REMOTE OFFICE ASSISTANT

January 12, 2026 admin Remote Work & Work-From-Home Jobs 0

Coalition Technologies

Remote (Work from Home)

Permanent – Full Time

Posted: 05 January 2026 — Closing Date: Open until filled

Are you a highly organized, tech-savvy professional with a passion for operational excellence? Coalition Technologies, a leading digital agency, is seeking a versatile Remote Office Assistant to join our global team. This role is a strategic blend of administrative support, entry-level bookkeeping, and project coordination. If you are an innovative thinker who thrives in a fast-paced environment and possesses a high level of discretion, this is your opportunity to build a career with a company that values growth, collaboration, and high ethical standards.

Role Purpose

The Remote Office Assistant serves as a central hub for company operations, supporting both internal teams and clients. You will be responsible for maintaining the administrative backbone of the agency—from managing financial records and billing to coordinating company-wide events and maintaining internal databases. This position requires someone who can balance meticulous attention to detail with the ability to manage complex, ad hoc projects across various departments.

Key Areas of Responsibility

1. Administrative & Operations Support

  • Communication: Serve as a primary point of contact by professionaly answering phones and managing high-volume email correspondence.

  • Database Management: Contribute to the maintenance, upkeep, and accurate data entry of internal company databases.

  • Logistics & Culture: Research and distribute company-wide gifts and organize internal events, competitions, and special projects throughout the year.

  • Scheduling: Facilitate and manage the company holiday, time off, and schedule variation calendars.

2. Financial Record Keeping & Billing

  • Bookkeeping: Complete entry-level bookkeeping tasks, including recording expenses, organizing receipts, and maintaining transaction records.

  • Invoicing: Organize new client contracts, generate accurate invoices, and process client payments efficiently.

  • Issue Resolution: Act as a mediator to resolve billing discrepancies with both clients and internal team members.

3. Reporting & Quality Assurance

  • Data Analysis: Provide team members with account access, usage reports, and data analysis to support decision-making.

  • QA Support: Assist with quality assurance checks for various internal and client-facing reports to ensure 100% accuracy.

Requirements & Competencies

Essential Requirements

  • Communication: Excellent verbal and written communication skills with a professional tone.

  • Schedule: Must be available to work 40 hours per week from 9:00 am to 6:00 pm PST (Pacific Standard Time).

  • Technical Setup: A reliable remote workspace with a fast computer, high-quality internet, camera, microphone, and speakers.

  • Ethics: A high level of discretion, ethics, and trustworthiness when handling sensitive company and client data.

Preferred Skills & Experience

  • Software: Experience with QuickBooks Online, G-Suite, and advanced proficiency in Google Sheets or Excel.

  • Financial Background: Prior experience in bookkeeping or financial record keeping is highly preferred.

  • Innovation: A willingness to challenge existing methods and suggest innovative improvements to internal workflows.

Package & Remuneration

Coalition Technologies offers a comprehensive benefits package designed to support a long-term remote career:

  • Salary: Negotiable based on experience.

  • Leave: Generous Paid Time Off (PTO) plus 7.5 Paid Holidays.

  • Health: Health Insurance Reimbursement.

  • Growth: Profit Sharing, Learning Reimbursement, and Career Development Goals.

  • Equipment: Device Upgrade Program.

  • Wellness: Gym Reimbursement and company-wide virtual events.

About Coalition Technologies

Coalition Technologies is an award-winning digital marketing and design agency. We believe in “Tested Recruits”—a process that ensures we hire the top tier of global talent. By joining our team, you become part of an environment that prioritizes learning, results, and a culture of continuous improvement.

How to Apply

Please Note: You must apply via the official recruitment portal to be considered for this role.

Official Apply Link: Remote Office Assistant – Coalition Technologies

Note: As this is a PST-aligned role, South African applicants should be comfortable working late-shift hours (typically starting at 7:00 pm SAST).

Explore More Remote & Administrative Careers

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