Salary: R228,321 – R268,950 per annum (Level 05)
Job Type: Permanent
Locations & Reference Numbers:
- AFB Waterkloof, Pretoria – Ref No: AFBWKLF/01/42/25/05
- SAAF Headquarters Unit, Dequar Road, Pretoria – Ref No: SAAFHQUNIT/01/42/25/C3
About the Department
The South African Air Force (SAAF) ensures operational efficiency and administrative support across its units. Secretaries provide critical support to managers, coordinate schedules, manage documentation, and uphold high standards of administrative excellence.
Position Overview
The Secretary will provide comprehensive administrative and secretarial support to managers, ensuring smooth daily operations. This includes managing diaries, coordinating meetings, handling confidential information, and preparing documentation for internal and external stakeholders.
Key Responsibilities
- Manage the Manager’s diary, appointments, and events.
- Receive and redirect telephone calls to relevant personnel.
- Conduct daily unit roll calls.
- Provide secretarial support during board and management meetings, including preparing agendas and compiling minutes.
- Draft, type, and proof memorandums, letters, reports, and other correspondence.
- Handle classified files and documents in line with security protocols.
- Organize meetings, events, and social functions, including venue selection, invitations, and refreshments.
- Process travel and subsistence claims for the Manager.
- Maintain filing systems and ensure proper documentation practices.
- Coordinate logistical arrangements for visitors and internal meetings.
- Monitor unit leave registers and telephone bills, ensuring timely submissions.
- Prepare briefing notes and reports for management as required.
- Ensure compliance with departmental policies and administrative procedures.
- Handle S&T advances and claims efficiently.
Minimum Requirements
- Grade 12 / Senior Certificate (NQF Level 4) or equivalent.
- Secretarial or administration experience is an advantage.
- Proficiency in MS Word, Excel, and PowerPoint.
- Strong typing skills.
- Language proficiency in English (written and verbal).
- Analytical, innovative thinking and problem-solving skills.
- Excellent interpersonal, organizational, and communication skills.
- High reliability, discretion, and tact.
- Background as a legal secretary is an advantage (SAAF Headquarters role).
Core Competencies
- Diary and appointment management
- Administrative and secretarial support
- Document drafting and report compilation
- Meeting and event coordination
- Records management and filing
- Confidentiality and professional integrity
- Communication and interpersonal skills
POPIA Compliance
All personal information submitted will be handled in accordance with the Protection of Personal Information Act (POPIA). Only shortlisted candidates will be contacted.
How to Apply
AFB Waterkloof Applications:
Department of Defence, Air Force Base Waterkloof, Private Bag X1001, Lyttleton, 0140
Hand delivery: Solomon Mahlangu Drive (M10), 378 JR, Centurion
Email: afbwklfhr@dod.mil.za
Enquiries: Maj B. Lekgokgola / F Sgt L. Roos – Tel: 012 672 3055
SAAF Headquarters Applications:
South African Air Force, Dequar Road, Private Bag X199, Pretoria, 0001
Hand delivery: 07 Dequar Road, CBD, Pretoria
Email: saafunithr@dod.mil.za
Enquiries: Lt Col J. Songca – Tel: 012 312 2343
Employment Equity:
The Department promotes equity through the filling of positions to enhance representivity in line with its Employment Equity plan.
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