💰 R397,116 – R467,790 per annum | 📍 Multiple Locations | 🏛️ 5 Permanent Positions
Lead Justice Administration Across South Africa
Step into a pivotal management role within South Africa’s justice system. As an Administrative Officer, you’ll oversee critical operations at magistrate courts and family law centers, ensuring the smooth delivery of justice services to communities. This is your opportunity to make a tangible impact on the legal system while advancing your public service career.
5 Strategic Positions Available Across:
- ⚖️ Kimberley Magistrate Office
- 👨👩👧 Kimberley Family Law Centre
- 🏜️ Upington Magistrate Office
- 🌾 Carnarvon Magistrate Office
- 🏙️ Pretoria Regional Office
Position Details
Kimberley Magistrate Office
Reference: 15/25/NC/KIM
Location: Kimberley, Northern Cape
Note: This is a readvertisement – previous applicants encouraged to reapply with updated applications
Kimberley Family Law Centre
Reference: 43/25/NC/KIM-FLC
Location: Kimberley, Northern Cape
Focus: Family law case management and specialized support services
Upington Magistrate Office
Reference: 44/25/NC/UPT
Location: Upington, Northern Cape
Region: Serving the ZF Mgcawu District
Carnarvon Magistrate Office
Reference: 45/25/NC/CAR
Location: Carnarvon, Northern Cape
Setting: Rural magistrate office with diverse community service
Pretoria Regional Office
Reference: 2025/99/GP
Location: Pretoria, Gauteng
Setting: High-volume metropolitan court environment
Compensation & Benefits
Salary Range: R397,116 – R467,790 per annum (negotiable based on experience)
Salary Level: Mid-senior management grade
Performance-Based: Performance agreement required with potential for progression
Government Benefits Package:
- Comprehensive medical aid options
- Government pension fund (13th cheque)
- Housing allowance (where applicable)
- Annual, sick, and family responsibility leave
- Study assistance and professional development opportunities
- Job security and clear career progression paths
Why This Role Matters
As an Administrative Officer, you’ll be the operational backbone of your magistrate office or family law center. Your work directly enables:
✅ Access to Justice – Efficient court operations serve thousands of citizens annually
✅ Staff Empowerment – Lead and develop teams delivering critical justice services
✅ Financial Integrity – Safeguard public funds and third-party trusts
✅ Systemic Improvement – Drive operational excellence in justice administration
✅ Community Impact – Support families, victims, and accused through the legal process
Your Responsibilities
Financial Management & Governance
- Oversee Vote Accounts and Trust Fund administration with full accountability
- Manage Supply Chain Management processes in compliance with PFMA
- Implement and monitor budgetary controls and expenditure tracking
- Ensure compliance with Departmental Financial Instructions and Treasury regulations
- Prepare financial reports and forecasts for senior management
- Manage procurement processes and vendor relationships
- Conduct risk assessments and implement mitigation strategies
Human Resource Leadership
- Lead, develop, and performance-manage administrative teams
- Oversee recruitment, selection, and onboarding processes
- Manage leave administration, attendance, and employee relations
- Implement training and development initiatives
- Handle disciplinary processes and grievance procedures
- Foster a culture of professionalism and service excellence
- Ensure compliance with Public Service regulations and Labour Relations Act
Criminal & Civil Administration
- Supervise the end-to-end management of criminal and civil court processes
- Ensure accurate record-keeping and file management systems
- Coordinate with prosecutors, legal representatives, and other stakeholders
- Monitor case progression and identify administrative bottlenecks
- Implement quality control measures for court documentation
- Manage court scheduling and resource allocation
Family Law Operations (Where Applicable)
- Oversee specialized family law services and maintenance court operations
- Manage sensitive matters involving children and family disputes
- Coordinate with social workers, psychologists, and Family Advocate offices
- Ensure child-centered approaches in all family law matters
- Maintain confidentiality and handle trauma-informed service delivery
Case Flow Management & Court Support
- Provide comprehensive administrative support to judicial officers
- Facilitate efficient case flow management systems
- Coordinate with SAPS, correctional services, and legal aid
- Manage court user interfaces and stakeholder relationships
- Support technology implementation and digitization initiatives
- Ensure compliance with case management protocols
Strategic Planning & Reporting
- Develop operational plans aligned with departmental objectives
- Compile statistical reports and performance indicators
- Identify service delivery challenges and propose solutions
- Participate in management meetings and strategic planning sessions
Essential Requirements
Qualifications
Mandatory:
- Three-year National Diploma in Public Administration, Public Management, or equivalent
OR - Bachelor’s Degree in Public Administration, Public Management, or related field
Recognized institutions: Degrees from SAQA-accredited universities or technikons
Experience
- Minimum 3 years in administrative roles within government or justice sector
- Proven track record in managing teams and operational functions
