support
-
Manage and coordinate the Director’s diary, meetings, and daily schedule.
-
Receive and direct telephone calls to the correct role players.
-
Maintain effective communication channels and ensure smooth office operations.
-
Operate office equipment such as photocopiers and fax machines.
-
Draft routine correspondence, memorandums and reports.
Travel & Logistics Coordination
-
Liaise with travel agencies to arrange travel itineraries for the Chief Director.
-
Process travel and subsistence claims.
-
Ensure that bookings and accommodation are approved by the Director before final confirmation.
Meeting Coordination
-
Arrange meetings, book venues, send invitations and organise refreshments.
-
Prepare schedules and agendas for meetings and events.
-
Record and compile basic minutes for the Director.
Document & Filing Management
-
Establish and maintain an efficient filing system for the Director’s office.
-
Manage incoming and outgoing correspondence.
-
Ensure documents for approval comply with departmental norms and standards.
Human Resource & Office Support
-
Assist with leave administration for the Director.
-
Procure and manage office supplies, stationery, and refreshments.
-
Collect and organise documents for the Director’s preparation and decision-making.
Policy and Compliance
-
Stay updated on Public Service prescripts, departmental policies, and procedures to ensure accurate application.
Minimum Requirements
To qualify, applicants must have:
-
Grade 12 / NQF Level 4 or equivalent.
-
Secretarial or administrative experience (an added advantage).
-
Proven computer literacy (MS Word, Excel, PowerPoint).
-
Excellent telephone etiquette and communication skills.
-
Strong organisational and interpersonal skills.
-
Ability to work reliably, with discretion and professionalism.
-
Ability to interact with individuals at various levels.
Core Competencies
-
Professional communication skills (verbal & written)
-
Time management and multitasking
-
Confidentiality and discretion
-
Attention to detail
-
Office administration
-
Client-focused service orientation
Why Join the South African Military Health Service?
-
Stable employment in the public service sector
-
Structured career progression
-
Training and development opportunities
-
Attractive government benefits
-
Exposure to a disciplined and professional working environment
POPIA Compliance Notice
All submitted applications will be handled in strict accordance with the Protection of Personal Information Act (POPIA). Personal information will be used solely for recruitment purposes. By applying, you consent to the processing of your personal information.
How to Apply
Submit your application to:
Area Military Health Unit North West – Human Resource Office
Private Bag X2011, Noorbrug, Potchefstroom, 2351
OR hand-deliver to:
Area Military Health Unit, Gen Koos Delare Road
OR Email to: Monare.Lehong@dod.mil.za
Enquiries: Capt R. Mokgatlhe – Tel: (018) 289 1305
Leave a Reply