Unitrans is currently seeking a meticulous and organized Administration Officer II to join their Chemicals business unit at the Clairwood Admin site in KwaZulu-Natal. This permanent position is designed for an administrative professional who thrives in a structured environment and excels at managing documentation, data capturing, and staff-related administration. If you have experience in logistics documentation and a high level of attention to detail, this is a fantastic opportunity to join a market-leading logistics provider.
Job Overview
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Closing Date: 2025/12/29
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Reference Number: UNI251222-1
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Job Title: Administration Officer II
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Business Unit: Chemicals
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Contract: Clairwood Admin
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Job Type: Permanent – Normal
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Location: Clairwood, KwaZulu-Natal, South Africa
Job Summary
The Administration Officer II will perform a variety of clerical duties including compiling data, making standard computations, processing and coding documents, and maintaining comprehensive records and files. Under general supervision, you will ensure that the flow of logistics documentation—specifically Proof of Deliveries (PODs)—is managed efficiently and accurately to support the operations of the Chemicals division.
Key Duties and Responsibilities
1. Documentation and POD Management
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Daily Processing: Collection and daily processing of PODs and trip sheets.
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Verification: Ensuring trip numbers are correctly captured on PODs and monitoring the completeness of all delivery documentation.
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Digital Systems: Loading PODs onto the electronic system and maintaining necessary digital and physical copies.
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Communication: Liaising with clients regarding completed PODs and maintaining accurate schedules/registers of all information.
2. General Office Administration
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Filing & Organization: Daily filing in order number sequence and maintaining up-to-date, organized records.
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Front Desk Support: Managing reception, answering telephones, and handling faxing and copying requirements.
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Meetings: Assisting with minute-taking and ensuring files are updated regularly.
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Data Capturing: Efficiently capturing operational data to support reporting.
3. Human Resources and Payroll Support
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Wages Input: Compiling daily hours worked and preparing weekly input for wage processing.
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Leave Management: Monitoring and administering staff leave records.
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Staff Support: Assisting employees with general administrative queries and maintaining personnel records.
4. Customer and Operational Relations
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Client Interaction: Ensuring good customer relations through professional daily interaction.
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Trip Oversight: Checking that trip sheets are signed daily to ensure compliance and accountability.
Qualification and Experience Requirements
To be considered for the Administration Officer II role, candidates must meet the following criteria:
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Minimum Education: Grade 12 / Matric (NQF Level 4) and a Higher Certificate or Advanced Certificate (NQF Level 5).
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Experience: Up to 3 years of experience in a similar administrative or clerical role, preferably within the logistics or chemical sectors.
Required Skills and Competencies
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Computer Literacy: Proficiency in data capturing and electronic filing systems.
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Numerical Skills: Ability to perform standard computations for wage and hour tracking.
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Organizational Skills: High level of competence in filing, scheduling, and document control.
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Communication: Professional telephone etiquette and the ability to liaise effectively with both clients and internal staff.
Why Join Unitrans?
Unitrans is a diversified logistics and supply chain group with operations across sub-Saharan Africa. Joining the Chemicals division in Clairwood offers a stable work environment within a highly specialized industry, providing the opportunity to develop your administrative skills within a large corporate structure.
How to Apply
If you meet the NQF Level 5 education requirements and have a strong background in logistics administration, please submit your application through the official Unitrans recruitment portal:
Official Apply Link: Administration Officer II – Unitrans
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