Location: Pretoria, Gauteng (Head Office)
Job Type: Permanent
Closing Date: 12 December 2025
Reference Number: 3/3/1/21/2025
Salary: R228 321 per annum (Level 05) + 37% in lieu of benefits
About the Department
The Office of the Minister and the Office of the Deputy Minister form an essential part of the national administrative structure, providing strategic leadership, support, and coordination across the department. As part of this mandate, the registry function ensures that information, records, and correspondence are handled with accuracy, confidentiality, and compliance to public-sector legislation.
This opportunity is ideal for individuals seeking to begin or grow a career in government administration, registry management, document control, and office operations.
Position Overview
The Registry Clerk is responsible for providing professional, efficient, and compliant registry and records-management services to both offices. The role involves managing incoming and outgoing correspondence, maintaining filing systems, ensuring secure document storage, and offering frontline support at the registry counter.
No experience is required, making this a valuable entry-level position for candidates with strong organisational and communication skills.
There are two positions available:
- Office of the Minister
- Office of the Deputy Minister
Key Responsibilities
Registry Counter & Client Services
- Assist walk-in clients and resolve routine enquiries.
- Handle all telephonic and written queries related to registry operations.
- Receive, register, and process hand-delivered mail and files.
Mail Handling & Correspondence Control
- Receive, sort, register, and dispatch all incoming and outgoing mail.
- Distribute internal notices related to registry processes.
- Lock and secure mailbags for dispatch to the Post Office.
- Conduct spot checks to ensure no personal items are included in official post.
Records & File Management
- Open and close files using the approved record classification system.
- File, store, trace, and retrieve documents manually and electronically.
- Maintain and update index cards for all files.
Registry Equipment & Registers
- Operate all registry-related office equipment, including franking machines.
- Update and maintain the franking register and process daily postage.
- Maintain the remittance register and record all valuable items.
- Hand deliver remittances to Finance and manage returns via registered mail.
Archiving & Disposal
- Scan, sort, and package documents for archiving.
- Compile and submit lists of documents for archiving or disposal.
- Keep accurate records of all archived items.
Minimum Requirements
- Grade 12 Certificate (Matric).
- No prior work experience required.
Core Competencies
- Good communication skills (verbal and written)
- Excellent planning and organisational abilities
- Strong interpersonal skills and teamwork mindset
- Computer literacy
- Ability to handle confidential information responsibly
- Accuracy and attention to detail
- Flexibility and ability to follow procedures
Why Join the Department?
- Opportunity to begin a stable public-sector career
- Exposure to registry administration, document control, and compliance
- Supportive team environment with structured processes
- Meaningful role contributing to national governance
POPIA Compliance
All information submitted during the application process will be handled in accordance with the Protection of Personal Information Act (POPIA). Your data will be used solely for recruitment and verification purposes.
How to Apply
Submit your application via hand delivery or email:
Hand Delivery:
20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002
(Office hours only)
Email:
RCrecruit212025@nda.agric.za
Enquiries:
Mr Godfrey Matloga – (012) 312 9416
African males and females, and people with disabilities are encouraged to apply.
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