Department of Defence Hiring Now | Administration Clerk Jobs Port Elizabeth | Government Admin Vacancy Gqeberha | SANDF Clerical Post Eastern Cape 2026
The Department of Defence, via Air Force Station Port Elizabeth (AFS PE) in Gqeberha (Port Elizabeth), Eastern Cape, is recruiting an Administration Clerk: Production at salary Level 05 — offering a permanent government salary of R228 321 – R268 950 per annum. This entry-level permanent government post requires no prior experience — making it one of the most accessible pathways into structured, long-term government employment currently available in the Eastern Cape. The successful candidate will render general clerical support, capture leave and S&T data, maintain asset registers, support skills development administration, and manage filing and records across the unit.
📋 Government Post | No Experience Required | AFS PE Gqeberha | R228 321 – R268 950 p.a. | Ref: AFSPE/02/08/26/01 | Apply Now.
Administration Clerk: Production Job Overview – Department of Defence, AFS PE
| Detail | Information |
|---|---|
| Job Title | Administration Clerk: Production |
| Post Reference | AFSPE/02/08/26/01 |
| Department | Department of Defence |
| Station | Air Force Station Port Elizabeth (AFS PE) |
| Salary | R228 321 – R268 950 per annum (Level 05) |
| Job Type | Permanent — Government |
| Qualification | Grade 12 (NQF Level 4) or equivalent |
| Experience | None required |
| Location | Gqeberha (Port Elizabeth), Eastern Cape |
| Enquiries | Maj F.G. Fatyi — Tel: (041) 505 1463 |
| Application Status | ✅ Open – Apply Now |
About Air Force Station Port Elizabeth
Air Force Station Port Elizabeth (AFS PE) is a South African Air Force installation located at Gqeberha (Port Elizabeth) in the Eastern Cape — one of South Africa’s major coastal cities and the industrial heart of the Eastern Cape province. AFS PE forms part of the Army Support Base Eastern Cape infrastructure and plays a key logistical, administrative, and operational support role within the SANDF’s Eastern Cape presence. The Administration Clerk: Production provides critical day-to-day administrative support to the unit — capturing personnel data, maintaining asset records, and ensuring the smooth running of the station’s administrative functions.
Purpose of the Role
The Administration Clerk: Production is responsible for rendering general clerical support duties across the AFS PE unit — including capturing personnel leave and S&T data, recording performance assessments, compiling skills development databases, maintaining the unit asset register, managing filing, and attending to telephone enquiries.
Key Responsibilities – Administration Clerk: Production
Personnel Leave & S&T Capturing
- Capture personnel leave accurately and timeously — maintaining up-to-date leave records for all unit personnel in accordance with DOD leave policy.
- Capture Subsistence and Travel (S&T) data for unit personnel — recording all travel advances, claims, and supporting documentation accurately in the unit’s administrative systems.
Performance Assessment Administration
- Capture personnel performance assessments — recording individual performance data, ratings, and outcomes in the unit’s human resources administration system in support of the DOD’s performance management processes.
Skills Development Programme Administration
- Compile a database for skills development programmes for unit personnel — recording training attendance, programme participation, and outcomes in support of the DOD’s skills development and SETA reporting requirements.
- Capture skills development reports — maintaining accurate, current records of all training and development activities across the unit.
Asset Register Management
- Record assets of the unit and keep them updated — capturing all new assets, disposals, transfers, and changes to asset condition in the unit’s asset register.
- Maintain the asset register in compliance with DOD asset management policy and PFMA requirements — ensuring that the unit’s fixed and moveable assets are accurately accounted for at all times.
Filing & Document Management
- Maintain proper filing of documents in the section — ensuring that all correspondence, records, and administrative documents are correctly filed, organised, and retrievable.
- Apply knowledge of clerical duties and practices to all document management activities — maintaining a well-organised, compliant filing system throughout.
Telephone Enquiries & General Clerical Support
- Attend to telephone enquiries — responding professionally, accurately, and helpfully to internal and external callers seeking information or assistance.
- Render general clerical support duties across the unit as required — providing flexible, reliable administrative assistance to support the daily operations of AFS PE.
- Collect and compile statistics as required — gathering and organising data to support unit reporting and management information requirements.
Minimum Requirements – Administration Clerk: Production
Qualifications
- Grade 12 (NQF Level 4) or equivalent — essential
- No prior experience required
Skills & Knowledge
- Computer literate — essential; ability to capture data and operate computer systems
- Knowledge of clerical duties and practices — essential
- Organising skills — essential
- Good interpersonal relationships — essential
- Effective verbal and written communication in English — essential
- Ability to capture data accurately
- Ability to collect and compile statistics
Why Join the Department of Defence as Administration Clerk at AFS PE?
