Company: RCL Foods
Location: Randfontein, Gauteng, South Africa
Division: Grocery Division
Department: Procurement and Sourcing
Job Type: Permanent
Experience Level: Entry to Intermediate
Industry: Food Manufacturing / Supply Chain / Procurement
Functional Area: Buying and Administration
Date Posted: 6 November 2025
Closing Date: 9 November 2025
Reference Number: RCL251029-2
About RCL Foods
RCL Foods is one of South Africa’s leading food manufacturing and distribution companies, driven by a passion for innovation, quality, and sustainable business growth. Through its trusted brands and dedicated workforce, RCL Foods continues to make a meaningful impact on communities and industries by “Growing What Matters.”
Operating across multiple divisions — including Grocery, Baking, Logistics, and Animal Feed — the company offers a dynamic environment where professionals can thrive through collaboration, accountability, and continuous learning.
By joining RCL Foods, you become part of a team that believes in driving excellence through operational efficiency, integrity, and teamwork. Explore more opportunities at Jobs and Career Opportunities South Africa.
Position Overview
RCL Foods is seeking a motivated and detail-oriented Buying Administrator to join its Grocery Division based in Randfontein, Gauteng. This role reports directly to the Senior Buyer and plays a vital part in ensuring that the company’s procurement processes run smoothly, efficiently, and in full compliance with internal policies.
The successful candidate will provide administrative support to the purchasing team, handle supplier documentation, monitor open orders, and assist with quotations, data management, and general procurement governance. This position is ideal for an individual with strong organizational skills, accuracy, and a passion for supporting effective sourcing and supply chain operations.
Key Responsibilities
1. Buying Administration – Support to Buyers
-
Create purchase orders upon receiving fully completed and approved buying requisitions, ensuring compliance with company policy and Levels of Authority.
-
Verify that all requisitions are authorized and contain complete, accurate information.
-
Ensure all purchase orders meet company requirements, including obtaining three quotations when required.
-
Resolve problem invoices by liaising between suppliers and the credit department, ensuring queries are resolved within 48 hours.
-
Support buyers with requisitions and bid documentation to facilitate competitive procurement for non-contract items.
-
Solicit written quotations and assist in compiling and tabulating bids.
2. Buying Administration – Order and Supplier Management
-
Expedite purchase orders to ensure materials are delivered on time and according to supplier promises.
-
Communicate proactively with buyers regarding any unrealistic delivery schedules.
-
Monitor open purchase orders, ensuring none exceed 90 days (excluding imports or special requirements).
-
Analyze supplier performance and delivery accuracy against contractual lead times.
-
Maintain comprehensive records of purchasing documentation, shipments, and supplier correspondence.
-
Report procurement challenges to the Senior Buyer or Procurement Manager for prompt resolution.
3. Reporting, Administration, and Data Management
-
Compile accurate and up-to-date procurement data for management reports.
-
Maintain organized files and documentation in accordance with company procedures.
-
Prepare ad hoc spreadsheets or summaries as required by the procurement department.
-
Ensure regular, accurate data capture to provide reliable procurement insights and audit-ready records.
4. Teamwork and Self-Management
-
Demonstrate ownership and accountability for assigned administrative tasks.
-
Prioritize and plan daily responsibilities effectively to maintain consistent quality and productivity.
-
Uphold company values of teamwork, respect, and integrity in all interactions.
-
Proactively manage stakeholder expectations and communicate effectively across teams.
-
Show a willingness to assist colleagues, demonstrating commitment to collective performance goals.
5. Governance and Compliance
-
Ensure adherence to company procurement policies and ethical standards at all times.
-
Report any instances of non-compliance or irregularities in procurement processes.
-
Maintain procedural compliance by implementing and observing all relevant controls and internal audit requirements.
-
Uphold integrity and confidentiality when handling supplier information and company data.
Minimum Requirements
-
Matric / Grade 12 qualification (essential).
-
A Diploma in Supply Chain Management, Business Administration, or Procurement (preferred).
-
Prior experience in a procurement or supply chain administration environment.
-
Proficiency in MS Office Suite (Excel, Word, Outlook).
-
Working knowledge of Syspro or similar ERP system (advantageous).
-
Strong administrative, numerical, and organizational skills.
-
Excellent communication, interpersonal, and time management abilities.
Core Competencies
-
High attention to detail and administrative accuracy.
-
Knowledge of procurement processes and governance principles.
-
Strong analytical and data management capability.
-
Ability to multitask and manage competing priorities effectively.
-
Professional communication and problem-solving skills.
-
Team-oriented, proactive, and adaptable to change.
Why Join RCL Foods
-
Join one of South Africa’s most respected food and FMCG leaders.
-
Work in a collaborative and supportive team environment.
-
Gain valuable experience in procurement, administration, and supplier management.
-
Access career development and training opportunities to advance within the organization.
-
Competitive remuneration aligned with market standards.
Employment Equity
RCL Foods is committed to creating a diverse and inclusive workplace. Preference may be given to applicants from designated groups in line with the company’s Employment Equity Policy and transformation goals.
POPIA Compliance
All information provided by applicants will be treated confidentially and in compliance with the Protection of Personal Information Act (POPIA). Data collected will be used solely for recruitment purposes.
How to Apply
Submit your detailed CV and supporting documentation through the official RCL Foods Careers Portal or via Jobs and Career Opportunities South Africa.
Application Guidelines:
-
Ensure all qualifications and certifications are valid and recently verified.
-
Only online applications submitted via the official portal will be considered.
-
Incomplete or late applications will not be processed.
Explore More Opportunities
Connect With Us
Stay connected and explore the latest RCL Foods career opportunities:
Leave a Reply