Sun International Hiring Now | Executive Secretary Jobs North West | Sun City Resort Rustenburg | PA Jobs Hospitality 2026
Sun International, one of Africa’s most iconic hospitality and entertainment groups, is recruiting an Executive Secretary at the legendary Sun City Resort in Rustenburg, North West Province. This is a prestigious temporary position supporting the General Manager’s office at one of South Africa’s most recognisable and celebrated resort destinations — offering a rare opportunity for a highly experienced executive secretary or personal assistant to work at the heart of world-class hospitality operations.
🌟 1 Position Available | Sun City Resort | Executive GM Support Role — Apply Without Delay.
Executive Secretary Job Overview – Sun City Resort
| Detail | Information |
|---|---|
| Job Title | Executive Secretary |
| Company | Sun International – Sun City Resort |
| Job Reference | SI-797 |
| Industry | Hotel / Hospitality / Executive Administration |
| Job Type | Temporary |
| Positions Available | 1 |
| Location | Sun City Resort, Rustenburg, North West |
| Date Posted | 06 March 2026 |
| Application Status | ✅ Open – Apply Now |
About Sun International & Sun City Resort
Sun International is one of Africa’s premier hospitality, gaming, and entertainment groups, operating a portfolio of world-class hotels, resorts, and casinos across southern Africa. With a legacy of excellence spanning decades, Sun International is synonymous with luxury, entertainment, and unforgettable guest experiences.
Sun City Resort is one of South Africa’s most iconic destinations — a world-famous resort complex nestled in the Pilanesberg area of the North West Province, drawing millions of visitors from across Africa and the globe. Working at Sun City means being part of living South African hospitality history, within a fast-paced, high-profile executive environment where professionalism and precision are expected at the highest level.
Purpose of the Role
The Executive Secretary provides a wide range of administrative and general support duties of a responsible, confidential, and complex nature to the business unit’s Executive Office. The role ensures the seamless implementation and consistent delivery of services to all clients and stakeholders, and carries lead administrative responsibility — including the delegation and reassignment of work to other support staff within the business unit where required.
This is a senior executive support role that demands exceptional organisational ability, absolute discretion, advanced communication skills, and the professional polish to represent the General Manager’s office with confidence and credibility.
Key Responsibilities – Executive Secretary
Office Administrative Support
- Provide comprehensive administrative support to the Executive Office, managing all incoming and outgoing emails, mail, and telephone communications professionally and efficiently.
- Allocate and reconcile supplier invoices correctly and resolve all invoice-related queries timeously.
- Submit expense claims to the Finance department in full compliance with company policy and procedures.
- Order stationery, paper, and consumables as per company procurement procedures, ensuring availability on demand at all times.
- Develop and maintain a structured filing system — for both physical records and electronic documents — that enables all business unit team members to access required documents quickly and easily.
- Store all confidential documents securely and ensure sensitive information is protected at all times.
- Co-ordinate the flow of paper and electronic documents to the appropriate parties across the business unit.
- Follow through on all outstanding issues and action items from meeting minutes, liaising with relevant Heads of Department to ensure timely resolution.
- Liaise with travel service providers to co-ordinate all travel, car hire, and accommodation arrangements for the General Manager and executive team.
Executive Support to the General Manager
- Manage the General Manager’s diary comprehensively, including scheduling meetings, planning follow-up time, and allocating action steps from key engagements.
- Prepare all internal and external communication documents on behalf of the General Manager to the highest standard of professionalism.
- Type all correspondence proficiently and accurately, including letters, faxes, reports, and formal communications.
- Manage all calls, queries, and requests received by the GM’s office daily, ensuring each is resolved, redirected, or reassigned to the relevant manager promptly.
- Troubleshoot and resolve issues raised by assigned clients and stakeholders, escalating where necessary.
- Complete and distribute reports, meeting minutes, presentations, and departmental documents accurately and on time.
- Consolidate budget information, record and monitor monthly expenses, and escalate any variations from budget to the General Manager with supporting documentation.
Meeting Co-ordination
- Send out meeting invitations within reasonable timelines to accommodate all delegates’ schedules.
- Compile and distribute meeting agendas and minutes timeously before and after each meeting.
- Book appropriate meeting venues based on specific requirements — including number of attendees, equipment needs, timing, floor access, accessibility, refreshments, and time frames.
- Co-ordinate and test all required meeting equipment in advance, ensuring full functionality of air conditioning, laptops, projectors, and all audio-visual resources.
- Arrange catering in line with confirmed RSVPs and the dietary requirements of all attendees.
Project Co-ordination
- Co-ordinate special projects as allocated by the General Manager, managing timelines, deliverables, and stakeholder communication throughout.
- Conduct research and analysis required for projects or executive presentations, compiling findings into clear, professional documents.
- Communicate with stakeholders, clients, and visitors to advance the aims of assigned projects.
- Monitor the progress of projects allocated to staff by the General Manager and compile regular status reports covering progress, implemented actions, and challenges encountered.
- Consolidate information from across the business unit and present structured reports to the General Manager.
Minimum Requirements – Executive Secretary
Educational Qualifications
- Secretarial Diploma — required
- Additional qualifications in office administration, business management, or hospitality are advantageous
Work Experience
- Minimum of 5 years of administration or secretarial experience — essential
- Experience supporting a senior executive or General Manager in a corporate, hotel, or large hospitality environment is strongly preferred
Technical Systems Knowledge
- Computer literate in Microsoft Office Suite: Word, Excel, Outlook, PowerPoint
- Experience with PeopleSoft is advantageous
- Experience with IFS (specifically purchase requisitions) is advantageous
- Familiarity with Sun International’s organisational structure and internal channels is an advantage
Employment Equity
- Preference will be given to candidates from designated groups in line with the Employment Equity Act, No. 55 of 1998, SISA internal recruitment policy, and the unit’s Employment Equity plan.
