Finance and Accounts Payable Opportunity within a Leading Property Group

Broll Property Group is seeking a detail-driven and reliable Creditors Administrator to join its Investor Services division, supporting the Sundry – PTA Portfolio on a 6-month contract based in Sandton, Gauteng. This associate-level finance role is ideal for a candidate with solid experience in accounts payable, invoice processing, and creditors administration within a property, real estate, or professional services environment.

The role plays a critical part in ensuring the accurate, compliant, and timely processing of supplier invoices and payments, while maintaining strong relationships with vendors and internal stakeholders. The successful candidate will contribute directly to financial accuracy, audit readiness, and operational efficiency.

Position Purpose

The primary purpose of the Creditors Administrator role is to perform a full range of accounts payable and related clerical duties in accordance with company policies and financial controls. This includes receiving, reviewing, matching, coding, and capturing invoices, processing payments, maintaining records, and resolving supplier queries.

The role also supports the broader finance function by ensuring that all transactions are properly authorised, accurately recorded, and aligned with purchasing policies, budgets, and general ledger requirements.

Accounts Payable and Invoice Processing

The Creditors Administrator is responsible for the accurate and timely execution of all accounts payable activities. This includes receiving and reviewing source documents, matching invoices to purchase orders and receiving documents, and ensuring that all supporting documentation is complete and valid.

Invoices must be coded correctly to the appropriate general ledger accounts, project codes, and budget allocations before being captured into the automated accounts payable system. The role requires strong attention to detail to prevent overpayments, duplicate payments, or incorrect postings.

The incumbent is also responsible for determining optimal payment dates, taking advantage of supplier discounts where applicable, and ensuring that all payments are processed in line with agreed terms and approval authority.

Compliance, Accuracy, and Controls

A key responsibility of this role is ensuring that all invoices are properly authorised and comply with company purchasing policies. This includes verifying approval limits, checking documentation, and escalating any transactions that fall outside established procedures.

The Creditors Administrator performs arithmetic checks, reviews internal records, and ensures that accounting entries are accurate and complete. Any discrepancies, errors, or irregularities must be promptly identified, investigated, and resolved or referred to management when necessary.

Maintaining confidentiality and adhering to internal controls is essential at all times.

Vendor and Stakeholder Communication

The role requires regular interaction with suppliers and vendors to resolve billing discrepancies, answer queries, and maintain positive working relationships. The Creditors Administrator acts as a professional representative of the company, ensuring that supplier communication is handled efficiently and courteously.

Internally, the role requires close coordination with other departments to obtain missing information, correct transactions, and support smooth financial operations. Clear communication with management is essential, particularly when reporting unusual transactions or potential policy violations.

Reporting, Recordkeeping, and Support

The Creditors Administrator prepares reports, maintains accurate records, and ensures that all files are properly organised and up to date. This includes both digital and physical filing systems in line with company standards.

The role also supports the accounting department as needed, assists with special projects, and contributes to maintaining a clean, secure, and well-organised work environment.

Performance Expectations

Success in this role is measured by the accuracy, timeliness, and completeness of accounts payable processing. Invoices must be processed correctly, payments made on time, discrepancies resolved efficiently, and supplier relationships maintained positively.

The Creditors Administrator is expected to uphold company standards, follow procedures consistently, and provide reliable support to the finance team and management.

Qualifications

Matric is required.
Additional bookkeeping or accounting qualifications or short courses are advantageous.

Required Knowledge

Understanding of basic bookkeeping concepts and procedures.
Knowledge of purchasing policies and approval processes.
Experience working with automated accounts payable systems.
Familiarity with general ledger coding and invoice processing workflows.

Experience Required

One to two years of previous accounts payable or creditors administration experience is preferred.
Experience within a property, real estate, or professional services environment is advantageous.

Skills and Abilities

Strong organisational skills with high attention to detail.
Accuracy and reliability in handling financial data.
Good numerical and arithmetic ability.
Ability to work with accounting software and spreadsheets.
Strong communication skills and a cooperative team-oriented approach.
Ability to manage deadlines and work independently when required.

Employment Details

Position: Creditors Administrator
Company: Broll Property Group
Division: Investor Services
Business Unit: Sundry – PTA Portfolio
Industry: Real Estate / Property Management
Job Functional Area: Finance
Employment Type: Contract (6 months)
Location: Sandton, Gauteng
Experience Level: Associate
Closing Date: 12 February 2026

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Candidates who meet the above requirements and are available for a contract role are encouraged to apply.

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