Personal Assistant – Rural Development (Pretoria, Gauteng)

January 18, 2026 admin Government Jobs & Public Sector Careers 0

Government jobs South Africa
Government jobs South Africa

Ref No: 3/1/1/1/2026/8 | Salary Level 07

Executive Support Career Opportunity within the Public Service

The Department of Land Reform and Rural Development invites suitably qualified and experienced candidates to apply for the position of Personal Assistant within the Rural Development Branch, based in Pretoria, Gauteng.

This role is ideal for a highly organised, discreet, and professional individual with proven experience in providing executive-level administrative support. The successful candidate will play a critical role in ensuring the efficient functioning of the office of senior management within a structured government environment.

About the Role

The Personal Assistant will provide comprehensive secretarial, administrative, and office management support to a senior manager. The role requires a high level of confidentiality, strong organisational skills, and the ability to manage multiple priorities in a fast-paced environment.

This position involves direct interaction with internal and external stakeholders, coordination of meetings and travel, document management, budget administration support, and ensuring compliance with public service prescripts and procedures. A Classified Secrets Security Clearance is required due to the sensitive nature of the role.

Key Responsibilities

Secretarial and Office Support

  • Provide full secretarial and receptionist support to the manager

  • Receive and manage telephone calls, exercising discretion in call handling

  • Perform advanced typing and document preparation

  • Operate and ensure functionality of office equipment such as fax machines and photocopiers

  • Maintain accurate diaries and record engagements of the manager

Diary, Meeting, and Communication Management

  • Coordinate and prioritise meeting requests based on urgency and importance

  • Compile realistic schedules and appointment calendars

  • Prepare briefing notes and meeting documentation

  • Record minutes and decisions, and follow up on action items

  • Coordinate logistical arrangements for meetings

Administrative and Information Management

  • Ensure effective flow of information and documents to and from the manager’s office

  • Safeguard documentation in accordance with legislation and departmental policies

  • Draft correspondence and official documents as required

  • Collect, analyse, and collate information requested by the manager

  • Manage filing systems for the manager and unit

Stakeholder Liaison and Professional Support

  • Respond to enquiries from internal and external stakeholders

  • Communicate instructions and decisions on behalf of the manager

  • Act with tact, discretion, and professionalism at all times

Financial and Budget Administration Support

  • Support the manager with budget administration

  • Collect and coordinate documentation related to budget planning and expenditure

  • Assist with Medium-Term Expenditure Framework (MTEF) submissions

  • Monitor expenditure, track commitments, and alert the manager to over- or under-spending

  • Check and correlate BAS reports to ensure correct allocation of expenditure

  • Assist with fund shifts and preparation of draft memoranda

  • Handle procurement of standard items such as stationery and refreshments

Compliance and Policy Alignment

  • Study and apply relevant public service prescripts, policies, and procedures

  • Remain up to date with legislative and departmental requirements

  • Ensure administrative practices align with approved frameworks

Minimum Requirements

Applicants must meet the following minimum requirements:

  • Grade 12 Certificate

  • National Diploma in Secretarial / Office Administration / Management or relevant equivalent qualification

  • Minimum of 3 years’ experience providing support services to senior management

  • Classified Secrets Security Clearance

  • Willingness to work extended hours when required

Knowledge, Skills, and Competencies

The ideal candidate will demonstrate:

  • Knowledge of relevant legislation, policies, and procedures

  • Excellent telephone etiquette

  • Basic financial administration knowledge

  • Strong organisational and planning skills

  • Computer literacy (Microsoft Office)

  • Excellent verbal and written communication skills

  • Ability to research, analyse documents, and handle sensitive information

  • High level of reliability, self-management, and motivation

  • Professional grooming and presentation

  • Ability to communicate with people at all levels and from diverse backgrounds

Salary and Employment Details

  • Salary: R325 101 per annum

  • Salary Level: 07

  • Centre: Pretoria, Gauteng

  • Branch: Rural Development

  • Employment Type: Permanent

Employment Equity

EE Targets:
Coloured, Indian and White Males; Coloured, Indian and White Females; and Persons with Disabilities are encouraged to apply.

Enquiries

For further information regarding this post, please contact:

Ms N Notshe
Tel: (012) 312 9332

Apply for Personal Assistant – Rural Development

Applications may be submitted using one of the following methods:

  • Hand Delivery (during office hours):
    600 Lilian Ngoyi Street
    (formerly Van der Walt Street)
    Berea Park
    Pretoria
    0002

  • Email Applications:
    Post8@dlrrd.gov.za

Ensure that your application clearly states the post title and reference number.

Explore More Job Opportunities

Be the first to comment

Leave a Reply

Your email address will not be published.


*