Department of Defence Hiring Now | Registry Clerk Jobs Makhado | Government Records Management Limpopo | SANDF Admin Vacancy Louis Trichardt 2026
The Department of Defence, via Air Force Base (AFB) Makhado in Limpopo, is recruiting a Registry Clerk Production at salary Level 05 — offering a government salary of R228 321 – R268 950 per annum. This entry-level permanent government post requires no prior experience — making it one of the most accessible government employment opportunities currently available in the Limpopo province. The successful candidate will manage records classification systems, administer file plans, maintain DOD record-keeping standards, and support AFB Makhado’s administrative operations at one of the South African Air Force’s most significant northern operational bases.
📁 Government Post | No Experience Required | AFB Makhado Limpopo | R228 321 – R268 950 p.a. | Ref: AFBMKD/02/08/26/03 | Apply Now.
Registry Clerk Production Job Overview – Department of Defence, AFB Makhado
| Detail | Information |
|---|---|
| Job Title | Registry Clerk Production |
| Post Reference | AFBMKD/02/08/26/03 |
| Department | Department of Defence |
| Base | Air Force Base Makhado, Limpopo |
| Salary | R228 321 – R268 950 per annum (Level 05) |
| Job Type | Permanent — Government |
| Qualification | Grade 12 (NQF Level 4) or equivalent |
| Experience | None required |
| Location | AFB Makhado / Louis Trichardt, Limpopo |
| Enquiries | Lt G.P. Mophuthing / Sgt Masilo — Tel: (015) 577 2006 / 2007 |
| Application Status | ✅ Open – Apply Now |
About Air Force Base Makhado
Air Force Base Makhado — also known as Louis Trichardt Air Force Base — is one of the South African Air Force’s most operationally significant bases, located near the town of Makhado (Louis Trichardt) in the Limpopo province. As an active SAAF installation, AFB Makhado maintains a comprehensive administrative infrastructure that supports base operations, personnel management, and logistical functions — and the Registry Clerk Production is a critical member of the base’s administrative team, ensuring that all records are classified, stored, managed, and accessible in accordance with DOD standards and legislative requirements.
Purpose of the Role
The Registry Clerk Production is responsible for maintaining proper record management guidelines, procedures, and practices that support the DOD’s record-keeping requirements at AFB Makhado — including the management of the DOD Records Classification System, administration of the Correspondence File Plan, co-ordination of record retention schedules, and ensuring synchronisation between electronic and paper-based records systems.
Key Responsibilities – Registry Clerk Production
Records Management & Classification Systems
- Maintain proper record management guidelines, procedures, and practices to support DOD record-keeping requirements across AFB Makhado.
- Identify and review all current record-keeping and records management procedures — recommending and implementing improvements on a continuous basis.
- Manage the DOD Records Classification System — including the DOD Correspondence File Plan and record retention schedules — ensuring compliance with all relevant legislation and DOD policy.
- Administer clients’ requests for amendments and additions to records classification systems — processing all requests accurately and timeously.
- Answer enquiries with the correct use of file references — providing accurate, professional assistance to base personnel on records and file classification matters.
System Administration & Synchronisation
- Execute all administrative tasks associated with the maintenance of the records classification systems — ensuring all records are correctly classified, filed, and retrievable.
- Maintain and update the paper-based master copy of the records classification systems — adding amendments and additions as required.
- Ensure that the electronic version and the paper-based version of the records classification systems are always synchronised — maintaining data integrity and consistency across both systems at all times.
General Administrative Support
- Perform general administrative duties in support of AFB Makhado’s registry and records function — contributing to the efficient, accurate, and professionally managed administrative operations of the base.
- Apply knowledge of MS Word, Excel, and PowerPoint to administrative tasks, reporting, and correspondence as required.
Minimum Requirements – Registry Clerk Production
Qualifications
- Grade 12 (NQF Level 4) or equivalent — essential
- No prior experience required — this is a genuine entry-level government post
Skills & Knowledge
- Knowledge of MS Word, Excel, and PowerPoint — essential
- Typing skills — essential
- Knowledge of management principles — essential
- English language proficiency — written and verbal — essential
- Analytical and innovative thinking — essential
- Problem-solving skills — essential
- Excellent interpersonal skills
- Sound organisational skills
- High level of reliability
- Ability to act with tact and discretion
- Good people skills
- Ability to research and analyse documents and situations
Why Join the Department of Defence as Registry Clerk at AFB Makhado?