- No Experience Required — A permanent government post requiring only Grade 12 and basic computer literacy — one of the most accessible entry points into structured South African government employment available in the Eastern Cape in 2026
- Permanent Government Employment — Full DPSA permanent appointment with GEPF pension fund, government medical aid subsidy, structured leave entitlements, and transparent annual salary progression through Level 05 notch increments
- Broad Administrative Skill Development — Gaining simultaneous experience in leave administration, S&T processing, performance management, skills development, asset register management, and general clerical support provides one of the broadest administrative skill sets available at entry level in the South African public sector
- Gqeberha (Port Elizabeth) — Eastern Cape Hub — Work in one of South Africa’s most significant coastal cities — the automotive manufacturing capital of South Africa, with a large public sector employment base and a strong government services infrastructure
- PFMA Asset Management Exposure — Administering the unit asset register under the Public Finance Management Act framework develops a specialist public sector skill that is valued across all government departments, state entities, and constitutional institutions
Career Growth Path – Government Administration
- Administration Clerk: Production (Level 05) → Senior Administration Clerk (Level 06)
- Senior Admin Clerk → Administrative Officer (Level 07)
- Administrative Officer → Assistant Director — Administration (Level 08)
- Assistant Director → Deputy Director — Corporate Services
Government administration clerks with DOD or SANDF experience — particularly those with combined skills in leave administration, performance management, asset registers, and skills development — are consistently in demand across all South African national and provincial government departments.
Frequently Asked Questions – Administration Clerk Jobs South Africa
What is the PFMA and why does it apply to asset register management? The Public Finance Management Act (PFMA, Act 1 of 1999) is South Africa’s primary legislation governing the financial management of national and provincial government departments and entities. Under the PFMA and its associated Treasury Regulations, all government assets must be properly recorded, maintained, and accounted for in an official asset register. The Administration Clerk: Production is responsible for maintaining this register at unit level — ensuring that every asset is correctly captured, that disposals and transfers are recorded, and that the register is available for audit purposes.
What is the difference between this role and the AFB Makhado Registry Clerk or AFB Bloemspruit Secretary posts? All three are Level 05, no-experience DOD posts — but they cover different administrative disciplines. The Registry Clerk (Makhado) focuses on records classification systems and the DOD Correspondence File Plan. The Secretary (Bloemspruit) focuses on executive PA and secretariat functions for a Manager. The Administration Clerk: Production (AFS PE) is the broadest general administrative role — covering leave, S&T, performance management, skills development, asset registers, filing, and statistics — making it the most versatile entry-level administrative qualification in the DOD cluster.
What does “capturing statistics” involve? Statistical data capturing in a government administrative context means collecting, recording, and compiling numerical data — such as leave statistics, training attendance figures, asset quantities, or performance rating distributions — for management reporting purposes. The data is typically compiled into weekly, monthly, or quarterly reports for unit management or higher headquarters.
What skills development programmes are tracked? Under the Skills Development Act and SETA framework, government departments must track and report on employee participation in training and development programmes — including learnerships, short skills programmes, workplace experience, and professional development courses. The Administration Clerk compiles and maintains the unit’s database of skills development activity — supporting the DOD’s compliance with ETDP SETA and other SETA reporting requirements.
Is Afrikaans or isiXhosa proficiency an advantage for this post? English is the only stated language requirement. However, Gqeberha is a linguistically diverse city where isiXhosa is the most widely spoken home language and Afrikaans has significant presence in the professional community. Practical communication ability in either language is a useful day-to-day advantage — particularly when attending to telephone enquiries from unit personnel or external callers across the Eastern Cape.
⚠️ How to Apply
Submit your application quoting reference AFSPE/02/08/26/01 via one of the following channels:
- Email: afspehr@dod.mil.co.za
- Post: Department of Defence, Air Force Station Port Elizabeth, Army Support Base Eastern Cape, Willow Drive, Gqeberha, 6013
- Hand delivery: Forest Hill Drive, Southdene, Port Elizabeth
Enquiries: Maj F.G. Fatyi — Tel: (041) 505 1463
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Post last updated: March 2026 | Keywords: administration clerk jobs Port Elizabeth 2026, Department of Defence vacancy Eastern Cape, government admin clerk Gqeberha, SANDF clerical jobs AFS PE, no experience government jobs Eastern Cape 2026, DoD jobs 2026, administration clerk permanent post Eastern Cape, government Level 05 jobs Gqeberha, AFS PE admin vacancy 2026, clerical jobs Port Elizabeth government 2026
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