Department of Defence Hiring Now | Secretary Jobs Bloemfontein | Government Secretarial Vacancy AFB Bloemspruit | SANDF Admin Free State 2026
The Department of Defence, via Air Force Base (AFB) Bloemspruit in Bloemfontein, Free State, is recruiting a Secretary at salary Level 05 — offering a permanent government salary of R228 321 – R268 950 per annum. This entry-level permanent government post requires no prior experience — making it one of the most accessible government secretarial opportunities currently available in the Free State. The successful candidate will provide comprehensive secretarial and administrative support to a base Manager — managing diaries, taking minutes, arranging meetings and travel, handling classified documents, and co-ordinating all logistical functions of the Manager’s office at one of the South African Air Force’s key central operational bases.
📋 Government Post | No Experience Required | AFB Bloemspruit Bloemfontein | R228 321 – R268 950 p.a. | Ref: AFBBSPT/02/08/26/02 | Apply Now.
Secretary Job Overview – Department of Defence, AFB Bloemspruit
| Detail | Information |
|---|---|
| Job Title | Secretary |
| Post Reference | AFBBSPT/02/08/26/02 |
| Department | Department of Defence |
| Base | Air Force Base Bloemspruit, Bloemfontein, Free State |
| Salary | R228 321 – R268 950 per annum (Level 05) |
| Job Type | Permanent — Government |
| Qualification | Grade 12 (NQF Level 4) or equivalent |
| Experience | None required |
| Location | AFB Bloemspruit, Maselspoort Road, Bloemfontein |
| Enquiries | Maj S. Gentsana / Capt N.J. Skele — Tel: (051) 405 6377 / 6051 |
| Application Status | ✅ Open – Apply Now |
About Air Force Base Bloemspruit
Air Force Base Bloemspruit is a South African Air Force installation situated on the Maselspoort Road east of Bloemfontein — the judicial capital of South Africa and the administrative capital of the Free State province. As a central SAAF base, AFB Bloemspruit maintains active military and administrative operations that require professional, reliable secretarial and office management support at unit level. The Secretary provides the backbone of the Manager’s office — enabling the smooth daily functioning of the unit’s administrative, logistical, and operational support activities.
Purpose of the Role
The Secretary is responsible for providing comprehensive secretarial support services to the Manager at AFB Bloemspruit — including diary management, meeting co-ordination, minute-taking, travel arrangement, document preparation, classified file handling, leave register monitoring, and all logistical co-ordination for the Manager’s office and unit.
Key Responsibilities – Secretary
Diary Management & Scheduling
- Record appointments and events and manage the Manager’s diary — ensuring the Manager’s schedule is accurately maintained, conflicts are avoided, and all commitments are timeously communicated.
- Arrange meetings and events for the Manager — identifying venues, inviting role players, organising refreshments, and setting up schedules for all meetings and events.
- Co-ordinate all logistical arrangements for visitors visiting the Manager — ensuring a professional, well-prepared reception for all guests.
Meetings, Minutes & Agenda Management
- Provide secretarial functions in board meetings — including agenda compilation, minute-taking, and post-meeting distribution of minutes and decisions.
- Compile agendas and take minutes during meetings — producing accurate, professionally formatted records of all decisions, action items, and discussions.
- Record all minutes and decisions — communicating outcomes to all relevant role players and making follow-ups on progress against action items.
- Collect all relevant documents for meetings — preparing the Manager with complete briefing packs and ensuring all required materials are available in advance.
- Prepare briefing notes for the Manager as requested — researching, compiling, and presenting information in a clear and useful format.
Document Preparation & Filing
- Write and type documents, memorandums, letters, and reports — producing professional, accurate correspondence on behalf of the Manager.
- Deal with classified files and documents — handling sensitive DOD materials with the highest levels of tact, discretion, and confidentiality.
- Keep an accurate, well-organised filing system — ensuring all documents are correctly filed and retrievable at all times.
- Keep the Manager’s directory updated — maintaining current contact and reference information for all key role players.
- Keep updated with DOD policy and procedures — applying current standards to all secretarial and administrative outputs.
Telephone & Communication Management
- Receive telephone calls and refer them to the correct role players — acting as a professional, knowledgeable first point of contact for the Manager’s office.
- Remain abreast with the procedures and processes that apply in the office of the Manager — enabling accurate, helpful, and authoritative responses to all enquiries.
Travel, Subsistence & Financial Administration
- Liaise with travel agencies to make travel arrangements for the Manager — including flights, accommodation, and ground transport.
- Process travel and subsistence (S&T) claims for the Manager — accurately completing, submitting, and following up on all S&T advance and claim documentation.
- Handle S&T advances and claims — ensuring all financial documentation is correctly processed in accordance with DOD financial policies and timeframes.
Unit Administration
- Be responsible for the roll call of the unit daily — maintaining accurate daily attendance records.
- Monitor the unit’s monthly leave register — ensuring that all leave is correctly recorded and that payment submissions are made on time.
- Monitor the unit’s telephone bills — ensuring timeous payment submission.
- Order and purchase stationery — maintaining adequate office supply levels for the Manager’s office.
- Operate office equipment — ensuring all equipment is functional and used correctly.
- Organise social functions as required — managing logistics for unit social and official events.
