Office of the Chief Justice Vacancies 2026 | OCJ Secretary Level 05 | Government Secretariat Jobs Northern Cape | Kimberley Judiciary Careers | Entry-Level Administrative Vacancies | Public Service Z83 Application | Department of Justice Careers South Africa | Court Operations Support

The Office of the Chief Justice (OCJ) is offering an exceptional entry-level career opportunity for a highly organized, professional, and detail-oriented individual to fill the permanent post of Secretary within the Northern Cape Provincial Service Centre. Based in Kimberley, this Public Service Level 05 position features a competitive salary scale of R237 453 – R279 708 per annum. The successful candidate will directly support the Director: Court Operations and will be required to sign a formal performance agreement to ensure operational excellence.

This position is a stellar launchpad for Grade 12 graduates, secretarial certificate holders, or young professionals aiming to build a career within South Africa’s judicial administrative ecosystem. Operating at the core of provincial court logistics, the incumbent will serve as an indispensable workflow anchor. Read through the comprehensive job profile, core operational sequences, and compliance instructions below to structure your application effectively.

Job Specification Overview

Job Specification Element	Position Details
Job Title	Secretary
Reference Number	REF NO: 2026/56/OCJ
Hiring Institution	Office of the Chief Justice (OCJ)
Administrative Component	Northern Cape Provincial Service Centre
Salary Package	R237 453 – R279 708 per annum (Public Service Salary Level 05)
Primary Location	Kimberley, Northern Cape
Employment Status	Permanent Government Appointment
Minimum Education	Grade 12 Certificate (National Senior Certificate)
Experience Requirement	No formal experience required (Entry-Level)
Key Advantage Metrics	Secretarial Certificate, Typing Qualification, Valid Driver’s License

Role Purpose & Court Operations Impact

The Directorate for Court Operations forms the structural backbone of the judiciary’s provincial footprint. It manages case flows, court facilities, statistical processing, and human resource deployments across all local court divisions. Because the Director sits at the nexus of high-level legal correspondences, institutional directives, and stakeholder engagements, their office must operate with absolute mechanical precision.

As the Secretary to the Director, you serve as the first line of contact, executive gatekeeper, and primary data archivist. This role requires managing highly sensitive and confidential legal information, coordinating demanding corporate diaries, and ensuring that strategic documents, memorandums, and executive submissions are compiled without analytical or grammatical errors. By handling travel logistics, processing subsistence claims, and executing flawless front-of-house hospitality, the Secretary allows executive leadership to focus entirely on maintaining judicial efficiency across the Northern Cape.

The Secretarial & Administrative Workflow Lifecycle

To manage the heavy administrative load of a provincial court operations office seamlessly, the Secretary follows a strict daily operational lifecycle:

 

Detailed Duties and Responsibilities

1. Executive Diary and Information Management

• Administer, update, and rigorously cross-reference both the online and physical diaries of the Director: Court Operations to eliminate scheduling conflicts.

• Manage, classify, and secure confidential data and digital records on behalf of the Director’s office, enforcing strict information security protocols.

• Plan, map out, and schedule the day-to-day task priority lists for the Director, highlighting looming statutory and departmental deadlines.

• Screen, route, and manage all incoming telephonic communications, taking accurate messages and conveying them timeously to avoid operational bottlenecks.

2. Correspondence Production, Drafting, and Editing

• Draft highly coherent and structurally sound government submissions, executive reports, internal memorandums, and official letters.

• Type, edit, and thoroughly proofread all outgoing correspondence from the Director’s office to ensure absolute compliance with public service standards.

• Conduct basic background research and retrieve data from digital portals to assist the Director in preparing for provincial meetings or presentations.

3. Event Coordination, Travel Logistics, and Hospitality

• Coordinate, plan, and execute logistical arrangements for meetings, professional workshops, conferences, and formal judicial functions.

• Manage end-to-end travel logistics for the Director, including flight bookings, car rentals, accommodation sourcing, and organizing complex itineraries.

• Compile, track, and process official subsistence and travel (S&T) financial claims, ensuring absolute accuracy to prevent auditing queries.

• Welcome and host visiting dignitaries, advocates, and members of the public, managing reception protocols and serving refreshments at designated executive meetings.

Minimum Requirements & Skill Architecture

Prerequisite Qualifications & Core Readiness

• Applicants must be in possession of a validated Grade 12 Certificate (National Senior Certificate or equivalent).

• Experience: No formal work experience is strictly required, making this position highly accessible to entry-level job seekers.

• Added Advantage Criteria: Documented knowledge or practical experience in office management procedures, a recognized typing qualification, a Secretarial Certificate, or a valid driver’s license will significantly elevate your standing during the shortlisting phase.

Essential Technical & Generic Competencies

• Communication Metrics: Exceptional written and verbal communication skills in English, with a strong grasp of professional corporate language.

• Digital Literacy: High proficiency in the core Microsoft Office suite, including advanced Word features, Excel spreadsheets, PowerPoint development, Outlook management, and digital internet research.

• Problem-Solving & Judgment: Basic analytical troubleshooting skills paired with mature judgment, strong decision-making capabilites, and an unyielding commitment to workplace confidentiality.

• Personal Attributes: Assertiveness, professional confidence to interact with officials at all institutional levels, high attention to detail, and the emotional resilience to work productively under intense workload pressure.

Application Framework & Compliance Protocols

The Office of the Chief Justice maintains rigid compliance benchmarks. Failure to adhere to these formatting and submission parameters will lead to immediate disqualification.

Pre-Entry Practical Assessment: To ensure candidates possess the necessary technical proficiency required for this level 05 post, all shortlisted individuals will undergo a pre-entry practical exercise. This assessment method evaluates typing speed, grammatical accuracy, professional drafting capability, and basic data processing in Microsoft Excel.

Official Application Channels:

Applicants must submit a thoroughly filled out, signed, and newly revised Z83 application form, accompanied by an up-to-date, detailed Curriculum Vitae containing active, reachable references.

• Via Dedicated Email Gateway: 2026/56/OCJ@judiciary.org.za

• Technical Inquiries (Directorate): Ms L Wymers | Tel No: (053) 492 3533

• Human Resource Inquiries: Ms P Netshivhale | Tel No: (053) 492 3535

• Employment Equity Directive: The organization will prioritize candidates in alignment with its official Employment Equity goals and regional demographic transformation targets.

👉 Official National Career Gateway: Access Active Postings via Jobs and Career Opportunities South Africa

Explore More Public Sector Portals

To maximize your job search footprint across additional state departments, judicial divisions, or entry-level positions within South Africa, use our dedicated hubs:

👉 Browse Latest Government Vacancies on Jobs and Career Opportunities

👉 View Active Office of the Chief Justice Careers

👉 Explore Entry-Level Level 05 Secretarial Positions Nationwide

Post last updated: June 2026 | Reference Number: 2026/56/OCJ | Keywords: Office of the Chief Justice Vacancies 2026, OCJ Secretary Kimberley, Court Operations Northern Cape, Entry-Level Secretarial Government Jobs, Z83 Form Requirements, Department of Justice Careers, Public Service Level 05 Posts.