- No Experience Required — This post is explicitly open to Grade 12 graduates with no prior work experience — one of the most accessible permanent government employment opportunities available in Limpopo in 2026
- Permanent Government Employment — Full DPSA permanent appointment with GEPF pension fund, government medical aid subsidy, structured annual and sick leave, and transparent salary progression through Level 05 notch increments
- Competitive Entry-Level Government Salary — R228 321 – R268 950 per annum represents strong compensation for an entry-level post requiring only Grade 12 — particularly in the Limpopo labour market where equivalent private sector administrative salaries are typically lower
- AFB Makhado — Limpopo’s Air Force Hub — Join an operationally active SAAF base near the scenic Soutpansberg Mountains — a unique, professionally stimulating government work environment in the heart of Limpopo
- Records Management Career Foundation — The DOD Records Classification System, Correspondence File Plan, and retention schedule expertise developed in this role are directly transferable across all South African government departments, state entities, and public sector organisations — providing a strong foundation for a long public sector administrative career
Career Growth Path – Government Records & Administration
- Registry Clerk Production (Level 05) → Senior Registry Clerk (Level 06)
- Senior Registry Clerk → Registry Supervisor / Chief Registry Clerk (Level 07)
- Registry Supervisor → Records Manager / Administrative Officer
- Administrative Officer → Assistant Director — Records Management
Government registry and records management careers offer structured, transparent salary progression through the DPSA salary scale — with advancement opportunities across SANDF bases, government departments, and state entities nationwide.
Frequently Asked Questions – Registry Clerk Jobs South Africa
What is a Registry Clerk in a government department? A Registry Clerk is a professional responsible for managing an organisation’s records, correspondence, and filing systems — ensuring that all documents are correctly classified, stored, retrievable, and disposed of in accordance with the National Archives and Records Service of South Africa Act and the department’s own records management policies. In the DOD context, the Registry Clerk manages the Correspondence File Plan and DOD Records Classification System — the official framework for organising all base correspondence and administrative records.
What is the DOD Correspondence File Plan? The DOD (Department of Defence) Correspondence File Plan is the official system for classifying and filing all correspondence and records across the SANDF and DOD administrative functions. Every document produced or received by the base is assigned a specific file reference number according to the File Plan — ensuring that records can be found, retrieved, and retained or disposed of consistently across all DOD installations. Managing and administering this system is the Registry Clerk’s primary daily function.
What is a record retention schedule? A record retention schedule is a formally approved document that specifies how long each category of government record must be kept before it can be archived or destroyed. Retention schedules are developed in compliance with the National Archives Act and departmental policy. The Registry Clerk Production at AFB Makhado is responsible for applying and managing these schedules — ensuring that records are neither destroyed prematurely nor retained unnecessarily beyond their required retention period.
Is this post open to recent Grade 12 graduates? Yes — emphatically. The post explicitly states no experience required and the only qualification needed is Grade 12 (NQF Level 4) or equivalent. Recent Grade 12 graduates with computer literacy and English proficiency are the primary target candidate for this post — making it one of the most accessible permanent government employment opportunities in Limpopo currently advertised.
How do I apply? Submit your application — quoting reference AFBMKD/02/08/26/03 — by email to afbmkdhr@dod.mil.za, by post to Department of Defence, Air Force Base Makhado, Private Bag X 2010, Makhado, 0920, or by hand delivery at Braambos Military Base, AFB Makhado, Louis Trichardt. For enquiries, contact Lt G.P. Mophuthing or Sgt Masilo at (015) 577 2006 / 2007.
⚠️ How to Apply
Submit your application quoting reference AFBMKD/02/08/26/03 via one of the following channels:
- Email: afbmkdhr@dod.mil.za
- Post: Department of Defence, Air Force Base Makhado, Private Bag X 2010, Makhado, 0920
- Hand delivery: Braambos Military Base, AFB Makhado, Louis Trichardt
Enquiries: Lt G.P. Mophuthing / Sgt Masilo — Tel: (015) 577 2006 / 2007
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Post last updated: March 2026 | Keywords: registry clerk jobs Makhado 2026, Department of Defence vacancy Limpopo, government admin jobs Louis Trichardt, SANDF registry clerk AFB Makhado, no experience government jobs Limpopo 2026, DoD jobs 2026, records management jobs Limpopo, entry level government jobs Limpopo, AFB Makhado administrative vacancy, government clerk jobs Limpopo 2026
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