Company: RecruitMyMom
Location: Worcester and Paarl, Western Cape, South Africa
Job Type: Permanent
Work Schedule: Full-time with flexibility (Hybrid: Part office, part remote)
Experience Level: Intermediate / Human Resources
Industry: Financial Services / HR Outsourcing
Functional Area: Human Resources Administration / HR Compliance / Employee Relations
Date Posted: 10 November 2025
Reference Number: ZR_15626_JOB
About RecruitMyMom
RecruitMyMom is South Africa’s trusted online recruitment platform connecting skilled professionals with flexible, part-time, and full-time career opportunities nationwide. The platform focuses on matching motivated individuals with reputable organisations that value professional growth, work-life balance, and meaningful engagement.
This opportunity is with a dynamic payroll services company expanding into HR outsourcing, offering a hybrid work environment across Worcester and Paarl. The company specialises in providing multi-client HR solutions with a focus on compliance, employee relations, and administrative excellence.
To explore similar HR roles, visit Jobs and Career Opportunities South Africa.
Position Overview
The company is seeking a proactive and detail-oriented HR Associate to join their growing HR service line. This permanent, full-time hybrid role offers a combination of remote and in-office work (primarily in Paarl with two days per week in Worcester during the first year).
The HR Associate will support HR administration, compliance, employee relations, and client service delivery across multiple client portfolios. This role is ideal for candidates with prior HR experience seeking a meaningful, growth-oriented opportunity, including professionals scaling down hours while remaining engaged in impactful HR work.
Key Responsibilities
1. HR Administration & Documentation
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Prepare and maintain employee files and HR records for assigned clients.
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Draft and issue employment-related documentation including:
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Offer letters
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Employment contracts (permanent, fixed-term, part-time)
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Confirmation, extension, or termination letters
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Support onboarding and offboarding processes, ensuring compliance and completeness.
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Maintain digital HR filing systems in line with POPIA data protection standards.
2. HR Compliance
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Assist clients in meeting statutory obligations under BCEA, LRA, UIF, and COIDA.
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Conduct periodic HR compliance audits for client employee files.
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Support the development and implementation of HR policies and standard operating procedures.
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Keep clients informed on HR and labour legislation updates.
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Ensure all HR templates and documentation remain legally compliant and up to date.
3. Employee Relations Support
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Provide basic HR guidance to clients on disciplinary and grievance matters.
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Draft disciplinary documentation (warnings, notices, hearing records).
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Assist clients with termination and exit documentation (UI19, certificate of service).
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Escalate complex HR or labour relations issues to the HR Manager.
4. Client Service Delivery
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Act as the primary HR point of contact for assigned client portfolios.
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Provide timely, professional responses to HR queries.
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Schedule and conduct regular HR check-ins with clients to ensure quality and compliance.
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Maintain client relationship logs, tracking deliverables and key dates.
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Prepare monthly HR status reports, including updates on new hires, terminations, leave, and compliance.
5. HR Projects & Process Improvement
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Assist in setting up HR structures for new clients (file setup, policy packs, onboarding processes).
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Contribute to development of standard HR templates and process improvements.
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Support internal HR initiatives to enhance client experience and operational efficiency.
Minimum Requirements
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Diploma or Degree in Human Resource Management or related field.
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Minimum 2 years’ experience in HR administration or HR outsourcing.
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Strong knowledge of South African labour laws (BCEA, LRA, UIF, COIDA, POPIA).
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Proficient in MS Office Suite (Excel, Word, Outlook).
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Familiarity with HRIS / HR software (e.g., Zoho People, SimplePay HR, Sage HR) advantageous.
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Exceptional attention to detail and accuracy.
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Strong client service orientation and communication skills.
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Ability to manage multiple clients and deadlines.
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High professionalism, discretion, and integrity.
Core Competencies
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Organised and process-driven with excellent documentation and reporting skills.
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Knowledge of HR best practices and legal compliance.
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Strong written and verbal communication.
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Client-focused with relationship management skills.
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Problem-solving, initiative, and ability to work independently.
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Ability to manage multiple priorities while maintaining high quality and compliance standards.
Why Join RecruitMyMom
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Work in a hybrid HR role across Worcester and Paarl, combining office and remote flexibility.
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Opportunity for career progression to HR Consultant or HR Business Partner.
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Gain specialised experience in HR Compliance, Employee Relations, and Policy Development.
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Exposure to multi-client HR environments and diverse industry practices.
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Competitive monthly salary range: R20,000 – R25,000.
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Join a supportive organisation focused on professional growth and HR excellence.
POPIA Compliance
All personal information submitted will be treated confidentially in accordance with the Protection of Personal Information Act (POPIA). Data will be used solely for recruitment purposes and stored securely.
How to Apply
Submit your CV and cover letter through the official RecruitMyMom Careers Portal or via Jobs and Career Opportunities South Africa.
Application Guidelines:
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Ensure your CV highlights relevant HR administration and compliance experience.
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Include references or examples of multi-client HR management.
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Only shortlisted candidates will be contacted for interviews.
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