POPI Compliance
- By applying for this position, applicants consent to the processing of their personal information as defined in the Protection of Personal Information Act 4 of 2013, in accordance with Sun International’s Privacy Statement.
Skills & Competencies Required
📋 Planning, Co-ordination & Multi-Tasking
The Executive Secretary manages the GM’s diary, co-ordinates meetings, oversees projects, and handles multiple administrative workstreams simultaneously — exceptional organisational ability is non-negotiable.
🔒 Discretion & Confidentiality
Working in the executive office of a major resort, you will regularly handle sensitive commercial, personnel, and operational information. Absolute discretion and professionalism are fundamental expectations of this role.
✍️ Writing Formal Correspondence
The ability to write polished, professional letters, reports, emails, and meeting minutes on behalf of the General Manager to the highest standard of accuracy and presentation.
💬 Communication Skills (Verbal & Written)
Clear, confident, and professional communication at all levels — from front-line team members to senior executives and external stakeholders — is central to this role.
🤝 Stakeholder Relationship Management
The Executive Secretary is the primary interface between the GM’s office and a wide range of internal and external stakeholders. Building and maintaining professional, trusted relationships is essential.
🎯 Decision-Making & Initiative
The ability to make sound decisions independently, take initiative on outstanding matters, and resolve issues without needing to escalate every query to the General Manager is a key differentiator for success in this role.
🔍 Attention to Detail & Accuracy
Minutes, budgets, reports, invoices, and correspondence all pass through the Executive Secretary’s hands. The highest standards of accuracy and checking are expected across every deliverable.
🏆 Professionalism & Image
As the face of the General Manager’s office, the Executive Secretary is expected to present and conduct themselves with impeccable professionalism in all interactions, written communications, and public-facing engagements.
Why Join Sun International at Sun City Resort?
- Iconic Destination — Work at one of South Africa’s most famous and celebrated resort complexes, recognised across Africa and globally
- Prestigious Executive Role — Support the General Manager of Sun City Resort directly, gaining unparalleled exposure to senior hospitality leadership
- World-Class Brand — Add Sun International and Sun City to your professional CV — credentials that carry significant weight across the hospitality and corporate sectors
- Dynamic Environment — No two days are the same at Sun City. The pace, variety, and scale of operations make every day an engaging professional challenge
- Career Exposure — Working at executive level in a major resort provides exceptional career development exposure across hospitality operations, finance, HR, and project management
- North West Location — Sun City is a destination in its own right, offering a unique and vibrant working environment unlike any typical office setting
Career Growth Path – Executive Administration & Hospitality Management
Starting or advancing your career as an Executive Secretary at a major hotel or resort opens significant doors:
- Executive Secretary → Senior Executive Secretary / Chief of Staff
- Senior Executive Secretary → Executive Assistant to C-Suite
- Executive Assistant → Operations Administrator / Hotel Administrator
- Hotel Administrator → Hotel Operations Manager / General Manager
Experienced executive secretaries and personal assistants with senior hospitality or corporate exposure are consistently among the most sought-after administrative professionals in South Africa, with strong demand across hotel groups, gaming companies, corporate offices, and professional services firms.
Frequently Asked Questions – Executive Secretary Jobs South Africa
What is the difference between an Executive Secretary and a PA? An Executive Secretary typically has broader administrative responsibilities than a PA, including lead administration duties, staff delegation, project co-ordination, and governance support. At Sun City, the role also carries budget monitoring and departmental reporting responsibilities.
Is this a permanent or temporary position? This is a temporary position. However, high-performing executive secretaries at Sun International are frequently considered for permanent placement when suitable roles become available within the group.
Do I need hospitality industry experience? Hospitality experience is advantageous but not listed as a strict requirement. Strong executive or corporate secretarial experience with a minimum of 5 years is the primary criterion.
Is PeopleSoft experience required? PeopleSoft experience is listed as advantageous. Candidates proficient in Microsoft Office with experience on other HR or ERP systems will be considered.
Will I be working directly with the General Manager? Yes. This role provides direct, daily support to the General Manager of Sun City Resort. The ability to manage a senior executive’s diary, communications, and workload with complete reliability and discretion is central to the role.
Is relocation to Sun City required? Candidates must be able to commute to or be based at Sun City Resort in Rustenburg, North West Province. Relocation arrangements are not specified — applicants should factor location into their application decision.
How to Apply for the Sun International Executive Secretary Position
This is a single, prestigious temporary vacancy at one of South Africa’s most iconic resorts. Applications from experienced executive secretaries and senior PAs are expected to be highly competitive. Apply now to secure your position in the shortlisting process.
Documents Required:
- Updated CV with executive or senior secretarial experience clearly detailed
- Certified copy of Secretarial Diploma
- Certified copy of South African ID
- Contact details for at least two professional references from executive or senior management level
👉 Apply for Sun International Executive Secretary – Sun City Resort
Please note: If you have not been contacted within one month after the closing date of this advertisement, please accept that your application was unsuccessful. Reference checks will be completed and personal information will be processed in accordance with POPIA.
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Post last updated: March 2026 | Keywords: executive secretary jobs South Africa 2026, PA jobs Sun City Resort, Sun International vacancies 2026, personal assistant jobs North West, hotel executive secretary vacancy, secretarial jobs Rustenburg, executive admin jobs hospitality, Sun City jobs 2026, senior secretary jobs South Africa, hospitality PA jobs North West Province
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