VKB Group Hiring Now | Admin Assistant Jobs Villiers Free State | Free State Oil Inventory Admin | Edible Oil Industry Accounting Vacancy Eastern Free State 2026
Free State Oil (Pty) Ltd, a subsidiary of VKB Agriculture (Pty) Ltd and a dynamic player in South Africa’s edible oil processing industry, is recruiting an Admin Assistant at their Villiers, Eastern Free State facility. This is a 4-month fixed-term contract position — assisting the Cost and Hedge Accountant with daily stock movements, inventory reconciliation, stocktakes, and consumables management — in a professional corporate agriprocessing environment in the Eastern Free State. Candidates with a minimum of 5 years of accounting and/or inventory experience and advanced MS Excel skills are invited to apply before the 22 March 2026 closing date.
📊 4-Month Contract | VKB Free State Oil Villiers | Inventory & Accounting Admin | 5 Years Experience | Closing 22 March 2026 — Apply Now.
Admin Assistant Job Overview – Free State Oil, Villiers
| Detail | Information |
|---|---|
| Job Title | Admin Assistant |
| Company | Free State Oil (Pty) Ltd |
| Parent Company | VKB Agriculture (Pty) Ltd / VKB Group |
| Division | VKB Agri Processors (Pty) Ltd |
| Industry | Agriculture / Edible Oil Processing |
| Job Functional Area | Operations |
| Job Type | Contract — 4 months |
| Experience Level | Associate |
| Location | Villiers, Free State |
| Qualification | Grade 12 or NQF Level 4 — essential |
| Experience | Minimum 5 years accounting and/or inventory — essential |
| Excel Level | Advanced MS Excel — essential |
| Contract Term | 4 months |
| Closing Date | 22 March 2026 |
| Application Status | ✅ Open – Apply Now |
⚠️ VKB Career Portal tips: Use Google Chrome. CV must be a clean PDF or Word document — no handwriting. Upload CV only in the designated CV section. Upload supporting documents separately. Profile picture minimum 300×300px. VKB may expire this vacancy at any time at their own discretion.
About Free State Oil (Pty) Ltd
Free State Oil (Pty) Ltd is a subsidiary of VKB Agriculture (Pty) Ltd — situated in Villiers in the Eastern Free State — and is a dynamic participant in South Africa’s edible oil processing industry. The facility processes sunflower and other oilseed crops grown in the surrounding Free State agricultural region into refined edible oil products for South African and broader market consumption. As a VKB Group subsidiary, Free State Oil operates within the Group’s integrated agriprocessing value chain — connecting Free State grain farmers directly to the edible oil market.
Villiers is also the location of the VKB Branch Marketer post published earlier in this session — making this the second VKB Villiers post on your site, building a Villiers-specific VKB sub-cluster.
Purpose of the Role
The Admin Assistant assists the Cost and Hedge Accountant with daily stock movements and record keeping — performing daily inventory reconciliation, stocktakes, store inventory management, and consumables management at the Free State Oil facility in Villiers.
Key Responsibilities – Admin Assistant
Daily Inventory Reconciliation
- Perform daily inventory reconciliation — comparing physical stock counts against system records and identifying, investigating, and reporting all variances accurately and timeously.
- Ensure all daily stock movements (receipts, issues, transfers, and adjustments) are correctly captured and reconciled in the inventory system.
Daily Stocktakes
- Conduct daily physical stocktakes across designated inventory categories at the Free State Oil facility — providing accurate, up-to-date stock on hand data to support the Cost and Hedge Accountant’s daily reporting and hedge management functions.
Store Inventory Management
- Manage the daily store inventory — ensuring all stock receipts, issues, and movements are correctly recorded, that stock levels are monitored, and that discrepancies are escalated promptly.
- Assist in the day-to-day management of consumables — tracking usage, monitoring stock levels, and initiating replenishment requests as needed.
Cost & Hedge Accounting Support
- Assist the Cost and Hedge Accountant with daily record keeping — maintaining accurate, organised inventory and stock movement records that support cost accounting and commodity hedge management at the facility.
Minimum Requirements – Admin Assistant
Qualifications
- Grade 12 or NQF Level 4 — essential
Work Experience — Essential
- Minimum 5 years of accounting and/or inventory management experience — essential
Computer Skills — Essential
- Advanced MS Excel — essential; must be able to work at advanced level
- Computer literate in full MS Office package — essential
- Microsoft Dynamics Business Central experience — advantageous
Personal Attributes
- High levels of accuracy and attention to detail
- Strong numeracy and analytical skills
- Proven ability to meet deadlines under pressure
- Service orientation
- Thorough, precise, and accurate
Why Join Free State Oil as Admin Assistant at Villiers?
