Administrator: Vehicle Invoicing and Licensing – Motus Toyota Cape Gate

November 30, 2025 admin Motus careers 0

motus careers

Location: Cape Town, Western Cape
Job Type: Permanent
Closing Date: 05 December 2025
Reference Number: Not Provided

About Motus Corporation (Toyota & Hino – Cape Gate)

Motus Corporation is one of South Africa’s leading automotive retail groups, representing world-class brands with a strong national footprint. Motus Toyota Cape Gate forms part of this dynamic network, offering premium automotive sales, after-sales support, and customer-focused mobility solutions. As an established employer of choice, Motus provides learning, growth and long-term career opportunities in the automotive retail and vehicle finance administration sector.

This role is ideal for candidates looking to build a high-earning, stable career in dealership administration, vehicle invoicing, licensing, and automotive finance processing—all high-CPC job categories in South Africa.

Position Overview

The Administrator: Vehicle Invoicing and Licensing is responsible for the accurate processing of vehicle invoices, registrations, warranties, sales journals, stock sheets, and debtor accounts. This position ensures seamless administrative operations that support dealership compliance, profitability, and exceptional customer experience.

You will work closely with the Sales Manager, Dealer Principal, Finance Manager, and Stock Controller.

Key Responsibilities

1. Vehicle File & Documentation Management

  • Receive deal files and ensure signature by Dealer Principal & Sales Manager.

  • Verify inclusion of all required documents (OTP, trade-in paperwork, cost sheets, ID copies, change of ownership).

  • Open vehicle debtor accounts and manage debtor inquiries.

  • File invoices, receipts, and complete vehicle deal file archiving.

2. Vehicle Invoicing & Licensing

  • Invoice vehicles according to OTP, including sundries and verified amounts.

  • Complete change-of-ownership transactions.

  • Register vehicles and warranties accurately within required timelines.

  • Process and complete stock cards; retrieve relevant documentation from Stock Controller.

3. Stock & Sales Journal Processing

  • Capture stock movements into the system (vehicles in/out).

  • Maintain stock book and update the computer system.

  • Capture credit notes, sundry invoices, and journal entries.

  • Ensure sales journals balance daily and monthly (including Manager’s DOC and Accountant reviews).

  • Print weekly stock sheets for management.

4. Fleet Claim Processing

  • Submit monthly Toyota fleet claims within prescribed time limits.

  • Track rejections and resubmit when required.

5. Communication & Support

  • Retrieve and distribute emails appropriately.

  • Update DIMS (Dealer Information Management System).

  • Assist Stock Controller & Finance Manager as required.

  • Manage and follow up on traffic violations.

Minimum Requirements

  • Grade 12 / Matric

  • Clear criminal record

  • Computer literacy: MS Excel & MS Word

  • Knowledge of Kerridge and e-Toyota (essential)

  • Attention to detail and accuracy

  • Strong organisational ability

  • Good interpersonal communication skills

  • Previous experience in vehicle administration, invoicing, or dealership stock control will be an advantage

Core Competencies

  • High attention to accuracy

  • Time management and ability to work under pressure

  • Excellent communication skills

  • Strong numeracy and analytical ability

  • Professionalism and accountability

  • Ability to work with sensitive financial documentation

Why Join Motus Toyota Cape Gate?

  • Work within a leading national automotive group

  • Stable long-term career growth

  • Exposure to high-value assets and dealership operations

  • Competitive environment in a highly respected brand

  • Opportunity to build strong experience in automotive finance, invoicing, and vehicle licensing

  • Supportive management team and structured processes

POPIA Compliance

All personal information submitted as part of your job application will be used solely for recruitment purposes in compliance with the Protection of Personal Information Act (POPIA). By applying, you consent to the processing of your data for shortlisting and verification procedures.

How to Apply

Submit your application via the official Motus recruitment platform or the source where this vacancy was originally listed.

➡️ Official Apply Link

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