Minimum Requirements – Secretary
Qualifications
- Grade 12 (NQF Level 4) or equivalent — essential
- No prior experience required
Skills & Knowledge
- Knowledge of MS Word, Excel, and PowerPoint — essential
- Typing skills — essential
- English language proficiency — written and verbal — essential
- Excellent secretarial skills — essential
- Analytical and innovative thinking
- Problem-solving skills
- Excellent interpersonal skills
- Sound organisational skills
- High level of reliability
- Ability to act with tact and discretion
- Good people skills
- Ability to research and analyse documents and situations
Why Join the Department of Defence as Secretary at AFB Bloemspruit?
- No Experience Required — A permanent government secretarial post requiring only Grade 12 is a genuinely rare opportunity — and one of the most accessible pathways into a structured, long-term government administrative career available in Bloemfontein in 2026
- Permanent Government Employment with Full Benefits — GEPF pension fund, government medical aid subsidy, structured annual and sick leave entitlements, and housing allowance benefits where applicable — a total compensation package that consistently outperforms equivalent private sector administrative roles
- Competitive Entry-Level Salary — R228 321 – R268 950 per annum with transparent notch progression within Level 05 — and a clear pathway to Level 06 promotion as experience and competence develop
- Professional Secretarial Career Foundation — The breadth of secretarial, administrative, logistical, and financial skills developed in a military base Manager’s office — including S&T processing, classified document handling, board meeting secretariat functions, and travel management — is directly transferable to senior government secretarial, PA, and office management roles across all South African government departments
- AFB Bloemspruit — Bloemfontein — Work in South Africa’s judicial capital — a well-serviced, affordable, and centrally located city with strong public sector employment and a high quality of life
Career Growth Path – Government Secretarial & Administration
- Secretary (Level 05) → Senior Secretary (Level 06)
- Senior Secretary → Personal Assistant / Executive PA (Level 07)
- Executive PA → Assistant Director — Administration (Level 08)
- Assistant Director → Deputy Director — Corporate Services
Government secretarial professionals with DOD, SANDF, or other department experience — particularly those with classified document handling, board meeting secretariat, and S&T administration skills — are consistently in demand across all South African government departments, public entities, and constitutional institutions.
Frequently Asked Questions – Government Secretary Jobs South Africa
What are S&T advances and claims in a government context? S&T (Subsistence and Travel) refers to the allowances paid to government officials when they travel on official business — covering accommodation, meals, and incidental costs. An S&T advance is money paid to the official before travel to cover anticipated expenses. An S&T claim is the post-travel documentation submitted to recover approved travel expenses. The Secretary is responsible for accurately completing and submitting all S&T documentation on behalf of the Manager — in accordance with the DPSA Subsistence and Travel Policy and National Treasury prescripts.
What does “dealing with classified files and documents” involve? In the DOD and SANDF context, classified documents are official records designated as Confidential, Secret, or Top Secret — requiring special handling, storage, and access controls. The Secretary must handle these documents in strict accordance with the DOD’s Information Security Policy — which includes securing classified materials in approved storage, limiting access to authorised personnel, and ensuring proper disposal of classified waste. This is one of the most professionally significant responsibilities of a DOD secretary, requiring absolute discretion and integrity.
What is a roll call in the military base context? A daily roll call is a formal attendance register process in which all unit personnel are accounted for and their presence or absence recorded. The Secretary is responsible for administering this process daily — ensuring that the unit’s daily attendance record is accurate, complete, and available for the Manager and unit leadership. Unexplained absences are escalated appropriately.
Is Afrikaans proficiency required for AFB Bloemspruit? Afrikaans is not listed as a stated requirement in this vacancy — English language proficiency (written and verbal) is the only stated language requirement. However, given Bloemfontein’s significant Afrikaans-speaking population and the Free State’s Afrikaans professional community, practical Afrikaans communication ability is a useful advantage for day-to-day interactions at AFB Bloemspruit.
How do I apply? Submit your application quoting reference AFBBSPT/02/08/26/02 by email to simthembile.gentsana@dod.mil.za, by post to Department of Defence, Air Force Base Bloemspruit, Private Bag X20608, Bloemfontein 9300, or by hand delivery at AFB Bloemspruit, Maselspoort Road, Bloemfontein. For enquiries contact Maj S. Gentsana or Capt N.J. Skele at (051) 405 6377 / 6051.
⚠️ How to Apply
Submit your application quoting reference AFBBSPT/02/08/26/02 via one of the following channels:
- Email: simthembile.gentsana@dod.mil.za
- Post: Department of Defence, Air Force Base Bloemspruit, Private Bag X20608, Bloemfontein 9300
- Hand delivery: AFB Bloemspruit, Maselspoort Road, Bloemfontein
Enquiries: Maj S. Gentsana / Capt N.J. Skele — Tel: (051) 405 6377 / 6051
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Post last updated: March 2026 | Keywords: secretary jobs Bloemfontein 2026, Department of Defence vacancy Free State, government secretary AFB Bloemspruit, SANDF secretarial jobs Bloemfontein, no experience government jobs Free State 2026, DoD jobs 2026, secretarial vacancy Bloemfontein permanent, government admin jobs Bloemfontein, AFB Bloemspruit secretary vacancy, S&T claims secretary government 2026
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