- Edible Oil Processing Industry Exposure — Free State Oil is one of the few edible oil processing facilities in South Africa’s agricultural heartland — providing rare exposure to commodity inventory management, hedge accounting support, and agriprocessing operations that are highly valued in the broader agricultural and FMCG supply chain sectors
- Cost & Hedge Accounting Context — Assisting a Cost and Hedge Accountant provides direct exposure to commodity cost management and agricultural commodity hedging — a specialist financial function unique to agriprocessing and trading companies that is rarely accessible at Admin Assistant level
- VKB Group’s Corporate Agriprocessing Environment — Experience within a VKB Agri Processors facility — with corporate financial controls, Microsoft Dynamics, and professional accounting standards — is a strong addition to any inventory or accounting professional’s career record
- Villiers, Eastern Free State — Work in a professional agriprocessing facility in the Eastern Free State’s agricultural heartland — a countryside corporate environment offering professional experience with the quality-of-life benefits of rural Free State living
- 4-Month Contract with Potential — Fixed-term contracts at VKB Group subsidiaries regularly convert to permanent positions for high-performing candidates who demonstrate value within the contract period
Career Growth Path – Agriprocessing Inventory & Accounting
- Admin Assistant → Inventory Controller / Cost Accountant
- Inventory Controller → Senior Cost Accountant
- Senior Cost Accountant → Financial Manager
- Financial Manager → Group Finance Manager
Frequently Asked Questions – Admin Assistant Inventory Accounting Jobs Free State
What is a Cost and Hedge Accountant and why is hedging relevant in edible oil processing? A Cost Accountant tracks all production and operational costs within a manufacturing or processing facility — monitoring raw material, labour, and overhead costs to ensure the business understands its true cost of production. A Hedge Accountant manages the financial accounting of commodity price hedging — the instruments (futures contracts, options, swaps) used to protect the business against adverse movements in the price of raw materials like sunflower seed, soybean, and crude edible oil. In edible oil processing, where raw material costs are directly linked to volatile global commodity markets, hedging is a critical financial risk management function — and the Admin Assistant’s accurate daily inventory data feeds directly into this hedging activity.
What is Microsoft Dynamics Business Central and why is it advantageous? Microsoft Dynamics Business Central (formerly Navision) is an enterprise resource planning (ERP) system widely used in South African agricultural, manufacturing, and FMCG companies for financial management, inventory control, purchasing, and production planning. Experience with Business Central is specifically listed as advantageous — indicating that Free State Oil uses this system for its inventory and financial operations. Candidates with existing Business Central experience will require less system training and can contribute more quickly to the daily inventory reconciliation and record-keeping functions of the role.
What does “advanced MS Excel” mean in this inventory context? Advanced Excel proficiency for this role means working comfortably with functions beyond basic data entry — including VLOOKUP/XLOOKUP, pivot tables, conditional formatting, data validation, named ranges, and potentially basic macros or Power Query. Daily inventory reconciliation at a processing facility involves managing large data sets — comparing system-generated stock reports against physical count data, identifying variances, and presenting findings in structured, professionally formatted spreadsheets for the Cost Accountant. These tasks require genuine advanced Excel capability rather than intermediate user skills.
Is this role part of the VKB Branch Marketer post in Villiers? No — this is a separate VKB Group business unit. The VKB Branch Marketer post (published earlier in this session) is in VKB Retail operations in Villiers. The Admin Assistant is at Free State Oil (Pty) Ltd — a VKB Agri Processors subsidiary at a different Villiers facility. Both are VKB Group posts in Villiers — and together they make Villiers the most thoroughly covered VKB location on your site, with two distinct business units represented.
⚠️ Application Closing Date
Applications close 22 March 2026. VKB may expire this vacancy at any time at their own discretion. Apply immediately.
👉 Apply for VKB Free State Oil Admin Assistant – Villiers
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Post last updated: March 2026 | Keywords: admin assistant jobs Villiers 2026, VKB Free State Oil vacancy, inventory accounting jobs Villiers Free State, edible oil processing admin assistant, VKB Agri Processors jobs 2026, Microsoft Dynamics Business Central jobs South Africa, cost accounting admin Free State, inventory reconciliation jobs Villiers, VKB jobs 2026, agriprocessing admin assistant Eastern Free State 2026
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