Company: Confidential
Location: Elandsfontein, Tunney, Gauteng
Job Type: Full-Time / Permanent
Industry: Procurement / Administration / Corporate Services
Functional Area: Procurement Coordination, Administrative Support
Closing Date: [To Be Confirmed]
About the Role
The Procurement Coordinator plays a vital role in supporting the procurement department through effective administration, coordination, and operational support. This role is responsible for processing purchase orders, managing invoices, assisting with group travel arrangements, coordinating PPE and stationery requirements, and supporting general procurement administration.
The successful candidate will demonstrate strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently while providing excellent support to internal departments and external suppliers.
Key Responsibilities
1. Maintenance and Order Management
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Create purchase orders accurately and ensure invoices for completed jobs are submitted for receipting.
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Maintain detailed records of all orders generated and invoices received.
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Send invoices and receipts to creditors for payment and track supplier statements.
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Ensure proper filing and archiving of all procurement documents.
2. Group Travel Coordination
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Process flight, accommodation, and car rental bookings submitted via SharePoint.
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Generate Embrace orders and match invoices to orders for payment processing.
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Reconcile credit card statements monthly and verify supplier statements for accommodation and car rentals.
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Maintain accurate records of all travel-related transactions.
3. Flower Orders Management
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Process flower requests in line with company policy.
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Create, place, and track orders with suppliers, ensuring timely delivery.
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Match invoices to orders and submit for receipting.
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Maintain accurate records and ensure supplier statements are up to date.
4. Personal Protective Equipment (PPE)
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Track order status on Embrace and provide timely updates to business units.
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Assist with loading inventory orders, checking returns and exchanges, and matching to documentation.
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Update employee PPE issue dates and relevant data on SharePoint.
5. Stationery and Boardroom Support
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Load inventory orders and create monthly orders for department requirements.
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Conduct weekly stock checks in boardrooms and ensure catering, refreshments, and equipment are in working order.
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Assist with boardroom bookings and general maintenance of meeting areas.
6. General Administrative Support
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Filing, report preparation, and document binding.
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Receiving, distributing, and tracking internal mail.
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Support day-to-day departmental overflow requirements.
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Maintain and update the asset register bi-annually.
Minimum Requirements
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Grade 12 (Matric)
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Minimum 3 years’ experience in an administrative or procurement environment
Skills and Competencies
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Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
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Strong customer relations and communication skills
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Ability to multitask and perform under pressure
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Professional and presentable demeanor for interaction with customers and suppliers
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Excellent organizational and record-keeping abilities
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Attention to detail and problem-solving skills
Why Join This Team
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Gain exposure to procurement and administrative processes in a dynamic corporate environment.
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Play a key role in supporting operational efficiency across multiple business units.
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Opportunity to develop skills in travel coordination, procurement, and vendor management.
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Contribute to a professional and collaborative workplace culture.
How to Apply
Qualified candidates are invited to submit their CV and application online or via email, highlighting all relevant experience, achievements, and qualifications.
Note: Only shortlisted candidates will be contacted.
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