- Demonstrated experience in at least two of: HR, Finance, or Supply Chain Management
Legislative & Technical Knowledge
Financial Management:
- Public Finance Management Act (PFMA) and Treasury Regulations
- Vote Account and Trust Fund administration
- Departmental Financial Instructions (DFIs)
- Basic Accounting System (BAS) and Justice Yellow Pages
- Budget preparation and expenditure monitoring
Human Resource Management:
- Public Service Act and Regulations
- Labour Relations Act and employment equity
- Performance management systems
- Recruitment and selection processes
- Employee wellness and relations
Supply Chain Management:
- Procurement processes and tender procedures
- Asset management and inventory control
- Contract management and vendor relations
- Preferential Procurement Policy Framework Act (PPPFA)
Added Advantage:
- Case Flow Management systems and protocols
- Integrated Justice System (IJS) knowledge
- Court case management software experience
- Previous magistrate court or legal environment exposure
Core Competencies
Technical Skills:
- Computer Literacy – Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Financial Systems – BAS, PERSAL, and government financial management systems
- Data Analysis – Ability to interpret statistics and compile reports
- Document Management – Records management and filing systems
Leadership & Management:
- Strategic thinking and operational planning
- Team building and people management
- Conflict resolution and problem-solving
- Decision-making under pressure
- Change management and adaptability
Interpersonal & Communication:
- Professional written and verbal communication
- Stakeholder engagement and relationship management
- Negotiation and influencing skills
- Cultural sensitivity and inclusivity
- Client service orientation
Personal Attributes:
- High ethical standards and integrity
- Attention to detail and accuracy
- Time management and ability to meet deadlines
- Resilience and stress management
- Proactive and results-driven approach
Ideal Candidate Profile
You’re the right fit if you:
✓ Have a proven track record of managing complex administrative operations
✓ Thrive in structured, regulated environments with clear accountability
✓ Can balance multiple priorities while maintaining quality standards
✓ Lead with empathy while driving performance and compliance
✓ Are passionate about justice, fairness, and public service
✓ Can navigate sensitive situations with discretion and professionalism
✓ Excel at building collaborative relationships across diverse stakeholders
✓ Remain calm and solution-focused in high-pressure court environments
Application Process
Important: Separate Applications Required
You must submit a separate application for each position you’re applying for, quoting the specific reference number.
For example, if applying for both Kimberley positions, submit two complete applications with different reference numbers.
How to Apply – Northern Cape Positions
Positions: Kimberley Magistrate (Ref: 15/25/NC/KIM), Kimberley Family Law (Ref: 43/25/NC/KIM-FLC), Upington (Ref: 44/25/NC/UPT), Carnarvon (Ref: 45/25/NC/CAR)
Option 1 – Online Application (Recommended):
https://forms.office.com/r/X2XaVPasWu
Upload all required documents in PDF format
Option 2 – Postal Application:
The Provincial Head: Justice and Constitutional Development
Private Bag X6106
Kimberley, 8300
Option 3 – Hand Delivery:
New Public Buildings (Magistrates Court)
Corner of Knight and Stead Streets
7th Floor
Kimberley, 8301
Hours: Monday-Friday, 08:00-16:00
Enquiries:
Ms K. Fritz
Tel: (053) 802 1300
How to Apply – Gauteng Position
Position: Pretoria Regional Office (Ref: 2025/99/GP)
Option 1 – Online Application (Recommended):
https://forms.office.com/r/X2XaVPasWu
Upload all required documents in PDF format
Option 2 – Postal Application:
The Regional Head
Private Bag X6
Johannesburg, 2000
Option 3 – Hand Delivery:
Department of Justice and Constitutional Development
Schreiner Chambers, 7th Floor
Corner Pritchard and Kruis Street
Johannesburg, 2001
Hours: Monday-Friday, 08:00-16:00
Enquiries:
Ms V Shiburi
Tel: (011) 332 9000
Required Application Documents
Submit a complete application package including:
Mandatory Documents:
- ✅ Completed Z83 Form (new version, obtainable from any Public Service Department or DPSA website)
- ✅ Comprehensive CV (maximum 5 pages, including 3 contactable references)
- ✅ Certified copies of qualifications (National Diploma/Degree – not older than 3 months)
- ✅ Certified copy of ID document (certification not older than 3 months)
- ✅ Proof of citizenship (if not South African, attach work permit)
- ✅ Detailed employment history (with dates, positions, and key achievements)
Application Checklist
Before submitting, ensure you:
☑️ Quoted the correct reference number for your chosen position
☑️ Completed Z83 form fully (signed and dated)
☑️ Included all required certified documents
☑️ Listed 3 contactable references with current contact details
☑️ Provided accurate contact information (email and cell number)
☑️ Met all minimum requirements stated in the advertisement
☑️ Submitted before the closing date and time
☑️ If applying for multiple positions, prepared separate applications for each
Posted: 01/40
Department: Justice and Constitutional Development
Employment Type: Permanent
Number of Positions: 5
The Department of Justice and Constitutional Development is an equal opportunity employer committed to diversity and inclusion.
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