Secretary | Air Defence Artillery Formation (ADA FMN HQ) Careers South Africa

November 12, 2025 admin Government Jobs & Public Sector Careers 0

DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE
DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE

Location: Air Defence Artillery Formation Headquarters, Pretoria, Gauteng
Job Type: Permanent (Level 05)
Salary: R228 321 – R268 950 per annum
Reference Number: ADAFMN/01/41/25/07
Closing Date: 30 November 2025

About the Air Defence Artillery Formation

The Air Defence Artillery Formation (ADA FMN) is a vital division of the South African Army, focusing on air defence operations, strategic planning, and support services. The formation provides administrative, secretarial, and logistical support to ensure the effective functioning of the directorates within the SANDF.

Explore more government and administrative jobs in South Africa here.

Position Overview

The Secretary will provide high-level secretarial and clerical support to the Directorate at ADA FMN HQ. This role involves managing correspondence, organizing meetings and events, coordinating travel arrangements, and maintaining office administration in line with Department of Defence procedures.

The ideal candidate will be highly organized, professional, discreet, and efficient, with strong interpersonal and communication skills. A Security Clearance must be obtained within one year of employment.

Key Responsibilities

1. Administrative & Secretarial Support

  • Provide secretarial and clerical support to the Directorate.

  • Receive telephone calls and refer them to the appropriate role players.

  • Draft routine correspondence and reports.

  • Establish and maintain filing systems.

  • Manage incoming and outgoing documents and mail.

  • Handle procurement of standard office items, stationery, and refreshments.

2. Meetings & Event Coordination

  • Arrange meetings and events for the Director, including identifying venues and inviting participants.

  • Organize refreshments and schedule meetings efficiently.

  • Record basic minutes of meetings.

3. Travel & Logistical Coordination

  • Coordinate all travel arrangements for the Director.

  • Compile and submit subsistence and travel (S&T) claims.

  • Ensure compliance with departmental procedures and policies.

4. Office Management & Compliance

  • Operate office equipment including fax, photocopiers, scanners, and computers.

  • Maintain professional standards, confidentiality, and discretion.

  • Stay updated on Department of Defence policies and procedures.

Minimum Requirements

Education & Qualifications:

  • Grade 12 (Matric) or equivalent.

  • Additional qualifications in Administration or Secretarial studies are advantageous.

Experience & Skills:

  • Experience in administration or secretarial roles.

  • Proficient in MS Word, Excel, PowerPoint, Lotus Notes, and office equipment.

  • Strong typing, organizational, and interpersonal skills.

  • Professionalism, reliability, and ability to act with tact and discretion.

  • Good telephone etiquette.

  • Self-motivated, flexible, and able to work under pressure.

Core Competencies

  • Excellent communication and interpersonal skills.

  • Strong organizational and administrative abilities.

  • Attention to detail, accuracy, and reliability.

  • Ability to maintain confidentiality and security protocols.

  • Professional demeanor and time management skills.

Why Join ADA FMN

Joining the Air Defence Artillery Formation provides:

  • Exposure to strategic administrative roles within the South African Army.

  • Opportunities to develop career growth in military administration and secretarial services.

  • Experience in high-level logistical coordination, travel, and event management.

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How to Apply

Submit your application to:

Department of Defence – SA Army Air Defence Artillery Formation
Private Bag X123, Pretoria, 0001
Hand Deliver: Corner Patriot and Karelboom Street, Sebokeng Complex, Block H1, Pretoria 0001
Email: Beauty.msiza@dod.mil.za

Enquiries: Warrant Officer A. Macdonald – Tel: (012) 355 2427

Note: The Department of Defence promotes equity (race, gender, and disability) in line with the Employment Equity Plan, giving preference to candidates whose appointment promotes representivity.

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