Retail Administration, Creditors and HR Support Role

The Building Company is seeking to appoint an Admin Clerk – BUCO Mthatha Elliot Street for its retail operations in Mthatha. This permanent position is responsible for performing general administrative duties, creditors administration, and HR support functions, while also providing relief cashier and reception services when required.

The role plays an essential part in ensuring accurate record keeping, supporting store financial processes, maintaining personnel files, and assisting with recruitment and compliance administration. The successful candidate must demonstrate strong organisational skills, attention to detail, and the ability to work professionally in a busy retail environment.

This opportunity is ideal for a candidate with at least three years of general administration experience who is looking to grow within a structured retail environment.

About the Role

The Admin Clerk supports daily store operations by ensuring that administrative processes are completed accurately and on time. The position involves handling creditors reconciliations, capturing invoices and GRNs, maintaining HR records, assisting with recruitment administration, and supporting month-end procedures.

The incumbent must also provide relief reception and cashier services when required, ensuring professional customer interaction at all times.

This role requires the ability to work systematically with documentation, maintain compliance standards, and contribute positively to the company’s culture and values.

Reception and Cashier Support

The Admin Clerk provides relief reception and cashier services when required, ensuring professional and efficient customer service.

Customer interactions must reflect professionalism and uphold company service standards.

Accuracy in handling transactions and documentation is essential to support store operations.

Creditors and Financial Administration

The Admin Clerk is responsible for capturing GRNs and CVRs accurately into the system.

Invoices must be captured correctly, and GRNs must be matched to invoices to ensure proper reconciliation.

CVRs must be processed efficiently in cases of incorrect quantities received, price differences, or damaged goods returned.

Creditors must be reconciled accurately and timeously to supplier statements.

Variances such as price or quantity differences must be investigated, and findings provided to management.

Supplier queries must be resolved professionally and efficiently.

Month-end statements must be organised and consolidated for posting.

Data must be tabulated and posted in record books accurately.

Filing of unpaid matched GRNs, delivery notes, orders, and buy-out details must be completed accurately and systematically.

Inventory and Record Keeping

Accurate filing of customer invoices relating to debtors accounts must be done timeously.

Assistance with accurate cycle counting is required as part of inventory auditing procedures.

The Admin Clerk compiles and maintains records of business transactions and office activities within the store.

Data must be copied, compiled, and used to prepare records and reports in accordance with store systems and procedures.

Maintaining structured and organised documentation ensures compliance and operational efficiency.

HR and Personnel Administration

The Admin Clerk ensures that all documents relating to the onboarding of new employees are completed and submitted timeously.

Personnel files must be maintained accurately, including sorting leave forms and managing documentation.

The role includes administration and reporting of WCA claims and handling disciplinary action documentation.

Recruitment administration support must be provided when required, including assistance with job advertising.

The Admin Clerk assists the Store Accountant with administration relating to skills development and employment equity reporting.

Accurate personnel record keeping supports compliance with company policies and labour requirements.

Compliance and Company Values

The Admin Clerk is required to uphold and promote the company values and culture at all times.

All administrative processes must be conducted in line with store procedures and retail standards.

Professionalism, integrity, and accuracy are critical in ensuring that store operations run smoothly.

Minimum Requirements

Grade 12 is required.

Business Management N4 – N6 qualification is required.

Human Resources N4 – N6 qualification is required.

Minimum of 3 years’ experience in general administration duties is required.

Strong clerical, organisational, and reconciliation skills are essential.

Ability to manage multiple administrative functions simultaneously.

Professional communication skills.

Attention to detail and accuracy in financial and HR administration.

Employment Details

Position: Admin Clerk – BUCO Mthatha Elliot Street
Company: The Building Company
Industry: Retail
Location: Mthatha, Eastern Cape, South Africa
Job Type: Permanent
Positions Available: 1
Closing Date: 24 February 2026
Job Reference: 1001200801

Apply for Admin Clerk – BUCO Mthatha Elliot Street

Candidates who meet the above requirements and have relevant retail administration and creditors experience are encouraged to submit their applications before the closing date.

👉 Submit your application for Admin Clerk – BUCO Mthatha Elliot Street

Applications close on 24 February 2026.

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